Clerical Assistant Iii, Operations

3 months ago

Guelph, Canada The City of Guelph Full time

Why Guelph:
**What we offer**:
We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

- Paid vacation days, increasing with years of service
- Paid personal days;
- Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
- Extended health and dental benefits, including Health Care Spending Account;
- Employee and Family Assistance Program;
- Parental leave top up program;
- Learning and development opportunities including tuition assistance
- Employee recognition programs.

Position Overview:
**Key duties and responsibilities**:

- Process service requests using GIS map-based issue reporting system
- Provide administrative support such as data entry, minute taking,
document preparation, correspondence, meeting agendas, interoffice mail, etc.
- Coordination of all training and memberships for the department
- Make qualified assessments and referrals of complex issues to the correct department or agency.
- Process departmental requests for underground infrastructure locates
- Process reimbursements
- Process financial tasks such as preparation of purchase orders, cheque requisitions, deposits, cost adjustments/journal entries, invoicing for damages incurred to City property or services provided by the department, etc.
- Provide records and asset management support
- Participate in City User Group Meetings
- Coordinate and/or communicate with other corporate divisions, and external agencies as needed
- Perform duties associated with processing and communication of emergency road closures.
- Evaluates supply and equipment needs and initiates purchasing processes in appropriate areas.
- Update and create content for department bulletin boards and internal digital signage
- Perform Payroll administration
- Assist with special projects, initiatives, and/or programs
- Perform other related duties as assigned.

**Qualifications and requirements**:

- Demonstrate excellent oral and written communications skills with the ability to communicate with all levels of staff, stakeholders and the general public
- Ability to work on your own and in a team environment and enjoy sharing knowledge and ideas with others.
- Must possess proficiency computer skills with Microsoft 365 (Teams, Word, Excel, and Outlook).
- Previous experience with Kronos, WAM, JDE, GIS based software and Report an Issue would be an asset.
- Experience working in a municipal government would be an asset.

**Hours of work**:
35 hours per week - Monday to Friday between the hours of 8:00 am and 4:00 pm.

**Pay/Salary**:
CUPE 973 Grade 6: $27.02 - $33.24 per hour

**How to apply**:

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