Human Resources Administrator

2 months ago

Regina, Canada Commissionaires Full time

**Province**
Saskatchewan

**City/Town**
Regina

**Closing Date**
June 24, 2023

**Department**
Human Resources

**Why Work For Us**:
Commissionaires is the only non-profit security company in Canada. That means our revenue goes right back to our operations and employees. It’s why we pay better than any of our competitors and can offer an attractive benefits package.

We offer security services such as guards for site security, mobile patrols, gate checks, alarm response, home and business watch, bylaw enforcement and more. We also offer services to individuals such as criminal record checks, security clearance, U.S. travel waivers, criminal record suspension, fingerprinting and secure courier services.

Commissionaires is proudly the leading employer of military and law enforcement veterans in Canada. We also hire everyone who want to help keep people safe and secure.

With nearly 600 employees working in more than 180 sites across southern Saskatchewan, Commissionaires offers a variety of workplaces and duties. You will see us at municipal offices in Weyburn, the Polytechnique campus in Moose Jaw, patrolling the streets in Melville or at the front desk of our Legislature in the heart of Regina.

**Summary**:
Reporting to the Director of Human Resources and Training, the HR Administrator will perform a wide variety of administrative duties, including but not limited to: preparing and processing reports, preparing and processing letters and correspondence from the department, compiling data for analysis, data entry, administratively preparing job interviews, be administratively responsible for the onboarding and offboarding processes of Corps employees, maintaining personnel files and the HR department records management, be administratively responsible for the Return-to-Work/Stay-at-Work process documents, investigating and resolving problems pertaining to WCB claims in conjunction with OH&S representative, and advising the Director on areas of improvement in the department.

The position is permanent and full-time, Monday through Friday, 8 a.m. to 4 p.m. with a 30-minute unpaid lunch period. Work location will be in Commissionaires Headquarters at 122 Albert Street, Regina.

**Essential Duties and Responsibilities**:
include the following and any other duties that may be assigned from time to time:

- Through the directive of the Director of HR and Training, draft and administer appropriate policies and procedures related to Human Resources management, training, and Occupational Health and Safety and ensure organizational compliance.
- Assist with administering recruitment campaigns to provide an adequate supply of staff to meet current and future operational requirements.
- Working closely and in collaboration with other administrative staff to provide a consistent level of service excellence at Headquarters.
- Act as backup for reception during lunch breaks and back up for other administration staff when they are on leave.
- Maintain effective day-to-day contact with employees and management by answering employee questions and serving as an information resource to employees regarding HR policies, compensation, benefits, and all other applicable programs.
- Provide preliminary employment screening, including: vetting resumes, scheduling interviews, arranging interview panel personnel, administering the onboarding process (ie. criminal background checks, pre-screens, reference checks, enrollment documentation etc.), administer the offboarding process.
- Assist with creating and preparing various reports and spreadsheets.
- Maintains department filing system to ensure availability of information when needed, including entry into the WEIMS system online.
- Assist supervisors and be responsible for drafting job descriptions.
- Assists in creating, maintaining and publishing labour reporting for each scheduled area.
- Responsible to maintain HR database and files.
- Responsible to ensure all security licenses are valid and manage the licensing process.
- Responsible to coordinate updates websites and online platforms as required by providing information to the national team.

**Job specifications**:
**Education and experience**:

- Working towards a degree in Business Administration (Human Resources) is an asset.
- Diploma in Human Resources is an asset.
- Experience in an office environment or related field preferred.
- Ability to maintain confidentiality with tact and discretion.
- Ability to pay close attention to detail to ensure accuracy of work.
- Ability to effectively communicate with employees, clients and other business contacts in a courteous, positive and professional manner.
- Ability to work independently and as part of a team.
- Ability to work a flexible schedule.
- Training and experience in public presentations seen as an asset.

**Required competencies/knowledge/skills/abilities**
- 2-5 years of related experience.
- Advanced proficient in MS Office, including Microsoft Outlook, PowerPoin

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