Field Recruitment Officer

7 months ago

Montréal, Canada United Nations Full time

The Field Recruitment Unit (FRU) is one of the two units within the Field Personnel Section (FPS) of ICAO’s Technical Cooperation Bureau. FRU is responsible for the recruitment of technical cooperation field personnel to meet project requirements, calculation of budget estimations and determination of contractual conditions, development and maintenance of the Technical Cooperation’s recruitment rosters to attract the most suitable qualified experts from all around the world. The unit also facilitates the classification of posts, negotiates conditions of employment with selected field personnel, coordinates release arrangements with the governments concerned, manages the preparation of statistical data on recruitment and facilitates the development of recruitment procedures and relevant reports on field recruitment necessary for implementation of FRU’s activities.

The incumbent will report and work under the overall guidance, management and supervision of the Chief, Field Personnel Section (C/FPS). S/He directly supervises, prioritizes work, distributes tasks, coaches, trains guides, mentors and manages performance of professional and general services staff assigned to the Unit.

**Responsibilities**:
Function 1 (incl. Expected results)

Plans, coordinates and manages the process of recruitment of field personnel for the Technical Cooperation (TC) Programme, achieving results such as:

- Establish and determine priority recruitment of field personnel;
- Manage and ensure adherence to priorities, and analyse and resolve procedural and operational problems in terms of recruitment as they occur;
- Review, develop and adopt recruitment procedures consistent with the needs of the TC field requirements, ICAO Secretariat and UN Common System;
- Recommend and, whenever approved, implement initiatives to develop TCB’s recruitment system, procedures and policies;
- Evaluate, assess and determine the suitability of applicants against existing and prospective vacancies;
- Prepare budget estimates aligned to the determined grading(s) of field experts assigned under the Special Service Agreements (SSA);
- Monitor quality, fairness, objectivity and transparency of recruitment process and make recommendations for corrective action;
- Maintain contact with prospective appointees and exchange correspondence related to their recruitment status and conditions of employment;
- Conduct preliminary classification of posts and present recommendations to HR for review and approval taking into account UN best practice and International Civil Service Commission (ICSC) benchmarks;
- Coordinate with Regional Offices for their input on the recruitment of field experts;
- Conduct regular updates on remuneration packages commensurate to local/regional project terms and conditions of service for Cooperative Development of Operational Safety and Continuing Airworthiness Programme (COSCAP) and/or regional experts, upon request by Member States; and
- Manage and oversee the preparation of statistical data on recruitment activities, including the production of relevant reports arising therefrom.

Function 2 (incl. Expected results)

Manages the work and staff of the Field Recruitment Unit, achieving results such as:

- Plan, organize, facilitate and coordinate the activities of FRU staff, while ensuring orderly, timely and reliable recruitment of field personnel;
- Allocate resources assigned to the Unit and ensure the efficient implementation of FRU’s operations as planned;
- Coordinate the process of internal and external audits of the field recruitment activities and ensure implementation of the corrective actions as defined;
- Develop monitoring tools, process flows and systems to support in monitoring field recruitment operations and present regular reports and updates to C/FPS on the operational performance results of the Unit;
- Guide, mentor, provide coaching and, where necessary, support FRU staff enhance their capabilities in facilitating recruitment processes;
- Manage the process of development of standard operating procedures, checklists, communication templates and guidelines for standardization of processes, including maintenance of consistency and quality of the expected outputs of the Unit;
- Review draft letters of offer prepared by the Unit Staff for verification and ensure that the offered remuneration, related benefits and entitlements to the experts are correct and aligned to the applicable rules, procedures and practices;
- Follow-up and ensure timely completion of the Staff Performance Appraisals (PACE) reports of the Unit Staff; and
- Recommend training and learning opportunities suitable for staff assigned and advise the concerned staff and management on appropriate learning opportunities aligned to their performance gaps.

Function 3 (incl. Expected results)

Roster Management, achieving results such as:

- Establish and maintain an effective and efficient roster management system;
- Facilitate periodic up

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