Business Coordinator, Payroll

4 weeks ago

Burnaby, Canada PHSA Full time

**Business Coordinator, Payroll**

Payroll

Burnaby, BC

In accordance with the Purpose, Vision, Values and Coast Salish Teachings, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Senior Director, the Business Coordinator is responsible for the coordination of all business, communications, including change and issue management matters for the team. Working in close partnership with all -management to provide day-to-day support; the Business Coordinator will have a variety of responsibilities related to budget, coordination, tracking, documentation, communications, change management, culture and engagement and other business analysis and administrative duties for the team The Business Coordinator will liaise with partner teams, vendors and other interest holders as required to perform duties for the team and to support the team from a business perspective.

**What you’ll do**
- Coordinates activities, decisions, and information to maintain and enhance the standardized system, business processes, and other business items, including developing policies and processes where needed. Works to ensure alignment between policies, resources, and business requirements.
- Prepares information, reports, presentations including strategies, goals, objectives, and priorities for management team and other interest holders.
- Generates regular budget status reports to document fiscal accountability for deliverables and assists with managing capital and operating budget, which may include administering and tracking budget/finances, vendor contracts/invoices, and other financial and contract management related items.
- Maintains tracking logs, including budget, issue, risk, change, decision, and communications logs.
- Serves as the first point of contact for the team to coordinate and track questions, issues, and changes through to resolution by providing business process and analysis expertise.
- Assists with maintaining and enhancing data quality, auditing, and standardization such as score card development and maintenance.
- Leads and facilitates workshops with large and diverse interest holders’ groups, including business, and other experts. Negotiates and facilitates consensus with key teams and interest holders.
- Supports activities from a business perspective (e.g., user training programs and development/publication of procedure manuals and user guides, user acceptance testing, and development of test plans/cases).
- Produces and maintains all business deliverables to support the teams.
- Schedules and coordinates events, meetings and activities across the team and other interest holders.
- Assists with the set up and execution of processes and tools to ensure consistency, standardization and high quality on time activities and deliverables.
- Maintains, monitors, and updates websites and directories.
- Conducts other business analysis, administrative and communications related duties such as pulling Payroll Data from HCMS system for data analysis, business performance management, and trend analysis.

**What you bring**

Qualifications
- A level of education, training, and experience equivalent to Bachelor’s degree related to Business and/or Information Technology and a minimum of five (5) years of recent and related experience working in a technical and/or healthcare environment and with broad groups.
- It would be an asset to have formal coursework and/or certification in business analysis, administration, change management, finance and/or quality improvement, including involving facilitating and managing consultation processes with a wide range of interest holders.

Skills & Knowledge
- Knowledge of the BC Health Authorities and BC healthcare industry. Experience involving facilitating and managing consultation processes with a wide range of interest holders’ groups, including groups that are dispersed. Must have considerable judgment, problem solving and technical expertise.
- Exceptional oral and written communication skills, and ability to adapt complex technical and clinical terminology and concepts into accessible and understandable information for diverse users and interest holders.
- Ability to analyze problems and recommend innovative solutions, while considering human and financial resources. Ability to concurrently manage multiple activities. Ability to be flexible and adaptable to changing priorities.
- Demonstrated time management, multi-tasking, and interpersonal skills, Ability to work collaboratively with multidisciplinary teams to find the most effective outcomes. Ability to work autonomously in a dynamic environment.
- Excellent interpersonal skills and the ability to coach, motivate, and mentor others. Works well in a participative, collaborative team environment.

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