Operations Assistant

3 months ago

Saskatoon, Canada Breck Construction Full time

**Company Overview**:
Breck provides a range of construction services in multiple industries including the mining, construction, and oil & gas markets. Breck specializes in major projects at heavy industrial plants and is experienced in long-term maintenance, boiler inspections, shutdowns, expansions, and upgrading. Breck’s head office is in Saskatoon and currently provides services across Saskatchewan and Ontario.

**Position Overview**:
The Operations Assistant position is a permanent full-time, out-of-scope position. This position will be responsible for providing construction administration functions under the direction of the Scaffold Manager.

**Responsibilities**:

- Assist the Scaffold Manager in the daily duties of operations administration
- Project and bid preparation including assisting with completion of bid packages, submission and tracking of bids, managing project documents, and completing prequalification packages.
- Prepare and track purchase orders with established delivery schedules
- Involvement in purchasing processes, including sourcing, obtaining quotes, and purchasing when requested.
- Maintain correspondence, records, filing, inventory, mailing and database systems.
- Manage daily, weekly, monthly reporting functions, in cooperation with the Scaffold Manager
- Assisting customers with scaffold rentals and returns, coordinating transportation
- Attend internal coordination and project meetings as requested/required
- Assisting with payroll and other finance functions as required.
- Facilitate with truck and tool fleet management including maintenance, repairs, and insurance
- Complete additional assignments and responsibilities as requested by the Scaffold Manager
- Other duties as required

**Qualifications**:

- Experience in an office setting is preferred.
- Office administration diploma or equivalent.
- High level communication skills, both written and verbal.
- Must possess strong organizational skills.
- Ability to work with clients, suppliers, and employees at all levels of the organization.
- Willingness to learn scaffolding basics and materials.

**Organization Structure**:
The Operations Assistant reports to the Scaffold Manager.

**Working Conditions**:

- Must work independently and accurately in an environment with regular interruption.
- At times, must manage a heavy workload while meeting multiple deadlines, adjusting priorities as needed.
- May be required to lift materials up to 30lbs
- Some travel may be required, generally within city limits.
- May be required to work outside regular work hours.

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Administrative experience: 1 year (required)

Work Location: In person

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