Full-time Receptionist/secretary

4 days ago

St Thomas, Canada Roman Catholic Diocese of London Full time

**Job Posting**

**Diocese of London**

**Elgin Roman Catholic Family of Parishes**

**Full-time Receptionist/Secretary**

**Position**:Full-time Receptionist/Secretary

**Work Location**:primary location20 Morrison Dr., St. Thomas, ON

**Commitment**:35 hours per week

**Compensation**:Salary commensurate with experience and Diocesan policies. This position is eligible for participation in the lay staff benefits plan and pension program.

**Posting Date**: April 29, 2024

**Closing Date**: May 24, 2024

**Position Summary**:
**Summary of Duties**:

- Answers phone inquiries and/or directs calls to the appropriate individual
- Greets and welcomes walk-ins
- Completes Mass Requests and accurately record information
- Answers questions about Sacraments - Baptisms, 1st Reconciliations, 1st Communions, Confirmations, Weddings, Deaths and other events or programs going on in the Family of Parishes.
- Accepts deliveries, opens and sorts mail as required
- Coordinates with the Custodians for event setup/take down in the Churches and Halls
- Books meeting rooms for staff and/or groups
- Ensures that there are proper levels of office supplies and orders as needed
- Ensures that there are proper levels of liturgical supplies ( e.g. wine, hosts, candles) and orders as needed
- Maintains supplies of forms (new registration, pre-authorized debits, etc.)
- Updates general phone greeting and family of parishes staff phone directory
- Updates and maintains accurate Parish records on DDMS (new registrations, information changes) and updates all relevant sacramental records
- Prepares Baptismal and Confirmation Certificates for delivery to participants
- Maintains an orderly filing system for Parish records, information, programs, etc.
- Makes photocopies for walk-ins (CWL or other Group Leaders)
- Works closely with elementary and secondary schools
- Assists with funeral planning supports and communications
- Ensures the office and church are locked at the end of each day.
- Assists clergy and co-workers with administrative based tasks as assigned by the Manager.

**Qualifications and Requirements**:

- College Diploma in Business, Office Administration or a related field of study and/or a minimum of 2 years of related working experience
- Ability to maintain strict confidentiality of highly sensitive materials
- Proficient in the latest versions of Microsoft Word, Excel, and PowerPoint and Office 365
- Excellent interpersonal, organizational and verbal and written communications skills
- Collaborative, supportive, flexible team player with a high degree of initiative
- **The Diocese of London is an equal opportunity employer, and we value the importance of diversity and dignity in the workplace. In keeping with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we are committed to providing suitable accommodation throughout the recruitment process. If you are contacted for an interview and require accommodation to participate in the recruitment and selection processes, please make your needs known at that time.**_

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off

Work Location: In person

Application deadline: 2024-05-24

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