Executive Assistant

2 weeks ago

Vancouver, Canada Home Sharing Support Society BC Full time

**Position: Executive Assistant**

**Position Summary**

The work is highly rewarding and is an opportunity to make a positive impact in vulnerable populations across the province of BC.

**Responsibilities**:

- Support the Executive Director and provide additional support to the Board of Directors and staff, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
- Maintain and refine internal processes that support ED and coordinate internal and external resources to expedite workflows.
- Manage communication with employees by liaising with internal and external partners on various projects and tasks.
- Plan and orchestrate work to ensure that ED priorities are met, organizational goals are achieved, and best practices are upheld.
- Coordinate scheduling and calendar management, as well as content and flow of information to ED.
- Manage travel logistics and activities, including accommodations, transportation, and meals and expense re-imbursement.
- Maintain professionalism and strict confidentiality with all materials.
- Organize team communications and plan events, both internal and off-site.

**Qualifications**
- Experience in an administrative role reporting directly to upper management
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
- High level of proficiency with office productivity tools (Microsoft 365, SharePoint, Excel, Planner, Teams, Visio, etc.,) and an aptitude for learning new software and systems.
- Flexible team player, willing to adapt to changes and unafraid of challenges.
- Ability to maintain confidentiality of information related to the company and its employees.
- Strong attention to detail.
- Experience working in a hybrid work environment.
- Ability to work independently with little direction.

**Preferred skills and qualifications**
- Experience in developing internal processes and filing systems
- Experience working in the disability sector.
- Understanding of social programs and services related to community resources.
- Experience working in a government environment.
- Understanding of social-based program and other applicable legislation, regulations and policies.

**Hours of Work**: 9:00 am - 12:00 pm, Monday to Friday

**Schedule**:Monday to Friday

**Job Type**: Part-time

Part-time hours: 15 hours per week

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Commuter benefits
- On-site gym
- Paid time off

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC V5X 0C3: reliably commute

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Work Location: In person

**Job Type**: Part-time
Part-time hours: 15 per week

**Salary**: $18.00-$22.00 per hour

**Benefits**:

- Commuter benefits
- On-site gym
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC V5X 0C3: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person

  • Executive Assistant

    7 days ago

    Vancouver, Canada Aquilini Group Full time

    **Position**:Executive Assistant **Department**:Aquilini Executive Office **SUMMARY**: The Executive Assistant will provide professional level support to a Senior Executive at the Aquilini Group. The incumbent plans, organizes and coordinates a wide range of executive support and project management functions, ensuring efficient and smooth business...

  • Executive Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Executive Assistant Job ID: FE Location: Vancouver, BC Overview:Reporting to the Executive Director- Legal, the incumbent is responsible for providing administrative support to the Executive Director, Legal and Procurement business units. What you will be doing:Working with minimal direction and exercising strong initiative, judgment and...

  • Executive Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am - 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    1 week ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    4 days ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    7 days ago

    Vancouver, Canada Canadian Society of Breast Imaging Full time

    Reporting to the Executive Director (ED), the Executive Assistant (EA) will provide administrative support to CSBI's programs, expansion, and execution of its mission. **Responsibilities**: - Assists the Executive Director in setting up meetings and taking minutes for the Board of Directors meetings and CSBI’s Working Groups. - Ensure ongoing...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada 8bit Full time

    **About Us**: We connect people face-to-face with brand stories in order to create authenticity and establish long-term relationships that then translates to measurable results. Whether your brand is growing, unveiling, or transforming, we’ll deliver a mic drop moment that makes people care enough to talk about it. **What are we looking for?** We are...

  • Executive Assistant

    3 weeks ago

    Vancouver, Canada Victoria Netwitt Full time

    Victoria Newitt Recruitment  has been retained by our 'Client'  to search for an Executive Assistant .   We are looking for an enthusiastic individual to provide effective and pro-active executive assistance to the Executive Vice President & COO. The ideal candidate will be experienced in handling a wide range of administrative and executive support...

  • Executive Assistant

    6 days ago

    Vancouver, Canada Wind Sun Sky Entertainment Full time

    Wind Sun Sky Entertainment is looking for an Executive Assistant working out of our Vancouver office. We are looking for an energetic team player who can help keep things on track and running smoothly. As the Executive Assistant, you will work with various executives to coordinate meetings, maintain tracking tools, and update studio materials. You will work...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 5 (Gr8) Job Title Executive Assistant Department Administration | School of Population and Public Health | Faculty of Medicine Compensation Range $4,601.00 - $4,953.00 CAD Monthly Posting End Date June 26, 2023 Note: Applications will be accepted until...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 5 (Gr8) Job Title Executive Assistant Department Administration | School of Population and Public Health | Faculty of Medicine Compensation Range $4,137.00 - $4,456.00 CAD Monthly Posting End Date May 1, 2023 Note: Applications will be accepted until...

  • Executive Assistant, Executive Education

    2 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr7)Job TitleExecutive Assistant, Executive EducationDepartmentAdministrative Support | Executive Education | UBC Sauder School of BusinessCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateMay 7, 2024Note: Applications will be accepted until 11:59 PM on the...

  • Executive Assistant

    7 days ago

    Vancouver, Canada Dassault Systèmes Full time

    **Imagine new horizons** **Do you enjoy a challenge? At Dassault Systèmes, we empower our employees and support their passion to change the world and create the future! Shape your career with 3DS!**: **The challenges ahead**: We are seeking to recruit an Executive Administrative Assistant for a one-year contract position. The Executive Assistant will be...

  • Executive Assistant

    4 days ago

    Vancouver, Canada HRA Group Holdings Ltd. Full time

    **The Role - Senior Executive Assistant** **Job Brief** Your role needs to be much more than able to tackle basic administrative tasks. We are looking for someone to be an executive’s “right-hand person” who enables them to advance company initiatives and goals. You will attend to the day-to-day functions that are part of the executive’s role so...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada Gore Mutual Insurance Co Full time

    **Responsibilities**: - Preparing financial statements, reports, memos, invoices letters, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare documents for review...

  • Executive Assistant

    7 days ago

    Vancouver, Canada The Royal Architectural Institute Of Canada | L'Institut royal d'architecture du Canada Full time

    Who We Are: The Royal Architectural Institute of Canada (RAIC) is a not-for-profit, national organization dedicated to representing architects and architecture since 1907. The RAIC is committed to showcasing how design enhances quality of life, while advocating for important issues of society through responsible architecture. The RAIC’s purpose is to...

  • Executive Assistant

    1 week ago

    Vancouver, Canada The Royal Architectural Institute Of Canada | L'Institut royal d'architecture du Canada Full time

    Who We Are: The Royal Architectural Institute of Canada (RAIC) is a not-for-profit, national organization dedicated to representing architects and architecture since 1907. The RAIC is committed to showcasing how design enhances quality of life, while advocating for important issues of society through responsible architecture. The RAIC’s purpose is to...

  • Executive Assistant

    1 week ago

    Vancouver, Canada The Royal Architectural Institute Of Canada | L'Institut royal d'architecture du Canada Full time

    Who We Are: The Royal Architectural Institute of Canada (RAIC) is a not-for-profit, national organization dedicated to representing architects and architecture since 1907. The RAIC is committed to showcasing how design enhances quality of life, while advocating for important issues of society through responsible architecture. The RAIC’s purpose is to...