Site Administrator

5 months ago

North Vancouver, Canada Vancouver Pile Driving Ltd. Full time

Are you an experienced administrator seeking to advance your career in a dynamic and rewarding environment? If so, Van Pile has the perfect job opportunity for you. We are currently hiring an on-site administrator for a fly-in, fly-out position with a 21/7 shift rotation. This is a full-time job for 11 months in Prince Rupert and includes accommodation and travel expenses. The role will require working off our North Vancouver Office for a month before being deployed to the site.
**Position**: Site Administrator
**Site Location**: Prince Rupert - Fly in Fly out
**Office Location**: North Vancouver

**Responsibilities**:

- Manage administrative tasks and travel & accommodations for the project.
- Submit daily timesheets, ensuring accuracy and syncing data with the master spreadsheet following CBA’s and schedules.
- Coordinate accommodations to ensure all employees are booked in and out of camp according to schedules/rosters.
- Organize travel arrangements for employees and visitors, based on schedules/rosters.
- Handle ground transportation logistics.
- Manage document control and compile reports.
- Perform all necessary administrative tasks for the project and collaborate with the HR manager on all related matters

**Qualifications/Requirements**:

- Minimum of 3 years of relevant experience.
- Advanced proficiency in MS Office (Word, Excel, PowerPoint & Outlook) and familiarity with Infinity (a bonus).
- Excellent knowledge of databases.
- Strong English communication skills, both verbal and written, with a keen eye for detail and discrepancy identification.
- Able to operate office equipment such as photocopiers and scanners.
- Willingness to undertake various HR duties as needed.

**Skills/Abilities/Attributes**:

- Superior time-management and organizational skills with extreme attention to detail.
- Self-directed, organized, and confident.
- Capable of thriving in a fast-paced, demanding environment.
- Upholds high personal, professional, and ethical standards.
- Strong collaboration skills to build positive relationships across diverse groups; adept at working independently and within a team.
- Demonstrates good judgement in solving problems proactively, maintaining effective communication within the team.
- Competent in reading and understanding relevant documentation to ensure project success and safety compliance according to legislation and industry standards.

Vancouver Pile Driving Ltd. does not accept and is not responsible for any fees related to unsolicited résumés from agencies. Agencies should not submit resumes in response to this posting, to Vanpile employees or any associated company location.

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