Facilities & Assets Administrator

2 weeks ago

Victoria, Canada Power To Be Adventure Therapy Full time

**Overall Purpose**:
Power To Be is a social impact organization that creates access to nature for youth, families, and adults living with cognitive, physical, financial, and social barriers. We support the discovery of limitless abilities through nature-based programs. Working with Power To Be is an opportunity to be part of impactful and lasting societal change.
The Facilities & Assets Administrator will be a hub of information and a resource to the team. This includes coordinating Power To Be worksite logistics and asset management including fleet maintenance, liaising with third party vendors, and ensuring the building and maintenance schedule tracked accurately. This role supports the staff team with administrative and technical needs, as required, and requires the successful applicant to be resourceful, dynamic, organized, and accountable.

**JOB RESPONSIBILITIES**:
Facilities & Assets
- Provide contract coordination for outdoor facilities, building maintenance and capital projects
- Maintains assets inventory trackers and depreciation schedules
- Schedules vehicle and trailer fleet routine maintenance including insurance and vehicle inspections
- Organize and schedule maintenance contractors and service providers
- Works with the Operations Lead to track facilities, insurance, operating permits, leases, and other relevant information
- Monitor and assign Service Requests & Scheduled Maintenance
- Coordinate volunteer site-based work groups
- Works with the Director of Facilities and Assets to update standard operating procedures, emergency procedures and other relevant documentations
- Responsible for purchasing maintenance supplies
- Organize and schedule the Capital Project Committee, Catalyst for Good and Facilities and Assets team meetings including agenda and action tracking
- Occasional assistance with grounds and building maintenance and projects

Operations
- Works collaboratively with other departments to accomplish shared tasks on taskforces, committees and working groups
- Observe or support a Power To Be program once a quarter
- Support community and fundraising events as directed
- Maintain brand standards when communicating with stakeholders
- Assist the Volunteer Lead with volunteer recognition and internal engagement of Facilities & Assets volunteers.

Perform other related duties, as required.
Key Skills, Knowledge & Attributes
- Culture is an active practice, as part of that all our staff are asked to contribute to growing a positive and dynamic working culture
- This role requires a desire for organization and systems, the ability (and desire) to keep self and others moving towards department goals when the task list seems limitless
- We value a growth mindset; this means we are open to learning new skills and growing our professional practice
- Brings professionalism, creativity and strong time management skills
- Ability to leverage and use Microsoft 365, including SharePoint, Teams, Office and Outlook
- Knowledge of facilities and building systems (HVAC, solar, water, geothermal)
- Familiarity with BC Health and Safety legislation and practices

**Particular Working Conditions**:
**Requirements**:

- As per the Ministry of Justice requirements for organizations that work with vulnerable populations, A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
- Possess a valid Class 5 BC Driver’s License with a clear drivers abstract
- Due to the remote work location, you must have access to reliable transportation
- Proof of full vaccination against Covid-19

**Assets**:

- Possess a valid Class 4 BC Driver’s License
- Experience working in a non-profit or outdoor recreation
- Previous experience with facilities maintenance or construction.
- Certifications related to facilities maintenance and/or project management

Terms of Employment
**Location**: Victoria
**Position**: Facilities & Assets Administrator
**Reports to**: Director of Facilities and Assets
**Term**: Continuous Full-Time
**Hours**: 40 hours per week, Typically Monday to Friday between 8:30-5pm
**Compensation**: $50,000 - 55,000
**Total Compensation**: 90% employer paid extended health and dental plan, opportunities for professional and personal development, comprehensive annual training, 2 weeks of vacation to start, Paid annual winter closure, flexible work schedule, access to outdoor equipment and pro gear discounts, and flexibility to follow your passions that support our work and workplace culture.

  • Facilities Booking Coordinator

    4 weeks ago

    Victoria, Canada The Victoria Conservatory of Music Full time

    The Victoria Conservatory of Music - A great place to work The VCM is so much more than just a music school; it is also a creative hub where music, technology, and vision converge, fostering an environment where students can stretch their musical imaginations. In addition, the VCM's beautiful heritage Alix Goolden Performance Hall is a premier concert space...

  • Facilities Booking Coordinator

    3 weeks ago

    Victoria, Canada Victoria Conservatory of Music Full time

    JOB POSTING50/50 Job Share position, limited termFacilities Booking Coordinator & Administrative AssistantThe Victoria Conservatory of Music (VCM) is seeking to hire a new Facilities staff member as a key part of the team that helps deliver a vibrant space for the community to gather, study, enrich, and enjoy.The Victoria Conservatory of Music – A great...

  • Coordinator, Asset Optimization

    3 weeks ago

    Victoria, Canada Island Health Full time

    QUALIFICATIONS: Education, Training And Experience A level of education, training and experience equivalent to a Bachelor's degree in a relevant field, such as Facilities Management, Engineering, or Business Administration and three (3) years experience in asset management, preferably in a complex organization or healthcare setting. Skills And...

  • Manager, Fixed Assets Program

    4 weeks ago

    Victoria, Canada BC Transit Full time

    We acknowledge with respect that BC Transit delivers our mission on the ancestral territories of Indigenous Peoples across British Columbia, and their historical relationships with the land continue to this day. In Victoria, where our Corporate Office is located, our people are privileged to live and work on the unceded traditional territories of the...

  • Facilities Assistant

    4 weeks ago

    Victoria, Canada Robbins Parking Service Ltd. Full time

    Robbins Parking Service is excited to be recruiting for a full-time position as a Facilities Assistant at our Head Office in Downtown Victoria. - Quick thinking, professional, polite and be skilled with attention to detail - Have the ability to use various computer and graphic design programs - Be prepared and responsive, willing to meet each challenge...

  • Band 2 - Manager, Facilities and Operations

    1 week ago

    Victoria, Canada BC Public Service Full time

    Posting Title- BAND 2 - Manager, Facilities and Operations- Position Classification- Band 2- Union- N/A- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $69,600.00 - $98,399.97 annually- Close Date- 3/3/2023- Job Type- Regular Full Time- Temporary End Date- 9/29/2023- Ministry/Organization- BC Public Service -> Children & Family Development-...

  • Manager, Strategic Asset Management

    4 weeks ago

    Victoria, Canada Island Health Full time

    Reporting to and working closely with the Executive Director, Facilities Management and Operations, the Manager, Strategic Asset Management plays an integral role within the Facilities Management and Operations team. The manager is responsible for formulating and executing strategies to maximize the utilization of the organization's physical assets,...

  • Manager of Facility Maintenance Services

    3 weeks ago

    Victoria, Canada District of Saanich Full time

    Description: The District of Saanich is the largest municipality in beautiful Greater Victoria, blending both the urban and rural environment and home to approximately , citizens. Employing more than 1, members, our greatest asset is a high performing workforce. We provide a collaborative, dynamic and progressive work environment that consistently...

  • Parish Administrator

    6 days ago

    Victoria, Canada Church of the Advent Full time

    Church of the Advent is an open and affirming community of Christians who welcomes anyone seeking companionship, spiritual nourishment, and opportunity for worship. Located in the Westshore since 1862, and in our current location since 1986, we strive to be an inclusive congregation believing there is always room for more and there is room for all colors of...

  • Facilities Service Worker

    3 weeks ago

    Victoria, Canada Victoria Conservatory of Music Full time

    JOB POSTINGFacilities Service WorkerThe Victoria Conservatory of Music (VCM) is seeking to hire a new Facilities staff member as a key part of the team that helps deliver a clean and vibrant space for the community to gather, study, enrich, and enjoy.The Victoria Conservatory of Music – A great place to workThe VCM is so much more than just a music school;...

  • Internal Facility Maintenance Cleaner, Ft

    4 weeks ago

    Victoria, Canada West Shore Parks and Recreation Full time

    **Internal Job Posting** **POSITION: Facility Maintenance Cleaner** **SALARY: $25.24 - 27.31 per hour plus benefits (Jan 2024 rate)** **CLASSIFICATION: J03a - Cleaner** **HOURS OF WORK: 40 hours per week. Shifts can be changed based on organizational needs.** **Wednesday to Saturday, 10:00PM to 8:00AM** **STATUS: Regular full-time** **CLOSING DATE: March...

  • Facility Maintenance Worker 1

    4 weeks ago

    Victoria, Canada Capital Regional District Full time

    **Facility Maintenance Worker 1**: **Req ID**: 835 **Regular/ Auxiliary**: Auxiliary **Pay Grade**: CAN/05/02/J05 **Rate of Pay**: $28.15 - $30.31 per hour **Hours of Work**: Varies - as and when needed, including days, evenings and weekends **Summary** This position is responsible for various janitorial and support work in public recreational facilities...

  • Manager, Asset Management Systems

    4 weeks ago

    Victoria, Canada BC Ferries Full time

    Job Description: **MANAGER, ASSET MANAGEMENT SYSTEMS** Information Technology Greater Victoria or Vancouver Lower Mainland **The opportunity** As a member of the IT Management team, you lead the maintenance and management of our enterprise asset management software (Maximo), ensuring tangible benefits through technology enablement. You manage the...

  • Administrative Assistant

    4 days ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Library- Posting Close Date- 1 February 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $3,971.00 - $4,090.00- Additional Posting Information: - N/A- Salary posted will be pro-rated based on FTE- Classification- Secretary/PB8- Hours of Work- Monday to Friday,...

  • Administrative Assistant

    4 weeks ago

    Victoria, Canada Vancouver Resource Society (VRS) Full time

    **JOB SUMMARY**: The Administrative (Admin) Assistant will work under the direction of the Director of Property Management, and occasionally the Director of Operations. The Administrative Assistant will perform confidential clerical and administrative duties for the Directors. **KEY DUTIES AND RESPONSIBILITIES**: - Recording, sorting, filing, and...

  • Administrative Assistant

    4 days ago

    Victoria, Canada CBI Health Full time

    **Administrative Assistant - Victoria, BC** **Monday to Friday: 8-4/9-5**: CBI Health is Canada’s leading community healthcare provider, and our passionate team is at the heart of what we do. Every day, our 13,000 staff make a meaningful difference in our clients’ lives as we live the core values that define us: heart, respect, reliability, teamwork and...

  • Administrative Assistant

    4 weeks ago

    Victoria, Canada CBI Health Full time

    **Administrative Assistant - Victoria, BC**: **Term Contract: 6-12 month** CBI Health is Canada’s leading community healthcare provider, and our passionate team is at the heart of what we do. Every day, our 13,000 staff make a meaningful difference in our clients’ lives as we live the core values that define us: heart, respect, reliability, teamwork and...

  • Administrative Assistant

    4 weeks ago

    Victoria, Canada The Finishing Store & Millworks Full time

    We are a well established, busy moulding manufacturing facility seeking a motivated employee interested in an exciting career and the prospect of long term growth within our company. This position provides administrative support to the office sales team as well as our manufacturing plant, including data entry, daily billing, inventory entry & tracking,...

  • Temporary, Full-time, Administrative Assistant

    4 weeks ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> VP Finance and Operations -> Facilities Management- Posting Close Date- 3 April 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $3,918.00 - $4,041.00- Additional Posting Information: - N/A- Salary posted will be pro-rated based on FTE- Classification- PB8-...

  • Asset Protection Associate

    3 weeks ago

    Victoria, Canada Walmart Canada Full time

    **Position Summary... **:To create and maintain a secure and effective work environment for all customers, associates, visitors and vendors while demonstrating positive and professional behavior at all times. Increase profitability and mitigate shrink caused by financial and Physical loss. **What you'll do...**: 1. Ensure store security by making daily...