Administrative Assistant 1

2 months ago

Burnaby, Canada BC Hydro Full time

**A workplace powered by you**

At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need
people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,
inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,
and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers
and one of Canada's Best Diversity Employers.

**Administrative Assistant 1**

Number of positions: 1 Job Location: Edmonds 17

Employment type: Permanent Region: Lower Mainland

Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Hybrid

Annual salary: $ 51,400.00 - 65,000.00

**What you'll do**
- Engineering Design is a large team of engineers and other technical professionals that provide design and technical
oversight for a wide range of projects.

The successful Administrative Assistant 1 will support the Director, Engineering Design; and will be required to act
independently with a high level of confidentiality, judgment, discretion, initiative and business acumen.

Duties include general office administrative responsibilities including:

- Maintaining, coordinating, and integrating calendar schedules; booking and managing meetings; conference calls and

event logistics
- Managing correspondence to ensure all items are prioritized and dealt with in a timely manner; maintaining files and

providing back up materials prior to all meetings including the retrieval of materials and preparation of agendas; and
prioritizing, managing, and communicating deadlines/action items
- Coordinating information flow between the Director, their peers, their direct reports and the extended business unit and

business group teams and following up on outstanding action items
- Event planning and logístical support for both virtual and on-site venues
- Knowledge of SAP time and labour, expenses, management reporting, and Supply Chain Applications
- Accountable for Engineering Hydroweb and SharePoint updates, including site layout, updates, and compliance.
- Accountable for maintaining the business unit organizational charts, ensuring the departments’ contact lists are up to date,
- Leads Engineering Design administrative team to ensure compliance, deadlines, and workflows are met
- Works closely with the Engineering Services Administrative Assistant as well as other administrators in Engineering and

Integrated Planning to provide assistance and support when required

**What you bring**
- Post-secondary education or equivalent combination of education, training, and/or experience
- 3 to 5 years' senior level administrative experience or equivalent within a corporate environment performing a range of

diverse and confidential administrative duties
- High level of interpersonal and communication skills, including strong verbal and written communications executed with

tact and diplomacy
- Strong organizational and time management skills with the ability to prioritize, manage multiple demands, and adapt easily

to shifting and/or conflicting deadlines
- Self starter who is proactive in identifying, proposing, and implementing solutions using sound judgment and decision

making skills
- Exceptional attention to detail
- Ability to work as a team leader by providing leadership and guidance to Engineering Services Clerks on Administrative

policies and processes

Microsoft Teams; SharePoint/Hydroshare; SAP (HR, Finance, and Supply Chain Applications); Web Authoring tools; File
management
** What we offer**
- Knowledge of BC Hydro and its operations is an asset.
- A skills test may form part of this selection process.
- This role is classified as Hybrid under the Flexible Work Model
- A comprehensive benefits package
- A minimum of 15 paid vacation days
- A lifetime pension
- Flexible work model, depending on your role type
- Training and development courses

CPGN0
** What else you should know**

Location: Edmonds Burnaby, British Columbia, Canada V3N 4X8

Before you apply, please confirm you meet BC Hydro’s time in role requirement. M&P employees must meet the time in role
requirement specified in their most recent offer letter. For MoveUP and IBEW employees, the current time in role as
outlined in the Collective Agreements will apply.

any delays.

**Date Posted**:2024-09-09 **Closing Date**:2024-09-22

For internal use 51879359

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