Administrative Assistant 1

2 weeks ago

Burnaby, Canada BC Hydro Full time

Powered by water... and by people like you

Providing clean electricity to 4 million customers takes a diverse workforce and that’s where you come
in. We need your talent to help us build major projects to meet growing demand. To help our
customers find clean energy solutions for their homes and businesses and to be ready to respond
during storms and outages to keep our system reliable.

Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a
solution to climate change while safely providing clean, affordable electricity to our customers.

We offer a healthy work life balance, training opportunities and career progression. We're proud to be
ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we
build an even cleaner B.C.

**JOB DESCRIPTION**
**Duties**:

- As part of the administrative team supporting the Director of Stations Asset Planning, this role is

integral to ensuring the efficient and effective operations of the team.
- Manage general office administrative responsibilities including budget and monthly variance

analysis;
- Provide and encourage a positive team atmosphere and to develop creative solutions to many

challenges;
- Prepare, format and finalize correspondence, reports and/or Scorecards using word processing,
- Demonstrate strong interpersonal, communication and diplomacy skills;
- Act independently with a high level of judgment, discretion, initiative and business acumen;
- Maintain professional working relationships with all levels of staff within BC Hydro and with

external organizations;
- Maintain the Director's calendar and administrative files;
- Prepare for department meetings and booking meetings for the department;
- Maintain org charts for Stations Asset Planning team.
- Direct incoming mail to appropriate person(s) and ensure that responses are received back by

appropriate deadline.
- Provide orientations to new employees;
- Department training on certain administrative tasks;
- Maintain the department's electronic and manual files;
- Type and edit reports, memos and presentations, and coordinate reporting packages for the

Executive Team and Board of Directors.
- Have knowledge of BC Hydro and its operation;
- Make difficult or complicated travel arrangements including coordinating and integrating

conflicting schedules.
- Be a strong team player, with strong organization skills and excellent time management as

evidenced by the proven ability to multi-task and prioritize work;
- Be comfortable working in environment with tight and often unpredictable and/or conflicting

deadlines while maintaining an efficient, flexible and supportive manner.
- Provide assistance to other Administrative Assistants in office as required.
- Knowledge and understanding of finance is an asset.
- The role requires the individual to work in a very confidential environment.
- Type and distribute minutes.
- Expense report preparation and review prior to sending to Director - excellent knowledge of

policies and procedures
- Hydro-web authoring - creating and maintain web pages
- Processing of SES (service entry sheets) of a complex nature (TECK), multiple lines and date

revisions
- Coordinate the flow of information between manager's office and the offices of the manager's

direct report.

**Qualifications**:
***
- Completion of Grade 12 with business courses.
- Three to five year's office experience providing administrative support at a senior level.
- administrative environments.- Knowledge of current computer business software, proficient in Word/Excel/PowerPoint/SAP.
- Experience working in a confidential administrative environment.
- On-going training for upgrading of office technology.
- Administrative experience and an excellent knowledge of office

practices, procedures and routines.
- Thrives working in a team atmosphere but also able to work independently with a high level of

judgment, initiative and business acumen.- Enjoys encouraging a positive team atmosphere and develops creative solutions to various

challenges.- Proven ability to multi-task and meet tight deadlines.
- Strong written, oral and interpersonal communications skills.

**ADDITIONAL INFORMATION**
- The incumbent will require the ability to act independently with a high level of confidentiality,

judgment, and discretion, initiative and business acumen.
- Assets:
- Knowledge of finance and an accounting background
- FileNet / Sharepoint experience

We're always looking for exceptional people to bring new ideas, fresh thinking and the motivation
- to help shape the electricity system in B.C. It's an exciting time to be a part of our team as we
- invest in our system and prepare to meet the challenges of tomorrow.
- Our values guide our work. Want to join us?
- We are safe.
- We are here for our customers.
- We are one team.
- We include everyone.
- We act with integrity and respect.
- We are forward thinking.
- BC Hydro is an equal opportun

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