Administrative Assistant 1

4 weeks ago

Burnaby, Canada BC Hydro Full time

Powered by water... and by people like you

Providing clean electricity to 4 million customers takes a diverse workforce and that’s where you come
in. We need your talent to help us build major projects to meet growing demand. To help our
customers find clean energy solutions for their homes and businesses and to be ready to respond
during storms and outages to keep our system reliable.

Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a
solution to climate change while safely providing clean, affordable electricity to our customers.

We offer a healthy work life balance, training opportunities and career progression. We're proud to be
ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we
build an even cleaner B.C.

**JOB DESCRIPTION**
**Duties**:

- As part of the administrative team supporting the Director of Stations Asset Planning, this role is

integral to ensuring the efficient and effective operations of the team.
- Manage general office administrative responsibilities including budget and monthly variance

analysis;
- Provide and encourage a positive team atmosphere and to develop creative solutions to many

challenges;
- Prepare, format and finalize correspondence, reports and/or Scorecards using word processing,
- Demonstrate strong interpersonal, communication and diplomacy skills;
- Act independently with a high level of judgment, discretion, initiative and business acumen;
- Maintain professional working relationships with all levels of staff within BC Hydro and with

external organizations;
- Maintain the Director's calendar and administrative files;
- Prepare for department meetings and booking meetings for the department;
- Maintain org charts for Stations Asset Planning team.
- Direct incoming mail to appropriate person(s) and ensure that responses are received back by

appropriate deadline.
- Provide orientations to new employees;
- Department training on certain administrative tasks;
- Maintain the department's electronic and manual files;
- Type and edit reports, memos and presentations, and coordinate reporting packages for the

Executive Team and Board of Directors.
- Have knowledge of BC Hydro and its operation;
- Make difficult or complicated travel arrangements including coordinating and integrating

conflicting schedules.
- Be a strong team player, with strong organization skills and excellent time management as

evidenced by the proven ability to multi-task and prioritize work;
- Be comfortable working in environment with tight and often unpredictable and/or conflicting

deadlines while maintaining an efficient, flexible and supportive manner.
- Provide assistance to other Administrative Assistants in office as required.
- Knowledge and understanding of finance is an asset.
- The role requires the individual to work in a very confidential environment.
- Type and distribute minutes.
- Expense report preparation and review prior to sending to Director - excellent knowledge of

policies and procedures
- Hydro-web authoring - creating and maintain web pages
- Processing of SES (service entry sheets) of a complex nature (TECK), multiple lines and date

revisions
- Coordinate the flow of information between manager's office and the offices of the manager's

direct report.

**Qualifications**:
***
- Completion of Grade 12 with business courses.
- Three to five year's office experience providing administrative support at a senior level.
- administrative environments.- Knowledge of current computer business software, proficient in Word/Excel/PowerPoint/SAP.
- Experience working in a confidential administrative environment.
- On-going training for upgrading of office technology.
- Administrative experience and an excellent knowledge of office

practices, procedures and routines.
- Thrives working in a team atmosphere but also able to work independently with a high level of

judgment, initiative and business acumen.- Enjoys encouraging a positive team atmosphere and develops creative solutions to various

challenges.- Proven ability to multi-task and meet tight deadlines.
- Strong written, oral and interpersonal communications skills.

**ADDITIONAL INFORMATION**
- The incumbent will require the ability to act independently with a high level of confidentiality,

judgment, and discretion, initiative and business acumen.
- Assets:
- Knowledge of finance and an accounting background
- FileNet / Sharepoint experience

We're always looking for exceptional people to bring new ideas, fresh thinking and the motivation
- to help shape the electricity system in B.C. It's an exciting time to be a part of our team as we
- invest in our system and prepare to meet the challenges of tomorrow.
- Our values guide our work. Want to join us?
- We are safe.
- We are here for our customers.
- We are one team.
- We include everyone.
- We act with integrity and respect.
- We are forward thinking.
- BC Hydro is an equal opportun

  • Administrative Assistant 1

    4 weeks ago

    Burnaby, Canada BC Hydro Full time

    **A workplace powered by you** At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented, inclusive, and diverse team. We offer a healthy work-life balance, competitive wages,...

  • Servicenow Administrator

    2 weeks ago

    Burnaby, Canada E-Comm 9-1-1 Full time

    **WHO WE ARE** At E-Comm 9-1-1, we are committed to building a diverse and inclusive workforce that represents the many communities that we proudly serve. **OUR VALUES** RESPECT | ACCOUNTABILITY | INTEGRITY | SERVICE | COLLABORATION As we continue to grow our Technology team, we are seeking an experienced **ServiceNow Administrator** to join our IT team....

  • Bookkeeper/administrative Assistant

    3 days ago

    Burnaby, Canada A-1 Windows Full time

    **Full job description** **Job Overview** A-1 Windows is looking for an experienced bookkeeper for a full-time or part-time position that will lead to a full-time position. A-1 Windows is a well-established manufacturing firm located in Burnaby BC. We take pride in our diverse workforce and our commitment to creating a safe workplace. Our clients range...

  • Administrative Assistant 1

    4 weeks ago

    Burnaby, Canada BC Hydro Full time

    **A workplace powered by you** At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented, inclusive, and diverse team. We offer a healthy work-life balance, competitive wages,...

  • Office Administrative Assistant

    2 weeks ago

    Burnaby, Canada A-1 Windows Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Compile data, statistics and other information - Order office supplies and maintain inventory - Greet people and direct them to...

  • Administrative Assistant

    3 weeks ago

    Burnaby, Canada Allteck Limited Partnership Full time

    Allteck Limited Partnership is an electrical utility construction company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong. As a subsidiary of Quanta...

  • Administrative Assistant

    4 weeks ago

    Burnaby, Canada Allteck Limited Partnership Full time

    Allteck Limited Partnership is an electrical utility construction company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong. As a subsidiary of Quanta...

  • Administrative Assistant

    4 weeks ago

    Burnaby, Canada CoCo Fresh Tea & Juice Full time

    **Job Summary** As an Administrative Assistant, you will perform a variety of administrative and clerical tasks, including providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. If you are an individual who likes new challenges and enjoys multitasking, this job is for...

  • Administrative Assistant

    4 weeks ago

    Burnaby, Canada VC Management Inc. Full time

    **Responsibilities** Serve as the point person for office manager duties including: Maintenance Mailing Supplies Equipment Bills Errands Directing calls Shopping Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and...

  • Administrative Assistant

    3 weeks ago

    Burnaby, Canada Strike Recovery and Performance Full time

    **Location**: Burnaby, British Columbia **Job Type**:Full-time, Part-Time, Permanent **About Us**: At Strike Performance and Recovery, we are dedicated to providing exceptional chiropractic and physiotherapy services to our patients in a welcoming, professional, and compassionate environment. Our team of highly skilled professionals focuses on promoting...

  • Administrative Assistant

    3 weeks ago

    Burnaby, Canada Allteck Limited Partnership Full time

    Allteck Limited Partnership is an electrical utility contracting company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong. As a subsidiary of Quanta...

  • Administrative Assistant

    2 days ago

    Burnaby, Canada Milani Plumbing, Heating & Air Conditioning Full time

    **Milani Plumbing, 5526 Kingsway, Burnaby, BC.** Vancouver’s largest plumbing, heating and air conditioning company is seeking experienced Administrative Assistant. With more than 120 service trucks on the road, we field a large volume of calls every day from people all over the Lower Mainland that need our help with their plumbing, drainage, heating and...

  • Administrative Assistant

    2 weeks ago

    Burnaby, Canada Ideal Siding Full time

    Are you an adaptable and detail-oriented professional with a passion for administrative tasks and an interest for accounting? If so, we have the perfect opportunity for you! Ideal Siding is actively seeking a dynamic Administrative Assistant to join our team and contribute to our success. **Key Responsibilities**: Administrative Tasks: Handle day-to-day...

  • Administrative Assistant

    2 weeks ago

    Burnaby, Canada Dr. Ma's Laboratories Inc. Full time

    We are a leading research and manufacturing company for natural health products such as botanical extracts, dietary supplements, vitamins and minerals. Our state-of-the-art facility is located in Metro Vancouver, B.C. We dedicate our research and development efforts into the analytical methods of accurate identification and quantification for Natural Health...

  • Administrative Assistant

    4 weeks ago

    Burnaby, Canada Dr. Ma's Laboratories Inc. Full time

    We are a leading research and manufacturing company for natural health products such as botanical extracts, dietary supplements, vitamins and minerals. Our state-of-the-art facility is located in Metro Vancouver, B.C. We dedicate our research and development efforts into the analytical methods of accurate identification and quantification for Natural Health...

  • Administrative Assistant

    3 weeks ago

    Burnaby, Canada Environmental Operators Certification Program Full time

    Job Title: Administrative Assistant **Location**: Burnaby, British Columbia **Job Type**: Full-time **Reporting**: Director of Operations About the Environmental Operators Certification Program (EOCP) Since its founding in 1966, the Environmental Operators Certification Program (EOCP) has been a pivotal force in water and wastewater management in...

  • Administration Assistant/receptionist

    3 weeks ago

    Burnaby, Canada Fina Electrical Systems Ltd. Full time

    **Administrative Assistant/Receptionist** Since 2004, Fina Electrical has been a leader in commercial, industrial, and residential electrical services, known for quality, reliability, and family values. **About you**: We are seeking an entry-level Administrative Assistant to join the team! We need someone with a positive and professional attitude, strong...

  • Administrative Assistant

    3 weeks ago

    Burnaby, Canada Accurate Effective Bailiffs Full time

    Duties and Responsibilities: - posting receivables and payables - Working with bailiffs and vendors for scheduling times - Assisting in the processing of bailiff files - Answer incoming calls and questions for potential clients - Filing, mailing and faxing - General office responsibilities Background and Skills: - Strong Computer skills -- including...

  • Administrative Assistant

    3 weeks ago

    Burnaby, Canada Community Therapists Full time

    **Part-Time Administrative Assistant Wanted** Are you a people person with great organization skills? Do you want to be a part of an organization that makes a positive difference in the lives of people with disabilities and injuries? If so, the Admin Assistant job may be an ideal fit! We are a private health care company and leading service provider to the...

  • Administrative Assistant

    4 weeks ago

    Burnaby, Canada zorbas bakery and foods (2005) ltd. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer...