Executive Assistant to The President and CEO

2 weeks ago

Vancouver, Canada Vancouver Airport Authority Full time

YVR is a place of connection, bringing together people, places and cargo while ensuring a safe and efficient experience for everyone. The Office of the CEO leads all aspects of what makes YVR so dynamic and we have an exciting full-time opportunity for an **Executive Assistant** to the President and Chief Executive Officer.

Executive Assistants are highly valued at YVR. We are looking for a capable individual, with exceptional listening and compassion skills, and the ability to transfer YVR's purpose to our customers and stakeholders. We see this role as a great opportunity to learn about the airport at the highest level, and to use this opportunity as a stepping stone in your career.

**Key responsibilities include**:

- Anticipate needs, provide timely updates and manage all administrative support functions for the CEO, including information triage and exchange, meeting management, minute-taking, travel plans and materials preparation.
- Liaise with internal and external stakeholders (including customers, community, governmental agencies, partners and the general public), as needed, to support the advocacy work of the CEO.
- Monitor the effectiveness of executive meetings and one-on-one meetings with the CEO.
- Coordinate consolidation of the budget and financial reporting requirements.
- Maintain calendars, including scheduling and/or rescheduling appointments, focusing on pro-active and strategic time management for the CEO.
- Maintain files, providing relevant material prior to all meetings, and ensuring documents for signature are processed timely.
- Other duties as assigned by the CEO.

**Key qualifications include**:

- Minimum of 5 years’ demonstrated administrative support experience at the executive level with increasing responsibility; supervisory experience, a diploma in Business, Admin, HR, or Operations, or an equivalent mix of experience, education and training. Excellent organizational and prioritization skills with an attention to detail
- Exceptional interpersonal and communication skills with solid editing and proof-reading capabilities
- Proven ability to exercise confidentiality, tact, and discretion across various stakeholder groups
- Solid Office 365 skills
- Demonstrated ability to think creatively and offer innovative solutions and practices
- Financial knowledge with the ability to prepare budgets and forecasts and an analytical mindset/math capabilities
- Team player that enjoys collaboration

**Who We Are**

YVR is more than just an airport. We connect our beautiful province and all it has to offer to the world. We are all leaders and trailblazers for change and innovation, so no matter the department or team you’re a part of, the work you do matters.

At YVR, we are flexible in everything we do. We will work together to find ways to deliver customer excellence that helps us all thrive. We strive to provide an environment that reflects the diversity of our communities, allowing us to better serve them.

Join us on this journey as we continue to transform our airport to better serve our communities.

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