HR & Payroll Assistant

4 months ago


Vancouver, Canada Italian Cultural Centre Full time

The Payroll/HR Coordinator works closely with the Finance and Human Resources Team. The Payroll/HR Coordinator is responsible for processing full-cycle payroll, and maintaining employee records and personal files. With mínimal direction, the Payroll/HR Coordinator performs payroll and related functions for all employee groups. Maintains up-to-date knowledge of the retirement requirements of pension, and other benefit plans available to employees. He/she works cooperatively with other employees and external agencies.
- **Core Responsibilities & Duties**:_

**Daily Tasks**:

- Maintain payroll files
- Maintains up-to-date knowledge of employment contracts and collective agreements.
- Inputs and retrieves data on the Quickbooks & Payworks such as information relating to new employees, changes in employee status, and hours worked.
- Generates pay calculations, produces payroll registers, and completes payroll.
- Answers inquiries and relays messages to and from staff, external agencies, and the public by computer, telephone, mail, facsimile, Internet, or in person

**Weekly Tasks**
- Distributes, collects, and ensures accuracy of timesheets, and calculates overtime rates, compensatory time, acting pay, and other necessary adjustments.
- Maintains records and makes necessary adjustments for items such as sick leave, increments, absentees, income tax, and Workers' Compensation Board.

**Bi-weekly Tasks**
- Payroll (prepare, authorize and process)
- In consultation with the Director of Finance, responsible for paying the correct number of people.
- Processes new-hire information in the payroll system
- Calculates payouts such as sick leave, vacation, and retirement benefits.
- Distribute pay stubs
- Prepare Garnishee reports (if any)

**Monthly Tasks**
- Maintenance Union Dues/MSPP Report
- Gratuities Report (prepare and allocate to catering staff)

**Yearly & Year-end**
- Assist the auditors with their requests
- Prepare sensitive documents and files for shredding
- Prepare HR files for storage
- Prepare files and labels for the upcoming year
- Reconciles and generates Year End Procedures including T4's, T4A's, and Annual Pension Reports.

**Quarterly Tasks**
- Prepare WCB report

**Special Tasks**
- Prepares employment contract, various reports such as pension reports, Records of Employment, requests for payroll information, and Revenue Canada summaries when needed
- Upon the death of an employee, advises family members of benefits including life insurance and pension.
- Reconciles benefit billings to payroll records and general ledger accounts, and forwards to Accounts Payable
- Completes detailed information for I.C.B.C. claims.
- Completes payroll information required for W.C. B. claims.
- Files and maintains a variety of materials such as timesheets, payroll reports, and memoranda
- Duplicates, sorts, collates, and staples materials.
- Shreds material.
- Lifts and moves office and paper supplies.
- Additional duties as required by management
- **Occasional Duties**:_
- Prepare orientation package for new employee

**JOB SPECIFICATION **(MINIMUM JOB REQUIREMENTS):
**Education**:A University or College education-related business

**Total work experience in any area (In Yrs)**:1 year in HR & payroll

**Experience similar or related field (In Yrs)**:1-year Experience using Payworks, or other payroll systems

**Skills**:

- Familiar with federal and province payroll regulations and requirements.
- Extremely well-organized, and accurate, with superb attention-to-detail
- Working knowledge of integrated computer payroll, Human Resources, and Accounting systems
- Strong written and verbal communication
- Proficient with Excel and other Microsoft programs
- Basic knowledge of accounting and QB
- Familiarity with PST and GST/ rules would be an asset.

**DECISION-MAKING & AUTHORITY**:Low

**Performance objectives for this position**:

- Personal Files to be up to date in a timely manner
- Tracking employees’ ability to use up their leave on time.
- A payroll Coordinator must account for a lot of variables to ensure accurate payroll.

**Job Type**: Part-time
Part-time hours: 24-30 per week

Pay: $19.00-$21.00 per hour

**Benefits**:

- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Application question(s):

- Are you legally authorized to work in Canada?

**Experience**:

- Payworks software: 1 year (required)
- QuickBooks: 1 year (required)

Work Location: Hybrid remote in Vancouver, BC



  • Vancouver, Canada Keela Full time

    **Preferred Location**:Vancouver, BC metro area (or PST BC)**Schedule**: Full-time**Salary**:The typical salary range for this position is **$50,000 - $67,000** annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.**Reports to**:Head of People**About Keela**: -...


  • Vancouver, Canada InsureBC Full time

    _*About Us:*_ The sureBC Group is one of the largest surance b - er networks - British Columbia wi - over 90 locations. We offer - positive work enviro - nt, solid oppo - nity for pe sonal growth as well as a comp - tive compensation p ckage. Th - position is base out of our head office l ated in Vancouver, BC. _*The Opportunity:*_ We are seeking a...


  • Vancouver, Canada InsureBC Full time

    _**About Us**:_ The InsureBC Group is one of the largest insurance broker networks in British Columbia with over 90 locations. We offer a positive work environment, solid opportunity for personal growth as well as a competitive compensation package. This position is based out of our head office located in Vancouver, BC. - **The Opportunity**:_ We are...


  • Vancouver, Canada FAST + EPP Full time

    **Fast + Epp** is an internationally recognized structural engineering firm with a team that prioritizes creativity and simplicity. We work with all materials but are well known for our mass timber and timber-hybrid projects. We strive to advance structural design and propel architectural imagination, on every scale project from single-family homes to large...


  • Vancouver, Canada Smythe LLP Full time

    **HR & Payroll Administrator (Full-time, permanent)** Smythe LLP (Smythe) is looking for an experienced, team-orientated HR & Payroll Administrator to join their People & Culture team. As an HR & Payroll Administrator, you will be responsible for managing and processing employee payroll and benefits, as well as providing support for day-to-day operations of...


  • Vancouver, Canada Smythe Full time

    **HR & Payroll Administrator (Full-time, permanent)** Smythe LLP (Smythe) is looking for an experienced, team-orientated HR & Payroll Administrator to join their People & Culture team. As an HR & Payroll Administrator, you will be responsible for managing and processing employee payroll and benefits, as well as providing support for day-to-day operations of...


  • Vancouver, Canada Smythe LLP Full time

    **HR & Payroll Administrator (Full-time, permanent)** **Pay range: $60,000 - $80,000** Smythe LLP (Smythe) is looking for an experienced, team-orientated HR & Payroll Administrator to join their People & Culture team. As an HR & Payroll Administrator, you will be responsible for managing and processing employee payroll and benefits, as well as providing...


  • Vancouver, Canada Smythe Full time

    **Pay range: $60,000 - $68,000** Smythe LLP (Smythe) is looking for an experienced, team-orientated HR & Payroll Administrator to join their People & Culture team. As an HR & Payroll Administrator, you will be responsible for managing and processing employee payroll and benefits, as well as providing support for day-to-day operations of the People & Culture...


  • Vancouver, Canada Cespira Full time

    Overview Position responsibilities Payroll & Benefits - Manage and process payroll for ~150 (salaried) employees ensuring accurate and timely payroll processing across all jurisdictions of Canada (Predominantly BC) using Dayforce - Manage relationships with external payroll vendors for international payroll, such as Italy, China payroll processing. - Oversee...


  • Vancouver, Canada This Is Blueprint Full time

    We are hospitality and entertainment. Operating live events, multi-day music festivals, premiere nightclubs, neighbourhood full-service pubs, and specialty liquor stores, we serve a diverse audience. Our team is searching for an emerging HR practitioner who supports our growing businesses with care, compassion and a great attention to detail. We're a casual...


  • Vancouver, Canada Centre Electric Ltd Full time

    Payroll/HR Administrator Centre Electric Ltd. is an electrical and technology contractor with over 20 years of presence in the industry. We are looking for an energetic and motivated person to join our team as Payroll/HR Administrator. This is **a permanent fulltime in office** position. Reporting to the Finance Manager and General Manager, you will be...


  • Vancouver, Canada Fraser Academy Full time

    **About Fraser Academy**: Fraser Academy (FA) is an independent school in Kitsilano, Vancouver, BC serving students in Gr. 1-12 with dyslexia and language-based learning differences through day and outreach programs. We serve a gap in the system where approximately 20% of the student population is under-served by mainstream education. The ripple impact of...


  • Vancouver, Canada Fraser Academy Full time

    **About Fraser Academy**: Fraser Academy (FA) is an independent school in Kitsilano, Vancouver, BC serving students in Gr. 1-12 with dyslexia and language-based learning differences through day and outreach programs. We serve a gap in the system where approximately 20% of the student population is under-served by mainstream education. The ripple impact of...

  • HR, Payroll

    5 months ago


    Vancouver, Canada Greater Vancouver Community Services Society Full time

    HR, Payroll & Benefits Administrator Greater Vancouver Community Services Society is a multi-service non-profit organization supporting the independence and well-being of the elderly, people with disabilities, and others who require support to retain or regain health and autonomy. Since 1972, our mission at GVCSS has been to provide compassionate, effective...

  • HR Assistant

    5 months ago


    Vancouver, Canada Musqueam Capital Corporation Full time

    **Company description** Musqueam Capital Corporation (MCC) is the economic development arm of the Musqueam Indian Band (MIB) and is responsible for the development of Musqueam’s lands, acts as an asset manager for Musqueam’s real estate holdings, and facilitates partnerships for numerous business opportunities. MCC’s mission is to contribute to...

  • HR Assistant/admin

    4 weeks ago


    Vancouver, Canada CICCC - Cornerstone International Community College of Canada- Full time

    **Job Category**:Employee **Job Profile**:Non - Academic **Job Title**:HR Assistant/Admin **Job Type**: Full - Time **No. of hours per week**:37.5 **Work Location**:Harbour Centre - 555 W Hastings St, Vancouver, BC V6B 4N6 **Working Model**: Hybrid **Number of openings**: 02 **Position Start date**:October 15, 2024 **Position End date**: One year...

  • HR Assistant

    1 month ago


    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - HR Admin Clerk 4 (Gr7) Job Title HR Assistant Department Staff Human Resources | Faculty Affairs | Faculty of Medicine Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date October 15, 2024 Note: Applications will be accepted until 11:59 PM on the Posting End...

  • HR & Finance Assistant

    2 months ago


    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Financial Proc. Spec 3 (Gr4) Job Title HR & Finance Assistant Department Finance | Faculty of Land and Food Systems Compensation Range $4,281.00 - $4,386.00 CAD Monthly Posting End Date September 12, 2024 Note: Applications will be accepted until 11:59 PM on the Posting End...

  • HR Advisor

    3 weeks ago


    Vancouver, Canada DealerPILOT HR Inc. Full time

    Are you looking for your next HR Challenge? Do you thrive on being part of growth and change? Then this may be the position for you! DealerPILOT HR Automation is hiring an HR Advisor to support our growing needs. This position will be responsible for providing advisory services to the Automotive Industry, supporting the Advisory team on strategic and...


  • Vancouver, Canada ZL Chemicals LTD Full time

    The HR & Administrative Assistant will support all HR functions including recruitment, C&B, training, employee relationship & engagement, producing HR reports. Meanwhile this role will take charge of office administrative duties including office supplies purchasing, business travel arrangements etc. **Responsibilities**: **Office Administration** -...