Administrative Assistant

3 weeks ago

Ottawa, Canada Ministry of Labour, Training and Skills Development Full time

Bring your strong administrative, financial, and organizational skills to the Ministry of Labour, Immigration, Training and Skills Development, Eastern Region, where we are committed to the advancement of safe, fair, and healthy relationships in the workplace and the broader community.

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the **OPS Anti-Racism Policy** and the **OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's **Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: In this role you will:

- Prepare budget estimates and monthly budget reports, monitor in-year expenditures, provide input to update the financial system, provide purchasing and procurement services, and provide advice on most efficient use of financial and material resources
- Coordinate various activities and Freedom of Information (FOI) requests for the office
- Provide human resources support
- Provide a range of administrative support services for the unit

**How do I qualify?**:
**Mandatory**: You must possess oral French language skills at the advanced level. Your proficiency level will be confirmed before hire.

**Financial Knowledge and Skills**:

- You have knowledge of budget and accounting procedures, practices and financial information systems.
- You have proven ability to prepare unit budget estimates, identify expenditure problems, monitor in-year expenditures, reconcile expenditure reports and prepare regular budget reports.

**Communication and Interpersonal Skills**:

- You have oral and written communication skills to respond to inquiries, prepare correspondence and reports.
- You have client service and relationship management skills to work with a variety of clients.
- You have the ability to liaise with senior staff and management to coordinate activities.
- You have consultation skills to discuss expenditure issues and problems with management and staff.
- You have the ability to present options to decision-makers.

**Organizational and Planning Skills**:

- You have the ability to coordinate, implement, prioritize work and meet deadlines.

**Analytical and Problem-Solving Skills**:

- You are able to independently resolve a variety of administrative issues and recommend solutions.
- You have the ability to identify and prioritize issues for the attention of management or staff, addressing a number of issues concurrently.
- You have the ability to detect and resolve expenditure issues, monitor/assess in-year expenditures, compile/analyze data to justify budget estimates and expenditures to prepare financial reports.

**Administration and Computer Skills**:

- You have knowledge of administrative systems, policies procedures, practices and processes (e.g. accommodation, file retention, records management, correspondence tracking system).
- You have the ability to prepare correspondence, reports and other information products.
- You have the ability to operate/maintain common office equipment.

**Additional Information**:
**Address**:

- 1 Bilingual English/French Temporary, duration up to 14 months, 347 Preston St, Ottawa, East Region

**Compensation Group**:

- Association of Management, Administrative and Professional Crown Employees of Ontario- Understanding the job ad - definitions
- **Schedule**:

- 6**Category**:

- Administrative and Support Services**Posted on**:

- Thursday, March 14, 2024**Note**:

- This ad is also available in French.
- C-LB-212271/24

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