Executive Assistant

2 weeks ago


Winnipeg, Canada Reh-Fit Centre Full time

_**The Reh-Fit Centre is a not-for-profit organization with a mission to enhance the health and well-being of its members and the community by providing innovative health and fitness services through assessment, education, and exercise in a supportive environment.**_

**EXECUTIVE ASSISTANT**
- Reporting to the CEO, this dynamic and challenging full-time position provides administrative support to the CEO, and the Boards of the Reh-Fit Centre and Foundation. The Executive Assistant (EA) works in a confidential, self-directed and independent manner, exercising appropriate judgement, diplomacy and discretion. The EA represents the vision of the Centre by demonstrating a strong customer service philosophy, a professional image, and a commitment to helping people live a healthier life._

**Key responsibilities include**:

- Coordinate and maintain activities and functions of the CEO’s office.
- Provide administrative and communication support to the CEO, and as required to the leadership team, that includes communicating with internal and external contacts and resources.
- Coordinate, prepare and serve as Recording Secretary at all Board meetings as well as committee meetings as required.
- Preparation, maintenance and security of all Board/committee minutes.
- Provide overall office and record administration that includes Centre records and documentation.
- Assisting and/or coordinating Centre and Foundation initiatives.
- Minimum five years of advanced administrative support experience with Board governance and for a senior administrator or CEO - preferably in not-for-profit sector.
- College diploma or certificate in office administration/management, or an equivalent combination of direct experience in an executive support role and relevant education.
- Demonstrated ability to plan, initiate, coordinate and monitor multiple activities, timelines and requirements of the CEO, Boards and leadership team.
- A high degree of organization, planning, sound judgement, discretion, and confidentiality capabilities.
- Strong relationship building and communication skills and ability to develop and manage relationships with staff, volunteers, stakeholders, sponsors, donors, and suppliers.
- Exceptional verbal and written communication skills with demonstrated ability to compose, proof, and edit correspondence on behalf of the CEO and management team.
- A high level of proficiency with Microsoft Office Suite, and Office 365, with minimum typing speed of 60 wpm; experience with OnBoard software a definite asset.
- Ability to adapt to changing demands, independently manage time, and consistently meet deadlines.
- Flexibility to work early evenings and mornings for scheduled board and committee meetings.

**How to apply**:Submit your resume, cover letter & salary expectations by July 10, 2023.

**Salary**: $50,000.00-$65,000.00 per year

Schedule:

- 8 hour shift

COVID-19 considerations:
Ability to commute/relocate:

- Winnipeg, MB: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 2023-07-10


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