Program Manager

6 months ago

Edmonton, Canada The Firelight Group Full time

**Position title**:Environmental Assessment (EA)/Regulatory Program Manager

**Position type**:Full-time, Permanent

**Location**:Vancouver, BC, Victoria, BC, or Edmonton, AB preferred but not required

**Reports to**:Business Lead

**Supervised by**:Business Lead

**Salary range**:Competitive, commensurate with experience

**Application Deadline**:Position will remain open until filled

**Position start date**:ASAP

**Background**:
The EA/Regulatory Program Manager will assist the EA/Regulatory Team Leads in the development and management of a team of exceptional EA practitioners, consultants and project managers. The Program Manager will support business area planning, research and operational improvements, resource allocation, staff recruitment and development, and business development. Additionally, the Program Manager will support EA/Regulatory project managers across multiple projects and manage individual EA/Regulatory projects

.**Job Duties**:

- **Staff Management and EA/Regulatory Team Support**:_
- Strive to support a positive, dynamic, and engaged team of EA and regulatory process professionals.
- Build strong collaborative relationships with other EA/Regulatory Firelight employees.
- Coordinate daily allocation of project work to direct reports.
- Support Junior and Intermediate staff in their development at the organisation, including performance review and management.
- Work with the senior/intermediate EA/Regulatory staff and Firelight senior management to identify potential research and operational improvements.
- Support business development activities, initiatives, and programs, including innovative research methodologies and building client relationships.
- Draft project proposals, budgets, and scopes of work.
- Ensure that methods used to manage, store, and retrieve information in the EA/Regulatory team are consistently applied, accessible and effective.

**Project Management**
- Work alongside Firelight Project Managers on multiple projects to execute scope/budget/schedule to meet client's expectations and ensure quality standards on project deliverables.
- Facilitate project initiation and deliverable completion processes with project managers.
- Manage administrative tasks as required by project managers including scheduling meetings, coordinating travel arrangements.
- Oversee project management planning including project plan, budget, scheduling, scope, risks and communications across all stakeholders as directed by the project manager.
- Manage and monitor project forecast and budgeting.
- Ensure quality and timely receipt of all project deliverables.
- Coordinate project status reports, process invoices, update tracking reports, and maintain project documentation.
- Lead project governance meetings, capture minutes and communicate across all stakeholders.
- Develop tools and improve processes to increase efficiency.
- Manage issues and escalations to resolution.
- Develop and maintain strong business and personal relationships across teams and with clients.
- Support research and community engagement delivery activities by Firelight EA/regulatory project teams.

**Relationship building**:

- Assist with Firelight internal and external communications.
- Maintain and build ongoing relations with community partners.
- Support completion of deliverables for diverse clients.
- Work with staff to develop and deliver curriculum for training programs relating to EA/regulatory skills and tools for Indigenous communities.

**Travel**:

- Commit to travel regularly up to 6 days per month, not necessarily consecutively, sometimes in remote communities.

**Required Skills (applicants must provide evidence of these skills)**:

- MA or MSc in a relevant field with a focus on environmental assessment
- 5 years or more experience in Environmental Assessment and/or Project Management
- Project management training with a preference for associated certification
- Experience working with indigenous communities
- Familiarity working with Provincial, Federal, and Territorial environmental assessment/regulatory regimes
- Demonstrated ability to effectively manage and support direct reports
- Excellent writing, communication, organizational, computer and time management skills.
- Experience synthesizing and analyzing data using a variety of methods.
- Ability to work within a fast-paced environment that includes diverse interests, including Indigenous communities and their members.
- Strong attention to detail and highly proficient with information management systems and protocols.
- Familiarity with OCAP.
- Proven ability to communicate effectively with diverse audiences such as existing and potential clients, funders, directors, associates, and internal staff.
- Driver’s licence required.

**Rated Skills** (applicants will be comparatively assessed on these skills):

- Ability to conduct research with Indigenous communities.
- Knowledge and use of social science research methodologies.

**Firelight

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