Office Clerk
4 months ago
**About Us**:
At Microcolor, we pride ourselves on delivering high-quality products and services to our clients. We are looking for a detail-oriented and efficient Office Clerk to join our team. This role will be crucial in ensuring smooth operations within our office by managing invoicing, ordering raw materials, shipping finished products, and performing batch processing duties.
As an Office Clerk, you will be responsible for a variety of tasks including receiving invoices, creating invoices for clients, ordering raw materials, managing the shipping of finished products, and overseeing batch processing. You will work closely with different departments to support the overall workflow and ensure that operations run smoothly.
**Key Responsibilities**:
**Invoicing**:
- Order and receive invoices from suppliers and service providers.
- Create and issue invoices to clients accurately and in a timely manner.
- Maintain records of all invoices and manage any discrepancies.
**Procurement**:
- Order raw materials and office supplies as required.
- Coordinate with suppliers to ensure timely delivery of materials.
- Manage inventory levels and ensure adequate stock is available for production needs.
**Shipping**:
- Prepare finished materials for shipment to customers.
- Coordinate with shipping carriers to ensure timely and accurate deliveries.
- Maintain records of all shipments and track deliveries.
**Batch Processing**:
- Perform batch processing tasks to support production.
- Ensure that all batches are processed.
- Collaborate with production teams to prioritize and manage batch workflow.
**General Office Duties**:
- Assist with general administrative tasks as needed.
- Maintain accurate filing systems and documentation.
- Support other departments with clerical tasks as required.
**Qualifications**:
- Previous experience in an office clerical role, particularly in invoicing, procurement, or shipping.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with accounting and inventory management software.
- Ability to work independently and as part of a team.
**Job Types**: Full-time, Permanent
Pay: $22.00-$25.00 per hour
Expected hours: 40 per week
Work Location: In person
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