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Day Document Specialist

5 months ago

Toronto, Canada Davies Ward Phillips & Vineberg LLP Full time

About Davies

Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montreal, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad.

A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.

About the Position

Primary Responsibilities
- Create/edit and troubleshoot documents involving complicated formatting or styles
- Prepare PowerPoint presentations
- Assist lawyers/clients with closings or other time-sensitive matters, as required
- Act as primary contact for lawyers and/or staff requesting assistance from the Legal Support Services team
- Answer Document Support helpline, monitor inboxes for work and provide primary document support
- Produce high-quality work and maintain updated technical skills
- Provide overflow assistance for firm documents, including edits, copy typing, dicta transcribing, black lining and specialized printing
- Assist with all administrative and general office matters relating to booking of appointments, travel, boardrooms and maintenance of contact lists in the firm’s InterAction database
- Provide overflow support on special projects or situations, when required

**Qualifications**:

- Minimum of 5 years of experience in a legal administrative role
- High level of professionalism, the ability to take initiative, be proactive and use discretion
- MOS certification preferred
- Excellent client-service skills
- Ability to produce documents in a timely and accurate manner, in a fast-paced environment
- Excellent communication skills, both verbal and written
- Outstanding administrative, organizational and decision-making skills
- Data entry expertise, with strong attention to detail
- Outstanding troubleshooting and problem-solving skills
- Experience in a flexible, team-oriented environment

To Apply

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.