Purchasing Coordinator

7 months ago

Edmonton, Canada Mattamy Homes Full time

**Location**:
Calgary or Edmonton, Alberta - Hybrid (3 days/week in office)

**Company***:
Mattamy Homes Canada

**Department**:
Procurement

**Employment Type**:
Full-Time

**Reports to**:
Manager, Contracts & Purchasing

When it comes to forward-thinking homebuilding and thoughtfully planned communities, Canadians think of Mattamy Homes. And that success is centered on a foundation of great people, because our team is as solid as they come. At Mattamy, we are optimistic, hardworking and supportive. Together we learn and grow as we strive to create a positive impact in the homebuilding industry. Contributing to the Mattamy Way means being surrounded by caring people who encourage you to be exactly who you are. It means your opinion is invited and your contributions count. And it means a career filled with pride, knowing you’re part of an environmentally-conscious, action-oriented organization with big plans for the future. The opportunity to bring the future of living to homeowners based on what Canadians value is exciting - and we’re making it happen.

Learn more about what makes working at Mattamy special and our award-winning culture.

**What we offer**

As the Purchasing Coordinator you are responsible for providing administrative support and coordinating the documentation required to finalize agreements between the company and its subcontractors and suppliers. You are responsible for creating community and model set up in the ERP system as well as maintaining subcontract pricing and extras to support the Purchasing team in delivering
**The Best Homeowner Experience**.

**What you’ll do**
- Provides administrative support and coordinates the documentation and meetings required to finalize agreement between the company and its subcontractors and suppliers.
- Adheres to division-wide requirements for purchasing and production information required for entry into BuildPro and JD Edwards, and act as the key gatekeeper ensuring consistency, accuracy, and adherence.
- Enters data into JD Edwards system including community set-up, phase plans into community, and model set-up.
- Track contract expirations in JDE through the applicable processes; creates addendums to contract documents and uploads into JDE as required.
- Provide daily support to trades through fielding and redirecting inquiries within the Purchasing team and addressing inquiries with respect to Mattamy processes to assist trades, where appropriate.
- Enters data into JD Edwards system for subcontract pricing & extras. Downloading of subcontractor pricing from REMS and/or JD Edwards to Excel Tender Analysis and preparation of site/trade specific tender files.
- Aid in the resolution of invoice problems.
- Assist in the compilation of direct cost budgets for projects into the JDE system within strict deadlines.
- Create and maintain summary reports of trades as well as other summaries, lists, and report as directed and required.
- Provides administrative support to the Contracts Managers and Department VP.
- Sends out and follows up with “new supplier form” set-up.
- Facilitate the tender process for new models or onboarding of new trade partners. This includes compiling tender requests and tracking the request to submission.
- Assist with estimating material item quantities and entry of identified items into JDE.
- Additional tasks and projects are required to achieve department and company deliverables.

**What **y**ou **b**ring**
- A post-secondary diploma or degree in Administration, Estimating, Purchasing or Computer Applications would be considered an asset. Previous experience in an administrative role, with a heavy inclination towards working with numbers and spreadsheets.
- Advanced MS Office skills in Excel (particularly formulas & Macros), Word (i.e. mail merge) and Outlook, with above-average speed. JD Edwards system knowledge is a definite asset.
- Strong data entry keyboarding skills.
- Excellent written and oral communication skills, particularly in understanding/resolving problems.
- Detail-oriented with a high degree of accuracy in inputting and checking data.
- Strong work ethic with ability to work independently, be flexible, prioritize workloads, meet deadlines and work well under pressure.
- Extremely well-organized with strong analytical skills.
- Ability to build and maintain relationships internally and externally and thrive in a collaborative team environment.
- Open minded and a forward thinker with a desire to learn and take on new opportunities.

**Bonus points**
- Strong research skills with an aptitude towards math.
- Exposure to or understanding of architectural drawings.
- Experience with estimating material quantities

**Who we are**

Mattamy Homes is the largest privately owned homebuilder in North America, with 40-plus years of history across Canada and the United States. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In Canada, our communities stretch across

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