Communications Coordinator- Full Time

4 weeks ago

Hinton, Canada Town of Hinton Full time

**Communications Coordinator**

***

Reporting to the Director of Corporate Services, this position is primarily responsible for developing and writing content for the Town’s communications channels. The position responsibilities include development of communication plans, content, and production; public and media relations; coordination of website content and design; support for marketing and economic development initiatives, as well as engagement activities. This position works closely with municipal staff, Committees, regional authorities, media representatives, and residents of the Town.

**WORK RESPONSIBILITIES**

**Communications**
- Create and facilitate communication planning
- Provide departmental communications by developing and managing internal and external communications plans, materials, and messaging
- Create and provide communications training sessions on topics such as media relations, public engagement, communications methods, messaging, and templates
- Monitor and review website content, facilitate content updates, manage statistics, increase web performance, and make use of electronic tools to keep the site current and engaging
- Facilitates communications training sessions on topics such as media relations, public engagement, Council’s Strategic Plan, Corporate Vision Action Plan, and Community Sustainability Plan
- Provide website training and assist employees with website tasks as needed
- Process video/live streams from Council Meetings and post to the Town’s Youtube channel and prepare public Council Briefs
- Promote and facilitate use of the Intranet on the Town website, assisting in the development of Department updates, process or procedure reminders, and internal news items
- Maintain a database of templates, forms, and other graphic material to be used by all Departments
- Develop corporate communication products and utilize tools and events to engage the public
- Create, design, review, and edit divisional press releases, columns, e-newsletters, promotional materials, advertising, website content, surveys, and other communications to ensure consistent, accurate and effective communications with the public that meet organizational standards
- Establish and maintain positive relations with local and regional media, improve public relations and reputation management
- Coordinate local newspaper and radio advertising contracts and renewals
- Manage and organize the Town’s photo inventory
- Manage promotional item inventory
- Provide administrative support to the Director of Corporate Services on communication, tourism marketing and economic development activities, as well as website or social media, and other areas as needed

**Grant Writing**
- Proactively identify and provide ongoing research of available funding opportunities at the federal, provincial, and municipal levels, as well as through other organizations
- Work with all Departments to:

- Understand current and future capital and operational needs;
- Create, design, and implement grant tracking and management system
- Provide organization wide training with staff on grant tracking, watching, and reporting
- Gain adequate information for funding proposals and follow-up reporting requirements; and
- Manage and facilitate inter-departmental coordination when processing grant funding.
- Be familiar with existing and future budgets, projects, and capital plans of the Town to assist with matching and communicating potential usage of grant funds
- With the information provided by other Departments:

- Prepare and submit, in a timely manner, all reporting requirements for each grant received to ensure compliance with all applicable rules and regulations such as, but not limited to, financial reporting and statements including revenue and expense statements; GST returns and statements; monthly reports; advertising or promotional requirements; and sundry statistical reports as may be required internally and externally.
- Establish and maintain a resource database on available funding sources, both existing and emerging
- Advise and provide feedback related to Grant Program evaluation and auditing
- Under the direction of the Director of Corporate Services, develop, maintain, and follow Policy, Directives, and procedures for the financial administration of grants
- Manage, track, and improve the Town’s Community Grant and Civic Partnership Programs in accordance with established Policies and procedures

**Administrative**
- Review and prepare reports, Policies, Bylaws, and major documents to council to ensure clarity, completeness, and consistency in style and language
- Manages the report review process and supporting documents including receiving, recording, and preparing correspondence and reports
- Organize, create, and maintain records files
- Create and maintain databases
- May be assigned a role within the Emergency Coordination Centre (ECC) for Disaster Services

**QUALIFICATIONS**
- Post Secondary Diploma or De

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