Accounting & Payroll Administrator

5 months ago

Hanover, Canada Electrical Contacts Ltd Full time

**Reports To**:Reports directly to the Senior Accountant, and will also interact with the President and members of the Leadership Team along with other persons that are in supervisory roles.

**Accounting**:
Ensuring accurate and timely processing of entries through the Accounting system, assist the Plant Accountant in the preparation of reports, and to respond to requests for information from other departments and external auditors.

**Payroll**:
Quarterly reporting for covenants

Ensure that all systems for payroll are maintained, liaison with the payroll software companies/team ECL for any errors and create solutions that maintain the payroll department to ensure payroll accuracy.

Ensure the review and timely processing of payroll for ECL, at times external with USA payroll software.

Ensure memos/work instructions are created for any changes in payroll processes and/or policies with HR Manager.

**Responsibilities and Duties**

**Accounting**:

- Banking_ - processing of various banking transactions, such as but not limited to bank service fees, maintain electronic payment templates.

Bank deposits.

Trouble shoot any bank errors, customer interactions regarding banking.

Investigate with Bank representative any unusual transactions.

Perform any corrections with banking entries (reversals, corrections etc..) as required.

General Ledger - Monthly Entries, Account Reconciliations. Period end processes.

Cost Accounting (to assist with the management of the business)
- Assist the Plant Accountant in the gathering of data and the processing of information/reports pertaining to Cost Accounting and other senior level accounting functions.

Review items that are in conjunction with Inventory, Engineering departments that pertain to errors in the accounting software, i.e., part setup, auditing and creating of reports (BAQ’s) to identify and assist in the resolution of accounting errors/items in discrepancy.

Work with all department heads in the management of the silver stewardship, including but not limited to reporting, analyzing, problem solving.

Accounts Receivable - receiving and processing customer payments, collection of outstanding invoices, receivables reporting

Customer correspondence.

Work closely with customers on any statement reconciliation issues, identify errors with invoicing and resolve by liaison with CSR’s and/or CSR manager to correct in both the customer accounts and the GL level any items that are affected.

Ensuring that customer accounts are setup correctly on the GL level in the accounting software and that CSR’s submit for all necessary credit evaluation and information in the account to provide a stable collection effort should it become necessary to collect on the account.

Accounts Payable - processing approved supplier invoices and company credit card bills into the Accounting system, processing payments to suppliers, maintaining supplier information, responding to supplier enquiries, payables reporting, ensuring all invoices match to PO receiving information prior to invoice entry, return invoices and receiving to materials management whenever there is a discrepancy, setting up of new vendors and maintaining existing vendors within the accounting and banking systems.
- Other_ - Other functions and duties as may reasonably be assigned by the Plant Accountant.

**Payroll**:
Payroll - Process bi-weekly payroll, maintain and keep up to date the data within the various programs used for processing payroll (Enterprise, Nethris, and Epicor).

Improve systems as necessary with improvement of processes, ensuring accuracy by auditing processes, working with solutions focused areas.

Review year end and process, working closely with HR to ensure all reporting and compliance is being performed.

Review any setup errors and ensure a resolution is performed in a timely fashion.

Review all employee concerns and address with factual payroll data after analysis.

Review, react and respond to any requests from CRA, Service Canada and/or any other agency that requires the Payroll Administrator to provide information that is government regulated.

**Audits**:
Liaison any required members of ECL for any audits to be complaint with requests.

Ability to set out goals to ensure audits are completed in a timely manner.

Be the main contact for many of the auditors’ requests working closely with the Plant Accountant and other departments heads as required to fulfill the process of providing information.
- **Qualifications**_
- Education - Community College Diploma._
- Experience -5 years in an accounting role preferred, preferably in manufacturing_
- Payroll 2-5 years._
- Specific skills - Computer proficiency in Accounting Programs, MS Excel, Word, and Outlook._
- General skills - Ability to problem solve and work with tight deadlines, with a project management focus. Learn in a fast-paced environment - with attention to improving the learning structure as it evolves in the company._

**J

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