Admin Assistant/receptionist
2 weeks ago
JOB DESCRIPTION - Administrative Assistant
(Replacing 1-year Maternity Leave)
We are looking for a warm and enthusiastic person, who would support the Association’s Director and staff, by efficiently carrying out administrative tasks of the Centre. The work week is Monday to Friday 10 am to 6 pm. Remuneration will be based on experience, with a base salary of $17.00 per hour. This is a temporary position to replace a maternity leave.
- Administrative experience: 2 years (minimum)
- Possess a strong work ethic and professionalism
- Ability to work collaboratively with colleagues as well as independently
- Excellent organizational and time management skills
- Soft skills:
- Setting a welcoming, positive tone in the workplace
- Ability to be discreet in dealing with sensitive information.
- Proficient in the use of Office 365 (Word, PowerPoint, Excel), Zoom, Gmail and G-Suite
- Bilingual (French & English) written and verbally.
**Administrative responsibilities include**:
Communication & Scheduling
- Liaising with the Director and staff to maintain Centre operations.
- Booking meetings at the discretion of the Director
- Attending minor partner meetings, taking notes, and updating the Director
Correspondence
- Contacting the Association’s media manager with updated content for Facebook, Instagram, Google Profile, and webpages
- Maintaining a calendar of program activities
Filing
- Maintaining digital and paper filing
- Proactively updating the administrative system as needed, to maintain efficiency
Payroll
- On a biweekly basis, organize and send staff hours to the director for payroll processing
Miscellaneous
- Depending upon interest and ability, other tasks can/may be negotiated at the discretion of the Association’s Director
DESCRIPTION DU POSTE - Assistant(e) administratif(ve)
(Remplacement d'un congé de maternité d'un an)
Nous recherchons une personne chaleureuse et enthousiaste, qui soutiendra la directrice et le personnel de l'association en effectuant efficacement les tâches administratives du centre. La semaine de travail s'étend du lundi au vendredi, de 10 heures à 18 heures. La rémunération sera basée sur l'expérience, avec un salaire de base de 17,00 $/ l'heure.
Il s'agit d'un poste temporaire pour remplacer un congé de maternité.
- Experience: Administration 2 ans (minimum)
- Posséder une bonne éthique de travail et faire preuve de professionnalisme
- Capacité à travailler en collaboration avec des collègues et dans une manière indépendante
- Excellentes compétences en matière d'organisation et de gestion du temps
- Compétences non techniques:
- Créer un climat accueillant et positif au lieu de travail
- Capacité à faire preuve de discrétion dans le traitement d'informations sensibles
- Maîtrise de l'utilisation d'Office 365 (Word, PowerPoint, Excel), Zoom,Gmail et G-Suite
- Bilingue (français et anglais) à l'écrit et à l'oral
**Les responsabilités administratives comprennent**:
Communication et planification
- Assurer la liaison avec la directrice et le personnel pour maintenir les opérations du Centre.
- Organiser des réunions à la discrétion du directrice.
- Assister aux réunions des partenaires, prendre des notes et informer la directrice
Correspondence
- Répondre aux téléphones, gérer les boîtes vocales et renvoyer les messages dans un délai raisonnable
- Préparer et envoyer des lettres et/ou des courriels selon les besoins
- Contacter le responsable des médias de l'association avec du contenu mis à jour pour Facebook, Instagram, Google Profile et les sites web
- Tenir à jour un calendrier des activités du programme
Classement
- Tenir à jour le classement numérique et papier
- Mise à jour proactive du système administratif si nécessaire, afin de maintenir l'efficacité
La paie
- Sur une base bi-hebdomadaire, organiser et envoyer les heures du personnel pour le traitement de la paie.
Divers
- En fonction de l'intérêt et des capacités, d'autres tâches peuvent/peuvent être négociées à la discrétion au directeur de l'association.
**Job Type**: Fixed term contract
Contract length: 12 months
**Salary**: $17.00 per hour
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 2023-05-21
Expected start date: 2023-05-29
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