Canada - Payroll Specialist

7 months ago

Westmount, Canada Vensure Employer Services Full time

**Position Summary**
The
**Payroll Specialist **position help support our growing client base. This position will be responsible for all payroll-related processing activities.

**Essential Duties and Responsibilities**
- Responsible for processing our growing client base's payroll using applicable laws, regulations and company policies.
- Payroll Specialists should have knowledge of time clock systems, voluntary payroll deductions, federal/state/local taxation, and quality assurance
- This position requires you to pull a new hire import and time-sheet imports
- Resolve client issues or discrepancies with payroll data & problem resolution for clients/employees.
- Ensure accurate and timely payroll processing and employee payments
- Review and calculate pay for status changes, new hires, transfers and promotions
- Calculate terminated employee final pay following the appropriate state laws and regulations
- Resolve issues or discrepancies with payroll data
- Troubleshoot and problem-solve employee payroll and HRIS issues or concerns
- Make necessary entries or uploads to payroll data, which includes adjustments, incentives, additional hours, etc. after appropriate approvals and documentation is received
- Prepare off-cycle payrolls and manual checks as needed
- Respond to all HRIS and payroll questions and inquiries
- Respond to all VOEs
- Enter new hire information into HRIS
- Provide technical expertise and counsel to employees regarding various HRIS functions and processes
- Manage, maintain and update Human Resource Information System (HRIS) and specific modules
- Manage employee files (active and inactive), I-9s, etc
- Assist with setup of new payroll and/or companies
- Generate reports as requested and for compliance and audits
- Perform other duties and projects as assigned.

**Knowledge, Skills, and Abilities**
- Ability to efficiently organize work activities to meet daily and weekly deadlines.
- Ability to multi-task with a strong attention to detail.
- Good communication skills and ability to work effectively in a team environment
- Intermediate to strong skills in MS Office, including Excel and Outlook
- Must use logic and reasoning to make immediate decisions under pressure or tight deadlines.
- Proven ability to make proper judgment calls when presented by a situation/problem
- Work with other departments to find other resolutions

**Education & Experience**
- High school Diploma or equivalent
- 1-2 years experience
- Experience with PRISM and/or HR Pyramid preferred but not required
- PEO experience preferred but not required

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