Admissions Coordinator

7 months ago

Hamilton, Canada McMaster University Full time

**Schedule**

Monday to Friday

8:30am to 4:30pm

Hybrid Working Arrangement

**Education**

2-year Community College diploma

**Career Level**

Requires 3 years of relevant experience

**Job Description Number**

JD0766

Ranked as one of the world’s Top 100 universities, **McMaster University** is devoted to the cultivation of human potential, realized through our innovative educational programs, cutting-edge research, and the diverse students, faculty, staff and alumni who make up the McMaster family. Dedicated to creating a _Brighter World_, we recognize that our people are our most valuable resource**. **Those who join McMaster** **will find a community of talented individuals who are inspired by the university's commitment to embodying the values of integrity, quality, inclusiveness and teamwork. It is through these talented individuals, their creativity and drive for results that McMaster University has earned its reputation as being Canada's most innovative university.

The Faculty of Health Sciences (FHS), the largest Faculty within McMaster, has an unwavering commitment to collaboration, strategic partnerships, accountability, innovation, excellence, integrity and optimism. Our pioneering approaches to education and our reputation for world-class research has consistently placed McMaster among the top 50 universities in the world for health and medicine. The Faculty enjoys close relationships with its academic hospital partners, as well as strong collaborations with researchers in Canada and around the world.

**About the School of Nursing**:
One of three professional schools within McMaster’s Faculty of Health Sciences, the School of Nursing offers undergraduate and graduate programs. For 75 years, McMaster’s School of Nursing has delivered nursing education programs that have produced generations of professional nurses who are critical thinkers and contribute to nursing practice, research, education, policy, and administration.

McMaster’s School of Nursing offers students three streams of study, 1) a four-year Basic stream at McMaster University and Mohawk College, 2) a 20-month Accelerated stream at McMaster University, 3) a 3-year Post-RPN stream at Mohawk College. We use a centralized consortium admissions model and are seeking individuals with experience in admissions for an **Admissions Coordinator** role, as an essential part of the School of Nursing Admissions Team, this role will be responsible for the responsibilities outlined below.

**Job Summary**:
**Purpose and Key Functions**:

- Research, review, and analyze admissions criteria from national and international institutions.
- Recommend changes to program admission policies and procedures that will assist the program to effectively and efficiently complete the admissions process
- Attend and participate in a variety of recruitment events internal and external to the University.
- Provide information, answer questions, and discuss academic interests with applicants.
- Provide advice to applicants regarding their suitability related to program selection.
- Develop and deliver general information sessions and recruitment presentations at various events and fairs.
- Plan and coordinate large scale admissions applicant correspondence and the review and assessment of applicant files.
- Ensure appropriate data is provided to departments to issue online offer and refusal letters to applicants, including conditions of admission.
- Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
- Use a dictaphone to transcribe a variety of documents and reports including minutes.
- Exchange information with internal and external admissions staff to discuss and share information on various procedures, policies, and issues that are being addressed at other institutions.
- Utilize and modify existing database queries to determine if files are complete and ready for review.
- Update, verify, process, and input new student and applicant information.
- Serve as an effective liaison between departments, educational institutions, alumni, and external contacts.
- Update and maintain content on the department website.
- Calculate applicant admission averages and final averages on foreign transcripts for scholarship and admission purposes.
- Set up and maintain filing systems both electronic and hard copy.
- Provide information and clarification regarding admission rules and regulations.
- Remain current with changes to admission requirements and program prerequisites.
- Monitor supplies inventory.

**Qualifications**
- 2-year Community College diploma in Office Administration or related field of study.
- Requires 3 years of relevant experience.

**Assets**
- Admissions administrative experience
- Experience working with multiple stakeholders and/or educational organizations
- Experience with Mosaic, specifically SLATE
- Admissions experience within Health Professional program

**Additional Information**
- Extensive

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