Coordinator, Student Affairs

2 weeks ago

Vancouver, Canada UBC Full time

Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Student Management, Level A
Job Title
Coordinator, Student Affairs
Department
Academic Services | Peter A. Allard School of Law
Compensation Range
$5,365.42 - $7,709.92 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
November 15, 2024
**Note**: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Sept 30, 2025
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
JOB SUMMARY
The Coordinator, Student Affairs, provides a variety of managerial services related to the operations of the J.D. program in the Peter A. Allard School of Law. This role performs responsibilities relate to all areas of academic services, including course scheduling, registration, examinations, grades, the provision of advice to J.D. students, and research projects, while the Director, Academic Services, the Assistant Dean, Students, the Manager, Student Affairs, and two Coordinators are involved in the Workday Student implementation.
ORGANIZATIONAL STATUS
Reporting to the Director, Academic Services, and the Assistant Dean, Students, the incumbent must work independently, under general guidelines and direction, and with a high degree of autonomy to carry out the responsibilities of the position. Takes direction from the Manager, Student Affairs, and the Coordinators, Student Academic Services. Works with other Student Services staff to support work as a team. The incumbent will interact primarily with Allard Law, but is also required to interact with other UBC offices, including Enrolment Services and the Centre for Accessibility. The incumbent also liaises with the Law Society of British Columbia.
WORK PERFORMED
Provides advice to J.D. students on registration issues and other policies and procedures of Allard Law.
Responsible for confirming a student's academic standing for a variety of purposes, including attesting to the Law Society of B.C. and other law societies that a student has completed academic requirements and is qualified to be admitted to the Law Society.
Assists Director, Academic Services, and Coordinators, Academic Services, in managing Law course scheduling.
Assists Director, Academic Services, and Coordinators, Academic Services, in managing Law course registration.
Works with the Director, Academic Services, and Coordinators, Academic Services, in managing all final and deferred examinations, including maintaining a confidential examination archive.
Works with Senior Director, Academic Services, and Coordinators, Academic Services, in managing Allard Law exams.
Works with Director, Academic Services, and Coordinators, Academic Services, to manage Law the Allard Law Grades Database, including the analysis and enforcement of Allard Law grading and class marks average distribution rules.
Working with the Manager, Student Affairs, ensures all administrative aspects of the Allard Law experiential learning programs, moots and externships including travel are completed in a timely manner.
Compiles, maintains and analyses complete statistical data on grades, class averages, and other academic issues for the Associate Dean, Academic Affairs, Assistant Dean, Students, and Director, Academic Services, to ensure consistency with Allard Law academic objectives.
Conducts research and prepare briefs, data and reports related to experiential learning, academic advising and student development initiatives, and assesses effectiveness of programming, and makes and implements recommendations for change.
Develops and implements strategies to enhance the JD student experience by conducting research, recommending, developing and implementing new projects, programs events and workshops.
Reviews Student Affairs communications strategy and makes suggestions for change, including developing engaging content for the weekly newsletter and social media
Assumes responsibility for special projects assigned by Dean, Associate Deans, Assistant Deans and Directors.
Performs other tasks as required, to support the student experience and the operations of Student Affairs.
Provides support to the Director, Academ

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