Receptionist

7 months ago


Toronto, Canada Zeifmans Full time

**Receptionist**

**About Us**
- Zeifmans is a tax, accounting and consulting firm that understands clients’ needs and the full range of solutions available. We work within the rules to make the rules work for our clients. We give straightforward, intelligent advice that consistently adds to our clients’ bottom lines.

**About the Position**
- Reporting to the Office Manager, the Receptionist is our Client’s first impression of the company when arriving at our office. You will be responsible for greeting, welcoming, directing our visitors and employees efficiently and professionally, while also supporting the firm’s Client practice management and administrative functions.

**Summary of Responsibilities**
- Greet and ensure visitors are guided to pre-booked boardrooms and notify staff of their arrival. Offer and provide beverages to visitors while they wait for a Partner or staff member.
- Receive, resolve or forward client and staff feedback to appropriate parties.
- Ensure the main reception, meeting rooms and guest lounge areas are kept clean and tidy at all times. Observe and notify office management of any maintenance or repairs required.
- Manage in/outbound faxes, by timely forwarding of all communications to appropriate parties.
- Handle all incoming/outgoing couriers, storage boxes and mail while ensuring company policies and procedures are followed with special attention to time-sensitive and confidential packages, including copying and distribution. Track all storage box transfers, courier costs by department and ensure shipping supply stock is adequately maintained.
- Assist with meeting scheduling, including booking of boardrooms, arranging lunch or beverage services if required, while maintaining a clean and tidy environment.
- Support daily lunch order coordination by placing daily orders and food delivery services.
- Attend reception during regular office hours of Monday to Thursday, from 8:30am to 5:30pm, and Fridays from 8:30am to 3:00pm and during extended tax season hours, generally in March and April, on Monday to Thursday, from 8:30am to 8:00pm, Fridays from 8:30am to 3:00pm and Sundays from 10:00am to 4:00pm.
- Maintain daily contact and building attendance listings.
- Support the administration of Client Practice Management files, including accurate data entry and maintenance of Client billing and details, including scanning and uploading documents to ensure electronic files are current and accurate.
- Organize and maintain client paper files, whether located in-office or off-site.
- Assist with other administrative or facilities duties, as required.

**Summary of Experience**
- 1+ years of experience as a receptionist, preferably in a dynamic corporate environment.
- 1+ years of professional office administration experience.
- Experience using a multi-line switchboard, an asset.

**Requirements**:

- College or post-secondary degree, a Certificate or Diploma in Office Administration, an asset.
- Excellent interpersonal, oral and written communication skills.
- Ability to prioritize and handle multiple requests at once with strong organizational skills.
- Team player, with willingness to support the administrative team, as required.
- Proficient use and understanding of Microsoft Office

**Great Ideas. Positive Impact. That’s Zeifmans.**

**Zeifmans Offers You**:

- Mentorship - our teams operate with an “open door” policy
- Collaborative environment - everyone has a say in our success
- Full benefits and insurance for you and your immediate family members, paid by the firm
- Short Fridays all year long (3 pm office closure)
- Mental health resources and on-going mental health support
- Providing you with opportunities to give back and support your community

**Why Zeifmans?**

At Zeifmans, you are just not just a number, you are an integral member of our growing Zeifmans team. We are a home to number-crunchers, big thinkers, day dreamers and scholars - because delivering big ideas for such a breadth of clients takes all kinds of wonderful minds.

**Your well-being matters - professionally and personally**: At Zeifmans, we take care of each other. That means great health benefits, a focus on work-life balance. Our employees don’t just survive, they thrive.

**A focus on giving back**: Community involvement is one of our most important values. We encourage employees to give back and participate in a variety of company-sponsored fundraising campaigns that run year-round. If a cause matters to you, it matters to us too, which is why we recently launched a campaign that highlights charities chosen by Zeifmans’ employees.

**_
The Zeifmans Commitment to Diversity and Inclusion_**


  • Receptionist

    7 months ago


    Toronto, Canada Essential HR Full time

    Unleash Your Potential: Join a Legacy of Financial Empowerment with Crawford, Smith, and Swallow Inc. For over 75 years, Crawford, Smith, and Swallow Inc. has been empowering individuals in the Niagara Peninsula to take control of their financial futures through expert tax, bankruptcy, and proposal services. Be part of our team of licensed professionals,...


  • Toronto, Canada Adecco Canada Full time

    Receptionist job openings in Toronto, ON Adecco Professional currently hiring for a wide array of qualified individuals who are seeking Receptionists job openings in Toronto, ON. These temporary/interim Receptionist openings are amazing opportunities for individuals who are seeking opportunities to further develop their skills and gain hands on experience....

  • Receptionist

    4 months ago


    Toronto, Canada Novado Skin Care Full time

    Overview We are seeking a professional and organized Receptionist to join our team. As the first point of contact for our office, the Receptionist plays a crucial role in providing excellent customer service and administrative support. Duties - Greet and welcome visitors in a friendly and professional manner - Answer and direct phone calls promptly -...

  • Receptionist

    6 months ago


    Toronto, Canada Grand Touring Automobiles Full time

    Grand Touring Automobiles is seeking to hire a part-time receptionist. We have recently moved into a brand new state-of-the-art facility and showcase the most exclusive brands in the automotive industry. As the Receptionist, you will greet all visitors and answer incoming phone calls maintaining a high level of professionalism. Your secondary...

  • Receptionist

    6 months ago


    Toronto, Canada Downtown AutoGroup Full time

    **Receptionist/Administrative Assistant - Elevate Your Career at Downtown AutoGroup!** Do you thrive in a customer-focused environment? Are you passionate about delivering exceptional guest experiences? Downtown AutoGroup is seeking a committed Receptionist/Administrative Assistant to join our dynamic team at one of our fast-paced dealerships. **Our...

  • Receptionist

    7 months ago


    Toronto, Canada Acara Solutions Full time

    **Acara Solutions looking for a receptionist for our client located in Downtown Toronto.** This is a long-term position with a starting salary of $50-55k+ excellent benefits and pension. **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as...

  • Receptionist

    6 months ago


    Toronto, Canada Acara Solutions Full time

    **We are looking for a receptionist for our client located in Downtown Toronto.** **This is a long-term position with a starting salary of $50-55k+ excellent benefits and pension.** **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. -...

  • Receptionist

    2 months ago


    Toronto, Canada Voxig Full time

    As the Receptionist, you will be responsible for greeting visitors, managing phone calls, and handling various administrative tasks. This role requires strong communication skills and the ability to multitask efficiently. You will also be responsible for maintaining a clean and organized reception area, as well as assisting with scheduling and office...

  • Receptionist

    6 months ago


    Toronto, Canada Horizon Distribution impex inc Full time

    **About us** We are professional and agile. Our work environment includes: - Modern office setting Job Description: Receptionist **Duties**: - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls to the appropriate person or department - Provide general administrative and clerical support, including filing,...

  • Receptionist

    6 months ago


    Toronto, Canada RegenesisMD Full time

    **Job Summary**: We are currently looking for a Receptionist to play a crucial role in maintaining the smooth operation of our clinic. This is a position that offers the opportunity for growth within our clinic. The receptionist is expected to be a high-level professional, preferably with experience in the aesthetic industry. **Your responsibilities** -...

  • Dental Receptionist

    6 months ago


    Toronto, Canada Bloor West Village Dental Care Full time

    Bloor West Village Dental Care has been providing dental care for patients since the early 90s at the same location on B-2373 Bloor Street West. We are seeking a full-time enthusiastic, dynamic, and talented dental receptionist to join our team led by Dr. Ileana Matiu. The tentative weekly schedule is Monday, Tuesday, and Friday 7:45 AM - 4:30 PM;...

  • Corporate Receptionist

    3 months ago


    Toronto, Canada Quantum Management Services Ltd. Full time

    Position: Corporate Receptionist Location: Downtown Toronto (On-Site)Salary: $50,000Job Type: Permanent Our client, a professional services firm in downtown Toronto, is seeking a Corporate Receptionist to join their team permanently. As the first point of contact, you will be responsible for delivering excellent customer service and ensuring smooth front...

  • Clinic Receptionist

    6 months ago


    Toronto, Canada WELL Health Technologies Corp Full time

    **Narrative**: Clinic Receptionist is a front-line position critical to the communications within MCI. The Clinic Receptionist, in most cases, is the individual with whom you communicate when first contacting MCI Physiotherapy. The Clinic Receptionist provides clerical and administrative support, either as part of a team or individually. They may also take...

  • Dental Receptionist

    6 months ago


    Toronto, Canada Donlands Family Dentistry Full time

    We are looking for an energetic dental receptionist looking to join our team and carry out their responsibilities in a professional manner. This is an opportunity for someone to grow into a career with an independent practice. Main Duties: 1) Booking recalls 2) Treatment coordinator for follow up procedures 3) Create quotes, follow up with insurance We...

  • Dental Receptionist

    6 months ago


    Toronto, Canada Uptown Yonge Dental Full time

    **Job Summary**: **Duties**: - Greet patients and visitors in a courteous and professional manner - Answer phone calls, schedule appointments, and manage patient inquiries - Verify insurance coverage and process patient billing - Assist with administrative tasks to support the dental office operations - Coordinate with dental assistants and hygienists to...

  • Optical Receptionist

    3 months ago


    Toronto, Canada Optical Trust Full time

    We are looking for a FULL TIME Receptionist/sales representative to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. MUST be able to work weekdays and weekends. We are only looking for a FULL TIME assistant and not part time. As a Receptionist, you will be the first point of contact for our company. You...


  • Toronto, Canada CPP Investments Full time

    **Company Description** Make an impact at a global and dynamic investment organization** When you join CPP Investments, you are joining one of the world’s most admired and respected institutional investors. With more than $600 billion in assets under management, CPP Investments is a professional investment management organization that globally invests the...

  • Receptionist

    6 months ago


    Toronto, Canada Brookfield Asset Management Full time

    locations- Toronto, Ontario- time type- Full time- posted on- Posted Today- job requisition id- R2035184- Location Brookfield Place - 181 Bay Street - Brookfield Culture - Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial,...

  • Receptionist

    3 months ago


    Toronto, Canada Ontario Sewer Services Inc. Full time

    **Job Overview** As a Receptionist, you will be the first point of contact for our company. Your friendly and professional demeanor will create a positive impression for all visitors and callers. **Duties**: - Greet and welcome guests in a friendly and professional manner - Answer and direct phone calls promptly and efficiently - Maintain a tidy and...

  • Receptionist

    6 months ago


    Toronto, Canada Brightway Optometry Full time

    **Company description** Brightway Optometry is a full-service eyecare clinic. **Job description** Part-time receptionist needed for Mondays and Fridays. Please note that this is an entry-level position and it's not meant for the employee to depend on this income alone. This position would be ideal for a student, possibly someone who is looking to become...