Accounts Payable Coordinator

1 month ago

Ottawa, Canada MacEwen Petroleum Inc. Full time

**Role Summary**:
**Overview of the Role**:
This role reports to the Controller, Retail Operations. The Accounts Payable Coordinator, Retail Operations is to work with the retail finance team to effectively coordinate and administer accounts payable and cash reconciliation ensuring that all financial transactions are accurately recorded and reported to satisfy statutory, corporate, and regulatory requirements. This includes providing timely and accurate information to Company leaders.

This role can be based at the Quickie Retail Office - 2270 St. Laurent Boulevard, Ottawa, Ontario, or MacEwen Head Office - 18 Adelaide Street, Maxville, Ontario.

**Main Responsibilities**:

- Verifies daily sales, methods of payment, and accounts payable invoices submitted by retail outlets in the PDI Enterprise system.
- Creates vendor payment requests according to predetermined terms and company approval authorities.
- Reviews and processes trade invoices entered in PDI Enterprise, including validation of invoices entered electronically. Identifies and investigates errors and exceptions in invoices.
- Creates vendor profiles in PDI Enterprise and prepares credit term documentation.
- Records and actions incoming cheques, rebates, and other transactions.
- Supports the preparation of month-end accounts payable accrual entries.
- Identifies areas for efficiency improvements and coaches team members.
- Supports the store audit team in their responsibilities with invoices submitted by retail outlets in PDI Enterprise.
- Supports the calculation and processing of retailer settlements and advances.
- Analyzes, identifies and resolves discrepancies with the retail store Operators.
- Involved in the establishment and implementation of Standard Operating Practice documentation.

**Other Functions**:

- Any other duties as may reasonably be required.

**Requirements**:
**Education and Experience Requirement**:

- 3+ years' experience in an accounts payable, accounting or administrative function.
- A post-secondary education, preferably in Commerce, Business Administration, or Accounting is an asset.
- Experience working with Canadian Generally Accepted Accounting Procedures ("GAAP").
- Working knowledge of a range of accounting systems and able to demonstrate competency in their usage.
- Able to demonstrate excellence in the use of Microsoft office suite (word, excel).

**Other**:

- Demonstrates strong organizational, problem-solving, and decision-making skills.
- Exhibits strong interpersonal skills.
- Works well within a team.
- Communicates clearly and effectively, verbally and in writing.
- Proven ability to meet and exceed deadlines by working effectively with others.
- Able to thrive and excel in a fast-paced, change-filled environment.

**Benefits**

**Why work with us?**
- Learn and collaborate with the best in the industry.
- Supportive colleagues and leaders who are passionate about providing exceptional service.
- Competitive compensation package.
- 3 weeks vacation to start.
- Complete benefits program including health, medical, dental, and life insurance.
- RRSP plan with Company match from day one.
- “The perks” include employee gym membership reimbursement, discounts on motor fuels at our service stations, and purchases of equipment and heating oil.

**Our Core Values**:
It is important to us that when you consider a new opportunity, you understand a little about the company, its history and values. It is important to us that our values fit with yours, then everyone wins. Our Core Values are the cornerstone of who we are as a company, and what we value. We hope that our Core Values speak to you and what you value.
- **Customers First** - We exist, first and foremost to serve our customers. They must be at the heart of all the decisions we make.
- **Long Term Focused** - We value long-term success over short-term gains.
- **Respect Each Othe**r** - Each person with whom we work, communicate and do business is valued and treated with dignity and respect.
- **Do The Right Thing** - We stand by our word and do what's right.
- **Own It** - We are encouraged to be entrepreneurial and make decisions as if the business were our own.
- **Ever Evolving** - We embrace positive change and always seek to improve.

MacEwen is a Canadian-owned and operated fuel and convenience provider that has successfully built and sustained customer relationships in Ontario and Quebec for over 47 years.

MacEwen is recognized as one of Canada's leading independent petroleum and convenience store companies with over 150 retail locations, 14 Divisional Offices and two distribution centres with identified brands such as Quickie, County Line, Jutzi, MacEwen and Esso.

The Company's continuing success is based on each one of our 315 employees living our core values. First and foremost is our commitment to taking care of our customers.

Please notify Human Resources if you wish to receive this job posting in a different format.

**_ INDHP_

  • Accounts Payable Coordinator

    2 days ago

    Ottawa, Canada CPCS Full time

    **The opportunity** CPCS is an award-winning employee-owned management consulting firm that finds better infrastructure solutions in the areas of transport and energy. We're hiring a full-time, Ottawa-based Accounts Payable Coordinator to join our Accounting and Finance team, who’s curious about the infrastructure sector, and to facilitate accounts...

  • Accounts Payable/program Coordinator

    2 weeks ago

    Ottawa, Canada Carefor Health & Community Services Full time

    **Job description**: Under the supervision of the Manager of Finance & Accounting, the Accounts Payable/Program Coordinator is responsible for day-to-day processing of supplier invoices and payment requests in accordance with Carefor’s financial policies and procedures. This involves monitoring, following up, and maintaining accurate and timely financial...

  • Administrative and Accounts Payable Coordinator

    1 month ago

    Ottawa, Canada The Silver Group Full time

    The Silver Group is a well-established, family-owned, and operated company specializing in the ownership and management of residential property rentals across Ontario and the United States, as well as the 3rd-party management of commercial properties. We are looking for a dynamic individual to join our team as an Administrative and Accounts Payable...

  • Accounts Payable Coordinator

    2 days ago

    Ottawa, Canada Métis Nation of Ontario Full time

    **Closing Date**: June 12, 2024 Hybrid Position MNO’s culture is at our core The MNO workplace culture is full of potential ready to be unlocked. As our Self-Governance agreement materializes, we are building a workplace culture of action, responsibility, and most importantly a desire to serve the Métis community. When defining what MNO culture is,...

  • Accounts Payable Administrator

    7 days ago

    Ottawa, Canada Senators Sports & Entertainment Full time

    Reporting to the Accounts Payable Supervisor, the Accounts Payable Administrator will be responsible for assisting in the day-to-day payables function for Ottawa Community Ice Partners, Belleville Senators Inc., and the Senators Community Foundation, including the matching and entry of financial information and weekly payment processing. **Main...

  • Manager, Accounts Payable

    4 weeks ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Responsible to manage day-to-day accounts payable operations, supports collaboration and coordination, and ensures compliance with financial transaction recording and reporting requirements. **Qualifications**: The incumbent must possess the following qualifications: ? Knowledge of operational management and leadership...

  • Accounts Payable Associate

    4 weeks ago

    Ottawa, Canada Muskoka Cabinet Company Inc. Full time

    Accounts Payable Clerk **Duties**: - Process accounts payable invoices and ensure timely and accurate payments - Review and verify invoices, purchase orders, and expense reports - Match invoices with supporting documentation and obtain proper approvals - Code and enter invoices into the accounting system - Prepare and process weekly check runs - Reconcile...

  • Accounts Payable Accountant Accounting

    1 week ago

    Ottawa, ON, Canada Waste Connections, Inc. Full time

    If you have any questions or comments about this notice, our Privacy Policy for California Job Applicants, the ways in which we collect and use your personal information, your choices and rights regarding such use, or wish to exercise your rights under the CCPA and CPRA, please contact us through the PRIVACY REQUEST FORM privacyinfo@wasteconnections.Waste...

  • Accounts Payable Clerk

    4 weeks ago

    Ottawa, Canada Canadian Association of Professional Employees \ Association canadienne des employés professionnels Full time

    **Job Description - Canadian Association of Professional Employees (CAPE)** **Position Overview**: **Position Title** Accounts Payable Clerk **Position Classification** Level 3 **Supervisor Position Title** Director of Finance **Department / Agency** Canadian Association of Professional Employees **Position Summary**: The Accounts Payable Clerk...

  • Accounts Payable Administrator

    1 month ago

    Ottawa, Canada HN Homes Limited Partnership Full time

    HN Homes is seeking an experienced Accounts Payable Administrator professional to join our team! **Responsibilities** - Verifying, coding, and processing high volume of invoices - Processes vendor payments to meet payment terms and conditions. - Prepares bank deposits and subsequent cash receipt entries. - Create and maintain our vendor database - Tracking...

  • Accounts Payable Administrator

    1 month ago

    Ottawa, Canada Colonnade Management Inc. Full time

    Colonnade BridgePort is a full-service real estate company, offering property management and leasing services, acquisition, development, investment management and asset management for commercial and residential properties. Colonnade BridgePort is headquartered in Ottawa with offices in the Greater Toronto Area (“GTA”), and our continued growth and...

  • Accounts Payable Clerk

    1 month ago

    Ottawa, Canada Riverstone Retirement Communities Full time

    Riverstone Retirement Communities is a locally owned and operated company offering, a highly respected, full continuum of care to it’s residents. We believe that everyone deserves to live a meaningful, engaged and joyful life. We strive to ensure our residents live comfortably and with dignity in a safe and happy environment. Riverstone offers our...

  • Accounts Payable Clerk

    1 month ago

    Ottawa, Canada Claridge Homes Full time

    At Claridge Homes, we are dedicated to quality and craftsmanship without compromise. Established in 1986 and located in Ottawa, ON, we pride ourselves on providing a healthy, diverse, and balanced work environment. Working with a team of over 250 full-time employees, top contractors and professionals, we have grown to become Ottawa’s largest land developer...

  • Accounts Payable Clerk

    1 month ago

    Ottawa, Canada National Contract Glazing Ltd. Full time

    **Responsibilities**: - Process accounts payable invoices, ensuring accurate coding, approval, and timely payment. - Reconcile vendor statements and resolve any discrepancies in a professional and timely manner. - Maintain accurate and organized vendor files, both physically and electronically. - Prepare and process electronic funds transfers and check...

  • Accounts Payable Clerk

    1 week ago

    Ottawa, Canada Heart & Crown Irish Pubs Full time

    Corporate meets casual, the Heart & Crown’s family-run business is looking to add another member. If you enjoy working in a small but mighty team, inquire within! What we would expect from you: - Certificate (or higher) in accounting or a related field - Invoice entry into Sage 50 accounting software - Reconcile company credit cards - Complete bi-weekly...

  • Accounts Payable Administrator

    2 days ago

    Ottawa, Canada Myers Ottawa Cadillac Dealership Full time

    **Title: Accounts Payable Administrator** **Location: Myers Cadillac Chev Buick GMC** **About Myers** Myers Automotive Group is all about Ottawa. The people on our team are your friends and neighbours. Our kids go to school together, play sports together, and succeed together. We sit on parents’ councils and volunteer with you to make good things...

  • Accounts Payable Clerk

    7 days ago

    Ottawa, Canada Carmichael Engineering Full time

    Reporting to the Accounts Payable Supervisor, this position is responsible for the complete accounts payable cycle for a portfolio of Carmichael Engineering Ltd. branches. This is a 40hrs / week full time position, candidates must be available Monday to Friday, 8am to 5pm to work in the office. Carmichael offers a full compensation package including full...

  • Accounts Payable Clerk

    5 days ago

    Ottawa, Canada Carmichael Engineering Full time

    Reporting to the Accounts Payable Supervisor, this position is responsible for the complete accounts payable cycle for a portfolio of Carmichael Engineering Ltd. branches. This is a 40hrs / week full time position, candidates must be available Monday to Friday, 8am to 5pm to work in the office. Carmichael offers a full compensation package including full...

  • Accounts Payable Clerk

    5 days ago

    Ottawa, Canada Carmichael Engineering Full time

    Reporting to the Accounts Payable Supervisor, this position is responsible for the complete accounts payable cycle for a portfolio of Carmichael Engineering Ltd. branches. This is a 40hrs / week full time position, candidates must be available Monday to Friday, 8am to 5pm to work in the office. Carmichael offers a full compensation package including full...

  • Accounts Payable Clerk

    7 days ago

    Ottawa, Canada ASL Agrodrain Limited Full time

    Here We Grow Again! ASL is hiring an **Accounts Payable Clerk (Maternity Leave Contract)** **OSGOODE, ON** Founded in 1975, ASL is a well-established multi-service civil construction company building earthworks, site preparation, landscaping, tile drainage and environmental habitat construction projects. We are committed to providing an environment that...