Relocation Project Coordinator

3 days ago


Toronto, Canada BGIS Full time

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Why Choose BGIS?

Whether you’re a seasoned professional or a recent graduate, we hire the best and brightest to inspire change for a sustainable future and drive innovation through best practices and technology within our communities and the real estate management services industry.

At BGIS, you will be part of a diverse, team-oriented workplace, with opportunities to drive your career development forward. Our goal is to ensure that our workforce is a reflection of the diversity that exists within the community in which we operate and serve. We offer a competitive and value-driven compensation and benefits package, great employee programs, a healthy work life balance, and more. Join our team and become part of a leading global corporate real estate company today

SUMMARY

The Relocation Project Coordinator, as a part of the Workplace Solutions (On Demand/Client Services) team, is responsible for supporting the planning and delivering of tenant improvements and/or facility moves, adds, or change (MAC) projects. On Demand MAC team members often support requests that are above regular MAC (Client Services) account thresholds. Works with internal BGIS staff, client, and external vendors as required, to ensure timely, successful implementation of larger MAC requests. What drives the success in this role, is your understanding of furniture systems, interiors, materials, and finishes as well as your knowledge of project management practices, schedules and budgets. Being customer focused is critical. As staff gain more experience and their level of communication around projects increases, they will be expected to facilitate discussions with the client based on their knowledge of furniture systems, etc.

KEY DUTIES & RESPONSIBILITIES
- Engages and communicates with clients with a focus on professionalism, urgency and transparency
- Delivers on non-technical projects (i.e. furniture installation, furniture reconfiguration, office space construction, office painting and re-carpeting, etc.)
- Liaise with senior team members to understand project requirements, and provides support as required
- Researches and liaises with vendors to obtain quotes
- Prepares documentation for purchase orders to be issued as required
- Monitors work progress of vendors to ensure project completion, and verifies all work orders and purchase orders are closed
- Supports preparation of move packages and furniture tagging
- Develops and maintains effective relationships with clients.
- Ensures assigned projects are delivered on-time, within scope, budget and requirements, and complies with all regulatory, environmental, health and safety requirements.
- Incorporates sustainable practices, where practical, into MAC delivery, in accordance with BGIS processes.
- Other duties as assigned

EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

MINIMUM EDUCATION: College diploma or equivalent training (e.g. RPA, CET)

JOB-RELATED EXPERIENCE: 1-3 years or more

KNOWLEDGE AND SKILLS
- Minimum 1-3 years supporting the planning and delivering of facility moves, adds or change (MAC) projects, or project administration/coordination work experience.
- College Diploma or equivalent training
- RPA, CET would be considered an asset.
- Proficient in MS Excel, Word, and Outlook
- BGIS’ proprietary software, Real Suite experience is ideal
- Ability to work independently to deliver non-technical projects according to requirements, on-time and within budget
- Working knowledge of various furniture systems, interiors, materials, and finishes as well as knowledge of project management, move management, construction and scheduling
- Self-starter with strong organizational skills as well as ability to manage multiple assignments simultaneously
- Ability to prepare accurate costs estimates and project activity timing
- Strong customer service / management skills
- Strong analytical, problem solving and conflict management skills
- Strong interpersonal skills. Ability to influence others to ensure timely and quality completion of projects
- Excellent verbal and written communication skills, including report writing skills and client communication
- Ability to work overtime, nights and weekends, as required
- Ability to travel both locally and nationally
- Access to a vehicle is required

Licenses and/or Professional Accreditation
- Valid Driver’s License
- Project Management Institution Accreditation (or interest pursing) considered an asset

At BGIS we believe that diversity an



  • Toronto, Ontario, Canada Trillium Guideway Partners Full time

    Job Summary:The Utility Relocation Coordinator will be responsible for coordinating and managing the relocation and installation of wet utilities, including watermain, sanitary sewer, and stormwater sewer systems. This role requires strong project management skills, attention to detail, and excellent communication abilities.About Us:Trillium Guideway...


  • Toronto, Canada Project X Full time

    **About Project X** Project X Ltd. drives success by focusing on building teams of incredibly talented and client-focused people, who love to problem solve and work on tough data problems. We reward hard work and forward-thinking with recognition and a supportive culture that celebrates success and wants to see you grow. Our team members are trusted advisors...


  • Toronto, Canada JLL Full time

    About JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...


  • Toronto, Canada JLL Full time

    About JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...


  • Toronto, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. Are you a highly organized and detail-oriented professional with a passion for leading successful relocation projects? Do you thrive in a fast-paced and dynamic environment, delivering exceptional results for clients? If so, we have an exciting opportunity for you to join our team as a Relocation...


  • Toronto, Ontario, Canada Cubecom Project Management Full time

    About Cubecom Project ManagementWe deliver high-quality, cost-effective office and medical fit-outs across the GTA. Our multidisciplinary approach ensures seamless execution of projects from initial planning to final delivery.Job SummaryA motivated Construction Manager is needed to oversee our projects from start to finish. This role involves taking...

  • Project Coordinator

    5 days ago


    Toronto, Canada AKT Detailing Services Inc. Full time

    Managing project documentation, including plan schedule, scope and other project related documentation - Monitor project progress, including updating project managers on the status of open inquiries with customers, and ensuring all necessary project documentation is up to date. - Assisting with resource scheduling - Conduct weekly meetings with project...


  • Toronto, Canada Yoush Consulting Full time

    Our client is a global professional service organization offering financial and process consulting to Canadian businesses. This opening is for the Canadian headquarters in downtown Toronto. Key attributes: Walking in others’ shoes, courage to grow, experience coordinating and managing large, technical programs and project roll-outs. **Project...

  • Project Coordinator

    7 days ago


    Toronto, Canada Block Plan Studios Full time

    Block Plan Studios is looking for an organized, motivated, and engaged Project Coordinator to join their team; Block Plan Studios is a fast growing, smaller Interior Design Studio mostly in hospitality projects of all sizes, from restaurants to hotels. We are a hybrid work studio with an office downtown Toronto. The Project Coordinator will support a team...

  • Project Coordinator

    7 months ago


    Toronto, Canada Universal General Contractin Inc Full time

    Duties: - Coordinate and manage project activities from initiation to completion - Collaborate with project teams to define project scope, goals, and deliverables - Develop and maintain project schedules using Project Server or similar tools - Monitor project progress and ensure adherence to timelines and milestones - Facilitate communication and...

  • Project Coordinator

    5 days ago


    Toronto, Canada Cliff and Evans Ltd. Full time

    **Luxury Home Builder and Renovator** We are looking for a Project Coordinator to join our growing team. We are seeking someone with knowledge and experience in the construction industry. This individual will be extremely organized, possess outstanding communication skills, and can work well under pressure. Cliff and Evans Ltd. operates in a fast paced...

  • Project Coordinator

    7 months ago


    Toronto, Canada Finsys Group Inc Full time

    **Responsibilities**: - Coordinate project management activities for project portfolio with a focus on reporting, budgeting, and resources management - Monitor project health indicators and provide detailed reporting and effective communication to stakeholder groups including project sponsors, steering committee, executive team, and board - Monitor project...


  • Toronto, Canada Ayat Contracting INC Full time

    We are looking for Electrical Project Coordinator. The Basic Accountabilities & Qualifications: - Work with Estimating/Sales and Project Management to identify materials and equipment required to construct electrical projects. - Must Have Electrical experience back ground. - Work with Senior Project Manger to provide detailed electrical Drawings and bills...

  • Project Coordinator

    1 week ago


    Toronto, Canada 6ixBuild Inc. Full time

    **Responsibilities**: - Planning: You will be responsible for creating and implementing project plans that include timelines, budgets, and resource requirements. You will also need to coordinate with various stakeholders such as architects, engineers, contractors, and subcontractors to ensure that the project is planned effectively. - Resource management:...

  • Project Coordinator

    7 months ago


    Toronto, Canada 6ixBuild Inc. Full time

    **Responsibilities**: - Planning: You will be responsible for creating and implementing project plans that include timelines, budgets, and resource requirements. You will also need to coordinate with various stakeholders such as architects, engineers, contractors, and subcontractors to ensure that the project is planned effectively. - Resource management:...

  • Project Coordinator

    7 months ago


    Toronto, Canada Altitude M.E.P.S Full time

    **About Us**:Altitude M.E.P.S is a burgeoning mechanical contracting firm specializing in HVAC, Plumbing, Electrical and Fire Safety services. With a strong commitment to quality and innovation, we are now looking to build our team to assist us to grow in the marketplace. We are looking for a dynamic and skilled Project Coordinator to join our team and help...

  • Project Coordinator

    3 days ago


    Toronto, Canada Clark Construction Management Full time

    **Project Coordinator** The Project Coordinator will report into the Project Manager and will provide overall support to the project and assists the project team with overall project performance including costs, schedule, quality, and project status. **Responsibilities** - Attend weekly design meetings and assist in the design process. - Schedule design...

  • Project Coordinator

    4 months ago


    Toronto, Canada Baycrest Project & Construction Management Full time

    **Responsibilities** - Provide administrative assistance to Project Manager, Site Supervisor and Project Team for all project related work - Play a key role through all phases of our construction projects, from tender through construction and close-out - Proactively manage project processes and documents, such as project set up, bid packages, subcontract...

  • Project Coordinator

    5 days ago


    Toronto, Canada woodbecker inc Full time

    **Salary**: $55,000.00-$60,000.00 per year **Benefits**: - Casual dress - Company events - Company pension - Dental care - Disability insurance - Extended health care - Life insurance - Paid time off - RRSP match - Vision care - Work from home Schedule: - 8 hour shift - Monday to Friday COVID-19 considerations: All employees are required to be...

  • Project Coordinator

    7 months ago


    Toronto, Canada Neutral Contracting Group Full time

    **Responsibilities**: - Coordinate all phases of the construction project from start to finish - Manage subcontractors, vendors, sub-contractors, and suppliers - Prepare bid packages, bid schedules, and cost estimates - Prepare material lists, purchase orders, and tracking paperwork - Maintain vendor relationships and coordinate material shipments and...