Relocation Project Manger

20 hours ago

Toronto, Canada JLL Full time

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

**General Duties**:
You will be responsible for performing certain duties commensurate with the nature of the position, such duties shall include but not necessarily be limited to the following:
Project Administration and Reporting
Set up project files, folders and templates at start of project, using Best Practices; maintain the folder throughout the project
Develop and maintain project specific reporting to client
Maintain records in a manner that protects client and JLL confidentiality
Keep track of project hours and forecast utilization relative to assignment
Complete JLL internal and client project close-out

Project Management
Ensure all relocation management activities are performed in a manner consistent with documented processes and in accordance with the client’s and JLL's policies and procedures
Develop and implement relocation project plan, schedule and budget through collaboration with the facility, project and construction managers and adhere to it
Develop and maintain project schedule in client's preferred format
Perform data input into the CAFM system to maintain occupancy information
Ensure data accuracy within move management and CAFM systems
Ensure compliance with all key performance indicators
Meet assigned financial targets
Receive and process client requests
Provide a single point of contact for all project management activities
Participate in planning meetings hosted by the client, Occupancy Planning and other key stakeholders
Establish project goals and objectives, making changes where necessary to ensure desired project results
Prepare/update project status reports, review invoices and ensure timely payment, update tracking reports and maintain files for due diligence and financials.
Prepare various RFP’s & level for vendor and contractor services for the complete project.
Procure and manage labor, including vendor/contractor bidding process, evaluate proposals and recommend selection of vendor/contractor
Demonstrate a proactive focus on meeting client and project requirements in a timely and cost-effective manner
Incorporate “best practices” into projects
Initiate and manage meetings to review project schedules with vendors and key stakeholders;
Manage supporting suppliers (technology, telephony, furniture, etc.)
Evaluate vendors to ensure compliance with the standards of performance
Ensure all project initiation, execution and closeout documentation are complete
Manage work order and small project management, including but not limited to furniture reconfigurations and space enhancements
Coordinate with various service providers (IT, VTS, Construction and Associate Relocations and Furniture Installation contractor) to determine the appropriate date(s) for implementation and communicate those dates (via E-mail, project schedule, WCR System notification, etc.);
Determine the pricing for any non-baseline work requested (i.e. construction-related needs, furniture reconfigurations, people relocations that exceed baseline parameters, etc.)
Plan, schedule and implement projects, providing the main client contact with scheduled dates, move instructions, and move orientations for large groups as required.
Provide move signage, general move directions, and be present on campus or at the move site, available to answer questions and resolve post-move issues.

Client Communication and Management
Understand client protocols and develop communication appropriate to the client environment
Communicate actively during meetings and other project related speaking situations with a focus on delivering the project on-time, on budget and meeting the clients expectations
Manage written documentation and ensure that all deliverables are accurate and on schedule
Project confidence

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