Accounts Receivable Coordinator

2 weeks ago

Ottawa, Canada Black & McDonald Limited Full time

**BUILD YOUR CAREER AT BLACK & MCDONALD**

Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

**ABOUT THIS CAREER OPPORTUNITY**

Black & McDonald's Ottawa team is seeking a maternity leave replacement for a period of 18 months. Reporting to the Regional Controller the Accounts Receivable Coordinator is responsible for supporting the region through planning, organizing, controlling, and maintaining the level of outstanding accounts receivables for various divisions. This position requires excellent interpersonal skills, a high degree of accuracy and advanced knowledge of Microsoft Excel. If you thrive in a fast-paced environment, we encourage you to apply

**Duties and responsibilities**:

- Work closely with Project Managers to ensure all relevant information has been accurately captured and ensure timely and accurate billings to the customer.
- Work closely with customers to ensure that billing disputes and inquiries are handled in a timely manner.
- Enter monthly progress billings; create contract billing lines and maintain records.
- Calculate, prepare and issue documents related to accounts such as invoices, bonds, insurance, WSIB, Statutory Declarations, etc.
- Perform account reconciliations with customers where required.
- Generate holdback invoices to customers.
- Perform related clerical duties, such as scanning, filing, faxing and photocopying.
- Prepare Bid Bonds including all documents required to accompany the bid bonds.
- Liaise with bonding company for non-standard bid bonds and insurance requirements.
- Assist with the annual audit including, issuing of confirmations, preparation of working papers, answering audit queries and cash receipts
- Other duties as assigned.

**COMPETENCY REQUIREMENTS**
- Communicates Effectively
- Customer Focus
- Teamwork and Collaboration
- Values and Respects Others

**EDUCATION REQUIREMENTS**
- Diploma or degree in Business or Finance/Accounting is considered an asset.

**WORK EXPERIENCE REQUIREMENTS**
- Experience in accounting is considered an asset.
- Experience in the construction industry is considered an asset.

**SKILLS, ABILITIES, AND OTHER REQUIREMENTS**
- Ability to maintain professional demeanor at all times with excellent communication skills.
- Highly developed organization skills with the ability to multi-task
- Strong knowledge of accounting principles and concepts

If you are an existing Black & McDonald employee, please notify your supervisor

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