Administrative Assistant

2 weeks ago


Brantford, Canada Grand River Community Health Centre Full time

**Working together so people across Brantford Brant Norfolk are able to get the information, support and access to services that they need to live healthy lives for as long as possible.**
Ontario Health Teams (OHT) have been introduced by the Ministry of Health to improve the delivery of integrated and patient-oriented care. At maturity, OHTs will offer seamless, coordinated services across the health care continuum including acute care, primary care, home care, and community care. The Brantford Brant Norfolk Ontario Health Team is a partnership of 19 health service providers that span the health care and community service continuum. The BBNOHT’s strategy is grounded in population health with the aim to improve health outcomes and patient experience for the communities we serve. A strong connection and partnerships with the Indigenous population at the Six Nations of the Grand River, Mississaugas of the Credit First Nation and the urban Indigenous population is foundational work of the BBOHT.

The Grand River Community Health Centre is the host organization for the Project Manager for the Brantford Brant Norfolk Ontario Health Team.

**POSITION: Administrative Assistant**

**STATUS: Temporary, Full Time (until January 2025)**

**DEPARTMENT: OHT Secretariat**

**EMPLOYER: Grand River Community Health Centre**

**SITE: Grand River Community Health Centre, some travel to partner locations may be required.**

**POSTING DATE: June 1, 2023**

**Position Summary**

This position will be part of the OHT Secretariat and provide administrative support to the Brantford Brant Norfolk Ontario Health Team (BBNOHT).

**Primary Responsibilities**
- Provides confidential senior executive support to the OHT Director
- Supports the activities of the various working groups and committees that are part of the BBNOHT Leadership structure
- Responsible for all routine administrative details including filing, ordering supplies, record-keeping, required reporting, and maintaining updated contact lists
- Monitor and track financial expenditures of the BBNOHT
- Calendar management support to the OHT Director and OHT Secretariat staff by scheduling appointments, avoiding time conflicts, and preparing advance meeting materials
- Provides research, business analysis and evaluation and provides information, advice and recommendations to decision-makers
- Assists in the development of reports and presentations
- Supports regular communication with a wide variety of BBNOHT partners and members, including but not limited to: internal project memos, external announcements, and workshop planning and registrations.
- Attend meetings and take detailed minutes.
- Provide planning and preparation support for large group activities (virtual and in-person, if possible)
- Make recommendations on strategies to improve efficiencies in supporting the work of the OHT Secretariat

**Skills and Experience**
- Graduate of approved post-secondary Office Assistant/Executive Assistant/Project Coordinator program an asset.
- 3-5 years of administrative experience.
- Experience working in healthcare and interdisciplinary teams an asset.
- Exceptional organizational skills with the ability provide administrative support to multiple projects and stakeholders while constantly adjusting priorities.
- Ability to take concise and accurate meeting minutes and format agendas
- Demonstrated excellence in interpersonal, written and verbal communication skills including, ability to demonstrate tact and diplomacy with diverse groups of stakeholders, including patients, front-line healthcare providers, community agencies, and healthcare administrators
- Attention to detail and high level of accuracy
- Very effective organization skills, effective verbal and written communications skills, tactfulness and diplomacy skills
- Time management skills
- Maintain a high degree of confidentiality
- Excellent computer/technology skills, specifically proficient in Microsoft Office suite, i.e. Word, Excel, Access, PowerPoint, etc, and running virtual meetings (i.e. Zoom) and using online collaborative sharing platforms (i.e. OneDrive)

To ensure there is equal opportunity during the recruitment and selection process, Grand River Community Health Centre, on behalf of the Brantford Brant Norfolk Ontario Health Team provides accommodation for applicants with disabilities upon request.

**Job Types**: Full-time, Fixed term contract
Contract length: 18 months

**Salary**: From $23.02 per hour

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Brantford, ON N3S 3N2

Application deadline: 2023-06-09



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