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Facilities and Properties Manager

4 months ago

Scarborough, Canada Senior Persons Living Connected Full time

**Mission Statement**:Understand the aspirations of seniors and respond with innovative supports.

**Vision Statement**:Senior Persons Living Connected supports healthy aging by providing client-centered housing, programs and services that meet the needs of diverse older adults.

**What to expect when you join SPLC***:

- Competitive compensation with a comprehensive health benefits plan
- Rewarding career that supports meaningful work in our communities
- Training and Professional Development opportunities
- Healthy and safe working environment

**Position**:Facilities and Properties Manager
**(Full-time)**:
**Hours of Work**:35 hours per week (Occasional additional time)

**Reports to**:Director of Facilities and Properties

**Deadline**:Until position is filled

**Position Summary**:
The Facilities and Properties Manager reports directly to the Director of Facilities and Properties with overall responsibilities for all facilities and property management functions for building infrastructure capital improvements, social housing support and cross functional team supervision in a seniors’ environment.

**Responsibilities**:
**1. Facilities Management***:

- Manages and monitors the major assets and technologies for building infrastructure and grounds
- Plans and implements capital and operational improvements for the building, mechanical, electrical and plumbing systems
- Monitors all building automated systems and follow up with vendors on maintenance issues to ensure optimal performance
- Ensures that preventative management plans that supports the facilities are updated and executed in concert with different teams and external partners
- Manages all communication, inspections and maintenance for the fire safety systems based on legislative guidelines, policies and procedures
- Ensures that the buildings are certified for fire safety as per Ontario Fire Code
- Inspects apartments suite after notification of termination notices or life lease transfers from residents before and after move out with teams and external stakeholders
- Ensures key management system is secured and well coordinated for building and resident unit access
- Collaborates with cross functional teams in planning and executing renovations for vacant residential units
- Schedules and coordinates annual inspection of apartment suites and common areas with maintenance and housing staff for all buildings
- Manages and ensures that service requested by clients are responded to within the specified timelines by teams
- Schedule and supervises maintenance repair work and assist with trouble shooting as needed
- Monitors and manages the major assets and technologies in the built environment for mechanical, electrical, plumbing and building automated systems

**2.***:
**Project Management***:

- Prepares project related documents such as Request for Quotations (RFQs), Request for Proposals (RFPs) and Requests for Information (RFIs) for capital improvements
- Prepares analysis and makes appropriate recommendations on competitive Bids
- Reviews technical drawings presented for capital improvements and provide feedback to external partners
- Ensures quality measures are followed for all projects based on the requirements
- Ensures project issues, deficiencies and risks are identified, quantified, managed, tracked and resolved
- Manages and reports on project costs to ensure they are kept within approved budget or approved cost allocation
- Meets with contractors and other key stakeholders on project matters
- Provides project management leadership during all phases of the project life cycle with external partners
- Ensures that plans regarding operational and capital projects are communicated effectively to all stakeholders throughout all phases of the project lifecycle

**3. Administration***:

- Participates in annual budget planning for facilities and properties capital and operations planning
- Supervises facilities and project team
- Participates in meetings that supports the facilities and properties department
- Recruits, coach and conducts performance reviews for direct supports
- Prepares project and facilities management written reports and presentations as needed
- Ensures that project and facilities library is maintained by cross-functional teams for all projects that is accessible to facilities team
- Manages all required contract documents before and after construction or other projects e.g. insurance, Canadian Construction Documents Contracts (CCDCs) RFPs, RFQs etc
- Approve purchases made for supplies and services
- Conducts recruiting, coaching and job performance evaluations of staff
- Manages all long-term service contracts including revision, termination and recommendations

**Education**:

- Bachelor’s Degree in Business Administration, Property Management Certificate, or equivalent
- Facilities Management accreditation
- ACMO an asset

**Skills and Experience**:

- Three years (3) experience in Property Management
- Three y