Accounts Payable Administrator

3 weeks ago

Dartmouth, Canada MARITIME PAPER PRODUCTS Full time

Maritime Paper Products LP is a dynamic and team-oriented company. We believe that hiring the best people results in superior packaging and stronger relationships with our customers. With broad capabilities, including in-house graphic and structural design, plate-making, and manufacturing for retail-ready display, we provide excellence in packaging solutions to our clients. Our facilities are located in Dartmouth, NS, Moncton, NB, Mount Pearl, NL and Summerside, PE. We are honored to be a member of Canada Best Managed Companies.

We are currently recruiting an Accounts Payable Administrator for our Dartmouth, NS location which is an in-office position.

Reporting to the Controller, the Accounts Payable Administrator is responsible for the full-cycle accounts payable process including invoice receipting and entry, vendor and employee payments. This also extends to streamlining processes, ensuring compliance with internal policies, and the timely completion of the month-end and year-end activities.

The ideal Accounts Payable Administrator is capable of self-directed learning, attentive to detail, and has exceptional organizational and time management skills that allow them to work quickly, as well as accurately, in a results-oriented environment. They will have the ability to work both individually and as part of a team, while always demonstrating a positive and enthusiastic attitude. You excel at interpersonal relations and are comfortable reaching out to a variety of stakeholders at all levels of the business.

**Key Responsibilities**:

- Ensure the timely and accurate processing of all purchase invoices arising from both third-party vendors and other related companies.
- Confirm third-party invoices are matched with a purchase order where required by company policy and that any discrepancies are addressed in a timely manner.
- Route third-party invoices for internal approval and ensure transactions are approved in accordance with company policy.
- Make sure that all employees' expenditure claims are approved and supported in line with company expense policies.
- Set up new vendors in the accounting system with appropriate approval documents and supporting information.
- Contact and follow up with vendors, employees, and approving managers regarding issues with documentation.
- Ensure that copies of all prepayment invoices are provided to the Financial Reporting team.
- Ensure material accounts are reconciled to vendor statements for the month-end closing process.
- Review GL expense and vendor reports and ensure timely monthly accruals and posting of all expenditure.
- Ability to work cooperatively and collaboratively with all levels of employees, management, and external vendors.

**Required knowledge and training includes**:

- 3+ years of experience in accounts payable.
- Solid understanding of basic bookkeeping and accounts payable principles.
- Proficiency in accounting software and Microsoft Office Suite, especially Excel.
- High level attention to detail & strong time management.
- Ability to focus & meet deadlines in a dynamic and fast paced environment.
- Excellent knowledge of Microsoft Office Suite (Excel, Word, etc.).
- Experience with Accounting Software would be an asset.

Maritime Paper Products promotes and encourages career advancement opportunities within our Scotia Investments Family of Companies.

Maritime Paper Products is committed to creating a diverse environment and is proud to be an equal opportunity employer.

We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you are contacted for a job opportunity, please advise Human Resources of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.

**An Equal Opportunity Employer

  • Accounts Payable Administrator

    2 weeks ago

    Dartmouth, Canada Maritime Paper Full time

    Maritime Paper Products LP is a dynamic and team-oriented company. We believe that hiring the best people results in superior packaging and stronger relationships with our customers. With broad capabilities, including in-house graphic and structural design, plate-making, and manufacturing for retail-ready display, we provide excellence in packaging...

  • Accounts Payable Administrator

    4 weeks ago

    Dartmouth, Canada Maritime Paper Full time

    Maritime Paper Products LP is a dynamic and team-oriented company. We believe that hiring the best people results in superior packaging and stronger relationships with our customers. With broad capabilities, including in-house graphic and structural design, plate-making, and manufacturing for retail-ready display, we provide excellence in packaging...

  • Accounts Payable Administrator

    2 weeks ago

    Dartmouth, Canada Medavie Health Services Full time

    Position Type: Permanent Closing date: 2023-06-14 Medavie Health Services is a national leader in primary health care solutions, the largest contracted provider of emergency medical services in Canada and delivers care in remote communities as part of our contract with Indigenous Services Canada. Together, with our compassionate network of 4,300 health...

  • Accounts Payable and Office Administrator

    2 weeks ago

    Dartmouth, Canada Bruno Builders Full time

    Bruno Group is an integrated group of real estate and construction companies based in Dartmouth, Nova Scotia. Together, we are bolding building a better city. We are looking for an ambitious, detail-oriented **Accounts Payable & Office Administrator** to join our team. Reporting to the Director of Finance, the Accounts Payable & Office Administrator will be...

  • Accounts Payable

    4 weeks ago

    Dartmouth, Canada Drake International Full time

    Accounts Payable/ReceivableDrake International is searching for a candidate for our client that has specific experience with accounts payable/receivable, administration as well as amazing customer service skills as this role also includes reception desk coverage . If you have strong communication skills, can work independently or in a team, and have prior...

  • Accounts Payable Administrator

    2 weeks ago

    Dartmouth, Canada Iron Maple Constructors Incorporated Full time

    **WHO WE ARE?** Construction is a people business, and quality people create quality projects. Iron Maple is seeking quality people who share these values. **OUR PROMISE** Iron Maple will provide a great opportunity for those prepared to work in a growth environment where everyone will contribute to the company's overall success. You will feel like you...

  • Accounts Payable Clerk

    2 weeks ago

    Dartmouth, Canada Turple Communications Full time

    **Accounts Payable Job Description** **Position Overview** As an **Accounts Payable Administrator**, you will be a vital part of our finance team, ensuring timely and accurate payment processing. Your primary responsibility will be managing the company’s payables, maintaining financial records, and collaborating with vendors. If you have a keen eye for...

  • Accounts Payable Administrator

    4 weeks ago

    Dartmouth, Canada Accountant Staffing Full time

    Job Description Our client, known for their commitment to excellence and innovation, is seeking an Accounts Payable Administrator to join their accounting team in Dartmouth, NS on a permanent basis. Reporting to the AP Lead, the successful candidate will be a proactive and diligent professional with a motivated work ethic. Key Responsibilities for the Job:...

  • Accounts Payable Clerk

    2 months ago

    Dartmouth, Canada Compass Commercial Realty LP Full time

    **Position: Accounts Payable Clerk** **General duties**: **As a member of a professional and growing real estate management company, you will be responsible to prioritize, coordinate, and organize business tasks. You will have a positive, professional approach in planning, scheduling, communicating, and organizing the activities of your position. You will...

  • Accounts Payable Clerk

    5 days ago

    Dartmouth, Canada Compass Commercial Realty LP Full time

    **Position: Accounts Payable Clerk** **General duties**: **As a member of a professional and growing real estate management company, you will be responsible to prioritize, coordinate, and organize business tasks. You will have a positive, professional approach in planning, scheduling, communicating, and organizing the activities of your position. You will...

  • Accounts Payable Clerk

    3 days ago

    Dartmouth, Canada Compass Commercial Realty LP Full time

    **Position: Accounts Payable Clerk** **General duties**: **As a member of a professional and growing real estate management company, you will be responsible to prioritize, coordinate, and organize business tasks. You will have a positive, professional approach in planning, scheduling, communicating, and organizing the activities of your position. You will...

  • Accounts Payable Administrator

    1 month ago

    Dartmouth, Canada Cahill Full time

    **About Us**: Based in Halifax since 1966, Atlantica, a member of the Cahill Group, is one of the largest mechanical and electrical contractors in the Maritimes. Equipped with leading-edge technologies, Atlantica’s highly skilled workforce executes a wide range of mechanical and electrical construction projects from design and fabrication to fire...

  • Accounts Payable Clerk

    5 days ago

    Dartmouth, Canada Parts for Trucks Full time

    **Parts for Trucks** has been an industry leader providing parts and service to the heavy-duty trucking industry for over 100 years. Operating 30 sales / warehouse outlets and 15 service facilities from coast to coast, **Parts for Trucks** offers a complete range of products and services for all makes of trucks and trailers. We are currently seeking an...

  • Accounts Payable Clerk

    5 days ago

    Dartmouth, Canada Parts for Trucks Full time

    It’s time to accelerate your career and **FIND** **YOUR** **DRIVE **at Parts for Trucks as an **Accounts Payable Clerk**. We have an opening in our **Dartmouth Head Office (Burnside)** for a full-time, permanent position, Monday to Friday, 8am - 5pm. **Details**: - Print, sort, organize large volume of invoices for multiple vendors. - Match invoices to...

  • Accounts Payable Administrator

    4 weeks ago

    Dartmouth, NS, Canada Accountant Staffing Full time

    Job Description Our client, known for their commitment to excellence and innovation, is seeking an Accounts Payable Administrator to join their accounting team in Dartmouth, NS on a permanent basis. Reporting to the AP Lead, the successful candidate will be a proactive and diligent professional with a motivated work ethic. Key Responsibilities for the...

  • Accounts Payable Specialist

    3 weeks ago

    Dartmouth, Canada Bruno Builders Full time

    Bruno Group is an integrated group of real estate and construction companies based in Dartmouth, Nova Scotia. Together, we are boldly building a better city. We are looking for an ambitious, detail-oriented **Accounts Payable Specialist** to join our team. Reporting to the Director of Finance and People, the Accounts Payable Specialist will be responsible...

  • Accounting Administrator

    2 months ago

    Dartmouth, Canada Prime Material Handling Full time

    **ACCOUNTING ADMINISTRATOR** **Are you a self-motivated individual with excellent administration skills interested in building a career with a prominent organization?** **If so, Prime Material Handling Equipment Limited would love to hear from you!** We are the largest company in Atlantic Canada dedicated exclusively to material handling equipment; we...

  • Accounting Administrator

    2 months ago

    Dartmouth, Canada Prime Material Handling Full time

    **ACCOUNTING ADMINISTRATOR** **Are you a self-motivated individual with excellent administration skills interested in building a career with a prominent organization?** **If so, Prime Material Handling Equipment Limited would love to hear from you!** We are the largest company in Atlantic Canada dedicated exclusively to material handling equipment; we...

  • Accounts Payable and Payroll Clerk

    2 months ago

    Dartmouth, Canada Rendan Fabricators Ltd. Full time

    **Rendan Fabricators Ltd**., a division of AGF Rebar Inc., is a leader in the supply and installation of reinforcing steel is specialized in Nova Scotia. We have worked on many high end projects like water treatment plants, hospitals, windfarms, appartment buildings and more. We are currently looking for an accounting clerk to join our team in Dartmouth,...

  • Accounts Payable Clerk

    1 week ago

    Dartmouth, Canada Central Office - Finance Full time

    Details: The Finance Clerk - Accounts Payable, Financial Services is responsible for the timely processing and disbursement of expenses incurred by the schools and regional offices. The Finance Clerk Accounts Payable will work as part of a team to process payments, generate cheques, perform accurate balancing processes and produce the necessary...