Admin Assistant/receptionist

3 weeks ago

Mississauga, Canada Blake Academy Full time

**Private School - Mississauga**

**JOB TITLE: Elementary School Administrative Assistant**

**SUMMARY**:
Reports to the Principal and ensures the efficient operation of the school office and performs a variety of secretarial/clerical duties for school staff.
**DUTIES AND RESPONSIBILITIES**:

- Inputs, maintains and retrieves data such as absentees, attendance, student records, demographics, school accounts and budget data, using a computer.
- Uses a computer to type a variety of confidential and non-confidential materials such as teacher reports, student records, newsletters, month-end reports and report cards.
- Files and maintains a variety of materials such as confidential and non-confidential correspondence, newsletters and student files.
- Answers inquiries and relays messages from parents, students, staff and the public both by telephone and in person.
- Assists with registration of new students.
- Maintains school accounts in accordance with School Accounting Procedures including cash receipts and disbursements, petty cash reimbursements, bank deposits and reconciliations, GST rebates and year-end financial reports.
- Sorts and distributes incoming mail and may pick up and deliver to post office.
- Composes routine correspondence.
- Reviews monthly budget print-out and reports discrepancies relating to items such as timesheets, purchase orders and teacher absences.
- Requests and forwards student files.
- Submits and ensures the accuracy of support staff timesheets and Report of Teacher

Absences and Substitutes Employed forms.
- Duplicates, sorts, collates and staples materials.
- Completes a variety of forms and reports such as requisitions, Ministry forms, labels, student enrolment and suspension reports.
- Maintains adequate inventory of office and general supplies, ensures accuracy of incoming orders and submits discrepancy reports.
- Takes year-end inventory of office equipment and furniture.
- Supervises clerical employees as required.
- Takes and/or transcribes dictation as required.

2.

**JOB TITLE**:Elementary School Administrative Assistant**

**DUTIES AND RESPONSIBILITIES, cont'd**:

- Lifts and moves paper and office supplies as required.
- Operates equipment such as computer, printer, typewriter, telephone system, photocopier, FAX, duplicating machine, P.A. system, calculator and thermofax.
- Performs other assigned comparable duties which are within the scope of knowledge, skills and abilities required by this class specification.
- Other duties as assigned

**REQUIRED QUALIFICATIONS AND EXPERIENCE**:

- Grade 12 graduation including/supplemented by typing, bookkeeping and office procedures.
- Two year's related experience.
- Ability to work with constant interruptions and to meet deadlines.
- Ability to maintain attention to detail for periods of sustained duration.
- Ability to determine, judge, and select appropriate course of action within limits of established methods and procedures.
- Ability to communicate effectively using tact and discretion in the explanation and clarification of information.
- Good knowledge of Business English, spelling and punctuation.
- Ability to supervise clerical employees.
- Detailed knowledge of computers.
- Physical ability to perform the required duties.
- Bilingual in French/English is an asset.

**Job Type**: Part-time
Part-time hours: 15 per week

**Salary**: $15.50-$22.00 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON L5R 2L8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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