Receptionist

2 weeks ago

Mississauga, Canada Mosaic North America Full time

:
**Receptionist (Admin Assistant)**

**Summary Description of this Position**:

- The Receptionist may be the first point of contact and handle the flow of people through the business.
- Receive all incoming phone calls and greet all visitors in a polite, professional and welcoming manner.
- Ensure a smooth, secure operation of the Office as it relates to working environment, equipment and office practices.
- Ensure all Receptionist responsibilities are completed accurately and delivered with high quality in a timely manner.

**Essential Functions of this Position**:

- Greet and manage all arrivals & departures from the office with a high degree of professionalism and awareness. Manage the visitor log book.
- Answer and screen all incoming phone lines in a professional and courteous manner and transfer them to the appropriate person while providing basic information when needed.
- Receipt and distribution of Canada Post mail and faxes
- Support Shipping & Receiving as needed. May receive shipments and work with appropriate personnel to ensure deliveries are logged into storage. Manage inventory assets and maintain check out/in process.
- Maintain Boardroom Calendars.
- Place bi-weekly office supplies order and process monthly invoice reconciliation
- Maintain Storage room to standard. Maintain facility supplies replenishment.
- Health and Safety awareness.
- Follow Facility Process Checklist.
- Manage day-to-day building access cards, security codes and parking badges / monthly passes.
- Knowledge of boardroom AV equipment
- Support in maintenance of office equipment, including repair requests with supplier
- Participate in identifying and setting up process improvements. Participate in researching and documenting policy and process changes.
- Support with office vendor invoice management.
- Support entry level VPs with expenses and benefits.
- Support monthly Town Halls with set up as needed.
- Maintain standards for overall reception practices.
- Performs special assignments and other miscellaneous duties as assigned from time to time.

**Qualifications**:
**Requirements**:

- Prior receptionist/secretarial experience (preferred).
- Strong written & verbal communication skills
- Proficient user of Microsoft Office & interest in other software tools
- Significant strength in the area of organization and time management
- Self-motivated to perform a broad variety of organizational and administrative tasks within a day and exhibit initiative to do what is necessary to produce quality results
- 3-Month Contract, great possibility of extension

**Why Mosaic?**
- Consistently voted one of the best places to work, Mosaic North America gives you the opportunity to work with the world’s most beloved brands that you know and use every day. Every employee is given the keys to charter new ground as they collectively live in the moment of building experiences together. We are a cast of diverse, yet like-minded individuals and we believe in taking risks, creating shared experiences not just for our clients, but for each other to guarantee we’re making the next chapter of everyone’s story the most memorable one yet.

**DISCLAIMER: Acosta/ Mosaic North America is an Equal Opportunity Employer**
- The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Mosaic reserves the right to modify all or part of any job descriptions at its discretion in order to meet and or exceed the needs of the business.

**We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs, to the extent required by law**

mosaic

**Job***: Administrative

**Schedule***: Full-time

**Job Type***: Standard

**Shift***: Day Job

**Job Posting***: Nov 7, 2023, 10:41:46 AM

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