Administrative Secretary

4 weeks ago


Vancouver, Canada PHSA Full time

**Administrative Secretary**

Children's & Women's Health Center

Vancouver, BC

The secretary supports the administrative work of Department and Division members in achieving the academic, clinical, administrative and research objectives. In addition, there is a requirement to participate as one of the administrative team members and adhere to Agency and Department policies and procedures.

Confidential matters can be diverse; therefore, tact and diplomacy need to be exercised at all times. Initiative, judgment, problem solving skills as well as excellent communication skills are necessary. Competing and conflicting demands require the ability to work under time pressures.

**What you’ll do**
- Schedules and maintains outlook calendar; processes financial requisitions, co-coordinates meetings, books conference leave, flights and hotels.
- Provides other administrative support to Department and Division members, inclusive of management team.
- Provides administrative relief within the Department and Division as required.
- Attends meetings and in-services as required.
- Performs other duties as appropriate to the support of the Department of the Obstetrics and Gynaecology and Division of Maternal Fetal Medicine.

**What you bring**

**Qualifications**:

- A level of education, training, and experience equivalent to Grade 12 plus graduation from a formal administrative program plus 3 years recent related experience in a health care environment.
- Ability to work independently and during significant levels of interruptions.
- Ability to multi-talk and prioritize. Proven professional attitude at the highest degree.
- Demonstrated flexibility to meet and adapt to changes in organizational priorities and work under time pressures to meet deadlines.
- Demonstrated ability to communicate effectively both verbally and in writing.
- Demonstrated ability to demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature.
- Demonstrated physical ability to carry out duties of the position.

Skills & Knowledge
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

**Job Type**:Regular, Full-Time

**Location**:4500 Oak St, Vancouver, BC V6H 3N1

**Closing date**:Applications accepted until position is filled

**Hours of Work**:0800 to 1600 (Monday to Friday)

**Requisition # **165538E

**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**

**What we do**

***

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’



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