Administrative Assistant

3 weeks ago


Penetanguishene, Canada Waypoint Centre for Mental Health Care Full time

The Program Director of Sans Souci, Acute Assessment Program and the Swing Unit is currently seeking an Administrative Assistant. The purpose of the position is to provide support/administrative services to the Programsincluding organizing information, maintaining budgets, managing schedules, and providing administrative support and services.

**Please Note: This position offers a hybrid work environment consisting of in-office and remote work. The office location is 500 Church St in Penetanguishene, ON.**

**Key Accountabilities**:

- Support the budget process through data entry, invoicing, identifying variances, and other duties related to budget
- Record and process minutes and provide meeting coordination
- Provide administrative support to all members of the inter-professional team, provide word processing services, and collect and collate information
- Collaborate with community partners, clients, families, and provide direct customer service
- Assist with schedule coordination
- Participate in leadership projects, work groups, and committees
- Work collaboratively with all Waypoint services
- Work collaboratively with Financial Services preparing pay and attendance related records

***Qualifications/Requirements**:

- Post-secondary education in an office administrative program preferred
- Three to five years recent related administrative experience in a fast paced office environment, preferably in a hospital setting
- Experience with advanced budgetary practices and process
- Proven advanced level computer software experience including proficiency in Microsoft suite of products and database software
- Experience working with and maintaining confidential information
- Demonstrated analytical & math skills
- Proven ability to take and process minutes of assigned committees/meetings and associated responsibilities
- Proven advanced communication, organizational & interpersonal skills
- Proven ability to adapt readily to change
- Results oriented work ethic to work independently and undertake tasks needed to accomplish work objectives and deliver quality, consistent and timely results
- Models and promotes core ethical practice, Waypoint Values, and reflects an optimistic and positive attitude
- Preference for proficiency in French/English language skills
- You must meet the requirements of our COVID-19 Immunization Policy by providing proof of full vaccination, or a request and receipt of an accommodation under the Ontario Human Rights Code, including a medical exemption.

**How do I apply?



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