Property Administrator

3 weeks ago

Montréal, Canada Triovest Realty Advisors Inc. Full time

Triovest, one of the largest privately-owned Canadian commercial real estate companies, is seeking a Property Administrator in Montreal. The Property Administrator will be responsible for property management support and administrative functions for an office portfolio. The successful individual will develop and maintain relationships with clients, tenants, and contractors to ensure building standards are adhered to and service performance is optimal. This role requires superior communication and organizational skills to respond to tenant inquires, and a high-level of professional including service excellence.

**KEY RESPONSIBILITIES**
- Develop and maintain an effective line of communication within the Property Management & Operations group and provide administrative support to the team.
- Interact with internal teams, tenants and external service providers to ensure building standards are adhered to and service performance is at an optimum.
- Processes preliminary monthly rent roll report and communicate ongoing rental billing changes to tenants.
- Preparation of vacancy notices and arrears reporting.
- Issue year-end final billing as well as tenant charge-back invoices to tenants for miscellaneous charges.
- Deposit rental cheques to appropriate banks, enter cash receipts, direct deposits and record cash receipts to tenant’s accounts in Yardi.
- Assist Property Manager in rent collection, provide both verbal and written communication with tenants.
- Prepare tenant receivable monthly reports for Property Manager.
- Process real estate accounts payable invoices including administering invoice holdback where applicable, match invoices to approved purchase orders, respond professionally to various invoice payments inquires by property management staff or external vendors, construction cost tracking etc.
- Assist the Property Manager in the budget and quarterly reports preparation of operating expenses, receivables and capital expenditure working documents.
- Provide assistance to the Property Manager by keeping on top of deadlines/commitments and pro-active follow-up.
- Respond to tenant requests and redirect complex issues to the appropriate resources for resolution.

**QUALIFICATIONS & ATTRIBUTES**:

- A post-secondary degree in Accounting, Finance or Business Administration is preferred.
- Minimum of one (1) year experience in property management administration.
- Must be bilingual in both English and French (verbal and written).
- Working knowledge of financial accounting systems and software, such as Yardi.
- Sound understanding of basic accounting concepts and principles.
- Solid proficiency with Microsoft Word, Outlook and Excel.
- Strong sense of initiative, ability to manage multiple requests simultaneously, and ability to adjust to changing priorities.
- Well-developed written and oral communication skills.
- Collaborative approach to problem-solving and relationship development, and ability to work effectively with individuals at all levels of the organization.
- Exceptional client service orientation.
- Passionate about fostering an inclusive and positive organizational culture.
- A dedication to providing exceptional service, every day.
- The ability to adapt to change in a positive way and deliver successful results within a given time frame.
- A team-oriented approach to meeting goals and objectives.
- The ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty and respect.

**Triovest is an Equal Opportunity Employer**

We are committed to creating a culture of equity, diversity, and inclusion, including fostering a safe and respectful environment that allows for diverse perspectives—a work environment in which all employees are valued and have an equal opportunity to achieve success.

Applicants who meet the qualifications will be given fair consideration for employment, free from any form of discrimination based on protected grounds.

**#LI-DNI**
- #_**_INDHP_

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