Business Administrator

3 months ago

Burlington, Canada Conservation Halton Full time

Conservation Halton was created to protect, restore and manage the natural resources in our watershed but we have grown to become so much more. Today, we protect our communities and conserve our natural environment through planning, education and recreation and to support our partners in the creation of sustainable communities within our watershed.

We are looking to build our team with the kind of inspired, ambitious, and strategic people that are not satisfied with the status quo, are excited by the opportunity in every challenge and are driven by meaningful, measurable results. If you are looking to join an environmentally focused and socially conscious community organization, then we are looking for you

Conservation Halton is proud to be recognized as one of Hamilton-Niagara’s Top Employers.

**Contract Type - **Full Time, Permanent

**Flexible work arrangement**:Hybrid

**Work location**:Conservation Halton Administration Office/Remote

**Posting Start Date**:October 9, 2024

**Posting End Date**:October 23, 2024

**Your Opportunity**:
Reporting to the Senior Director, Watershed Management and Climate Change, the Business Administrator supports project planning, securing grants and approvals, writing procurement and other agreements, managing contracts, and preparing reports on projects and programs across the Watershed Management and Climate Change department.
- Database administration and data management including soliciting and collating input outcomes and Key Performance Indicators
- Assist in preparation of background information for submission of grant, fee-for-service, and other funding proposals
- Intake, triage, prioritize and assign restoration projects and technical teams to Project Managers, in consultation with the Manager, Landscape Restoration
- Administer and report on projects to internal and external stakeholders including funders to ensure that all reporting requirements are fulfilled and timelines met
- Develop, foster, and sustain effective working relationships with internal staff and external stakeholders in municipalities, government agencies, and other sectors
- Track project status and take a proactive approach to ensure that project timelines, partner commitments, and budgets are on track
- Coordinate and compile data and prepare quarterly and year end reports as assigned by the Senior Director
- Prepare and present reports to communicate project status to the Senior Director funders, and others as required
- Administer invoices and process payments for fee-for-service contracts in accordance with financial policies and procedures

**Your Qualifications**:

- College diploma or university degree in Office/Business Administration or related discipline or equivalent experience
- Minimum of 3 years of related work experience
- Proven project management and administrative skills and training
- Ability to interpret technical materials and convey key messages
- Competency in using Adobe Acrobat and various Microsoft programs including Word, Outlook, Access, Excel, and PowerPoint; and experience in the use of software programs such as GIS and various data bases
- Proficiency in proofreading, grammar skills and attention to detail
- Demonstrated experience in file and document management with a high level of attention to detail and exceptional organizational skills
- Demonstrated experience in organizing, tracking, and managing business contracts and budget tracking (revenues and expenditures)
- Project Management Program (PMP) certification training is an asset

**Your Reward**:

- Starting at $67,128 annually based on a 35-hour work week
- You will work in an inspiring setting with views of the Niagara Escarpment and no traffic lights for several miles
- You will work with a creative, talented and solutions-focused team
- You will work for an organization that provides flexible work arrangements and places tremendous value on professional development and wellness of its employees
- Comprehensive benefits package
- Participation in the OMERS defined benefit pension plan, with generous employer-matching
- Free access to Conservation Halton and Conservation Ontario parks
- Season passes to Glen Eden
- Discounts on Conservation Halton/Glen Eden services, food and merchandise

**Our Core Values**:
**Diversity and Inclusion** - We endeavor to understand, accept and appreciate the value of our differences and encourage authenticity.

**Learning and Innovation** - We embrace the need for continuous improvement, the opportunity to learn from others and the benefits of sharing knowledge.

**Person-Centered Service** - We make people a priority through customer-centred engagement, predictive problem-solving and high-quality service.

**Collaboration** - We seek out and trust in the skills, expertise and experience of others in order to achieve our common ambition.

**Sustainability** - We consider the environmental impact of everything we do and always keep future generations in mind when

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