Project Coordinator, Open Learning Employee and

2 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Project Coordinator, Open Learning Employee and Document Hub

**Department/Unit**
- OLCD

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S540-22

**Employee Group**
- NSGEU Local 77

**Position Type**
- Term

**Duration of Contract (if applicable)**
- 1 year

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $24.32 - $30.85 per hour ($41,101 - $52,130 per annum, 32.5 hours per week)

**Classification**
- T7

**Provisional Statement**
- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Faculty of Open Learning and Career Development develops and delivers innovative and diverse educational programs for more than 3000 students annually to help them navigate the changing world of learning and work. Across the spectrum, the Faculty of Open Learning and Career Development offers 300+ courses that help people prepare for undergraduate study or build new skills for career change or advancement. Reporting to the Director, Information Management, the Project Coordinator, Open Learning Employee and Document Hub will assist in the development of an internal employee and document hub using SharePoint.

**Key Responsibilities**
- Develops a project charter, and related documents, using them to successfully carry out the project, monitoring and recording progress in the documents as the project unfolds.
- Works closely with Information Management team and Information Technology Services to plan, develop, build, and launch a hub for Open Learning employees and documents.
- Develops and implements document and folder naming protocols for the hub, including version control and date identification and trains all employees in the document and folder naming protocols for the hub.
- Identifies documents, including procedures, policies, forms, and employee records that should be retained, digitized (when only a hard copy exists), and centralized across the Faculty and stored in the document hub, as well as determining which documents are no longer needed.
- Trains all faculty employees in the use of the employee and document hub, and conducts random audits of documents moved into the hub for adherence to the processes for document naming and storage.
- Keeps the project on budget as required.

**Note**
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Office/Business Administration program with three years’ project coordination experience (or equivalent combination of training and experience).
- Strong written and verbal communication skills
- A keen eye for detail and the ability to react to change or feedback productively.
- Demonstrated experience simultaneously managing multiple projects and a corresponding ability to prioritize competing demands and organize complex tasks, materials, and activities in a structured, coherent way.
- Must have exceptional interpersonal skills and the ability to build and maintain strong working relationships and excellent customer service with a wide range of individuals and stakeholders.

**Assets**
- Previous experience developing SharePoint sites.
- Document management experience.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 02/08/2023

**Close Date**
- 02/25/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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