Development Coordinator

4 days ago

Calgary, Canada The University of Calgary Full time

**Position Overview**

The **Office of Advancement** is currently seeking a Full-time, Regular **Development Coordinator**.

The University of Calgary is Canada's leading next-generation university, a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. The University has a burgeoning new strategic direction, Growth through Focus. We will be Canada's most entrepreneurial university in the country's most enterprising city by ensuring a transdisciplinary focus for our scholarship; deeper partnerships and integration with businesses, governments, and purpose organizations in our community; and future-focused program delivery that sees us offer more modes of instruction, modularization and micro-credentials. In 2021, the University of Calgary was ranked in the top five of Canada's best research universities and is the youngest university in this class.

The Advancement Office exists for the mutual benefit of the University of Calgary and its stakeholders and coordinates development, alumni relations, communications, and community partnerships. The development area is an active, collaborative team that enhances University fundraising efforts in support of designated University priorities.

Reporting to the Director of Development, The Development Coordinator will provide administrative assistance with emphasis on decision-making and highly developed organizational skills in support of the Faculty of Science. The ability to anticipate needs, plan, organize, coordinate, and perform work with no or very little direction is a strong requirement. Strong time management skills, with the ability to set individual priorities, and to manage and prioritize multiple tasks to meet deadlines is essential. The incumbent will work with key staff in the faculty; including the Dean of the Faculty of Science, as well as Advancement team members. The Development Coordinator is often the first point of contact for the Advancement leads and has access to highly sensitive and confidential information. The incumbent will interact with key external stakeholders including donors, alumni and community leaders.

The volume and difficulty of the work varies from routine to complex. Having the ability to work in a fast paced, team environment, and under stressful situations, the need for accuracy, dealing with continuously shifting priorities, and a high traffic workplace with frequent interruptions is key to the success of the incumbent.

**Position Description**

**Summary of Key Responsibilities** (job functions include but are not limited to):

- Building and cultivating relationships with donors, alumni, key community stakeholders and members of business community through excellent relationship-building skills.
- Supporting development team in all aspects of donor/prospect meetings by:

- Drafting briefing notes for donor meetings.
- Requesting and analyzing research.
- Developing strategies for approaching donor prospects.
- Preparing subsequent updates.
- Drafting required communication.
- Recording contact reports in Blackbaud CRM.
- Managing all aspects of smaller gifts and sponsorships ($10,000 or less) coming into the Faculty of Science.
- Requesting, booking and confirming of appointments, scheduling meetings, event attendance, etc.
- Managing the Blackbaud CRM donor database including:

- Requesting updates to the database for the Faculty of Science.
- Creating and interpreting sophisticated data queries and reports.
- Maintaining donor and volunteer lists.
- Managing list of key stakeholders.
- Entry of all other donor advancement actions into Blackbaud CRM on a timely basis assuring up to date information on donor/prospect relationship.
- Compliance with the university's prospect management procedures.
- Supporting priority fundraising projects with prospects lists, financial and monitoring reports.
- Maintaining donor records via shared drive and hard copy files.
- Managing electronic and paper files for the teams.
- Drafting of gift documentation including terms of reference for student awards and gift agreements.
- Processing donations and donor designations to support sound financial management of philanthropic gifts (submission of Gift Designation Forms, processing of Gift Agreements, Checklists and Terms of Reference).
- Generating well-written correspondence from self and on behalf of the Development team.
- Supporting the processes and systems developed by the Faculty of Science development leads in its activities (e.g. Constituent relationship management (CRM) data entry).

**Qualifications / Requirements**:

- A minimum of 3 years experiences directly in fundraising, community engagement or communications is required.
- A university undergraduate degree is essential.
- Advanced-level skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) including specific knowledge in the functions of complex scheduling, mail merges, excel spreadsheets word documents and

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