Distance Education Secretary C2324/220

3 weeks ago


Victoria, Canada School District #63 Full time

**Posting #**:C2324/220

**Location**:South Island Distance Education

**Hours per week**:35

**Status**:Continuing

**Start Date**:May 21, 2024

**End Date**:
**District Overview**

Driven by our desire to help students thrive in their academic and personal lives, the Saanich School District provides quality educational programs and a safe and nurturing learning environment for the over 7,000 culturally diverse students within its 18 schools. Serving the Saanich Peninsula located just north of Victoria, BC, the district has one of the highest graduation rates in the province and a student body that consistently scores well on annual assessment tests, thanks in large part to the dedication and efforts of our 900 teaching and support staff.

**Summary**

Under limited direction of the School Administrator or Administrative Assistant, provides office administrative support for one or more school departments.

**Duties**
- Completes registration processes, records requests, confirms information and creates files using the Student Information Systems and Learning Management Systems
- Generates reports, assists with data collection and completes letters
- Manages student information and course resources, maintains electronic and physical files, scans and copies materials and documents, and processes student resource requests
- Submits reports to institutions and students on withdrawal processes using the School and Ministry databases
- Coordinates tests, both in-house and for other institutions and provides support for provincial exams
- Coordinates school billing (tuition for courses, etc.)
- Coordinates payment processes (e.g. student deposits/tuition, banking reports, petty cash requests, etc.)
- Provides administrative support:

- Assists administrators, counsellors and teachers with clerical support as required, including letters, filing, course development support, etc.
- Maintains handbooks
- Creates contact lists
- Creates master forms
- Maintains the events calendars
- Assists in production of course development resources
- Assists counsellors with grad checks and student learning plans
- Assists with photocopier maintenance, including contacting the supplier
- Attends on-site clerical and other staff meetings as required and records minutes
- _* Performs other assigned duties that are within the area of knowledge and skills required bythe job description._
- _**Qualifications**_
- Grade 12 education
- One year related experience
- Minimum word processing speed 50 W.P.M.
- Working knowledge of general office procedures
- Working knowledge of the BC Graduation Requirements
- Working knowledge of Ministry requirements for 1701 and SADE data collection and school/district/ministry reporting procedures
- Working knowledge of electronic information systems (Student Information Systems and DL Learning Management Systems)
- Working knowledge of hardware/software required for school information and reporting processes
- _* Or equivalent combination of training and experience._

**Desirable Skills**
- Knowledge of Distance Education procedures
- Demonstrated effective communication skills

**Job Type**: Permanent

Pay: $27.18 per hour

Expected hours: 35 per week

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-05-16
Expected start date: 2024-05-21



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