Distance Education Secretary

4 weeks ago

Victoria, Canada Saanich Schools (School District #63) Full time

**CLASSIFICATION POSITION**

Clerical Distance Education Secretary

**SUMMARY**

Under limited direction of the School Administrator or Administrative Assistant, provides office administrative support for one or more school departments.

**DUTIES**
- Completes registration processes/creates accounts for courses (e.g. Mathhelp) where content is accessed through an external site.
- Liaises with the Ministry of Education to provide summer reporting final grades, TRAX submission, grade correction.
- Coordinates sending, receiving and distribution of internal and external mail processes.
- Maintains the events calendar “to include booking rooms within the building as requested by staff”.
- Adaptations of grade submission process to accommodate larger numbers of students
- Liaises with public and private post-secondary institutions (counsellors, teachers, office staff) clarifying student status, course registration.
- Provides documentation to legal offices for educational verification
- Generates reports, assists with data collection and completes letters.
- Manages student information and course resources, maintains electronic and physical files, scans and copies materials and documents, and processes student resource requests.
- Submits reports to institutions and students on withdrawal processes using the School and Ministry databases.
- Coordinates tests, both in-house and for other institutions and provides support for provincial exams.
- Coordinates school billing (tuition for courses, etc.).
- Coordinates payment processes (e.g. student deposits/tuition, banking reports, petty cash requests, etc.).
- Provides administrative support:
◦ Assists administrators, counsellors and teachers with clerical support as required, including letters, filing, course development support, etc.

◦ Maintains handbooks

◦ Creates contact lists

◦ Creates master forms

◦ Maintains the events calendars

◦ Assists in production of course development resources

◦ Assists counsellors with grad checks and student learning plans

◦ Assists with photocopier maintenance, including contacting the supplier
- Attends on-site clerical and other staff meetings as required and records minutes.
- Performs other assigned duties that are within the area of knowledge and skills required by_
- the job description._

**QUALIFICATIONS**
- Grade 12 education
- Office Administration Certificate
- Two years of related experience
- Minimum word processing speed 50 W.P.M.
- Working knowledge of general office procedures
- Working knowledge of the BC Graduation Requirements
- Working knowledge of Ministry requirements for 1701 and SADE data collection and school/district/ministry reporting procedures
- Working knowledge of electronic information systems (Student Information Systems and DL Learning Management Systems)
- Working knowledge of hardware/software required for school information and reporting processes
- Or equivalent combination of training and experience._

**DESIRABLE SKILLS**
- Knowledge of Distance Education procedures
- Demonstrated effective communication skills

**DATE**

April 2023

Pay: $27.18 per hour

Expected hours: 35 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 2024-06-05
Expected start date: 2024-06-10

  • Distance Education Secretary

    3 weeks ago

    victoria, Canada School District #63 (Saanich) Full time

    Posting: C2324/228 Description: Distance Ed SecretaryStart Date: June 10, 2024 Location : SIDES Position: Distance Education Secretary Assignment Type: Continuing Hours: 35 hours per weekJOB DESCRIPTIONSummaryUnder limited direction of the School Administrator or Administrative Assistance, provides

  • Distance Education Secretary

    3 weeks ago

    Victoria, Canada School District #63 (Saanich) Full time

    District Overview Driven by our goal of having students thrive in their personal achievements, Saanich Schools provides challenging and engaging educational programs within a safe and nurturing learning environment for the 8,000 students who live and learn here. Our school district is comprised of 18 schools with the singular focus of delivering high...

  • Distance Education Secretary

    5 days ago

    Victoria, British Columbia, Canada School District #63 (Saanich) Full time

    Adaptations of grade submission process to accommodate larger numbers of students Liaises with public and private post-secondary institutions (counsellors, teachers, office staff) clarifying student status, course registration. Provides documentation to legal offices for educational verification Generates reports, assists with data collection and completes...

  • Distance Education Secretary C2324/220

    3 weeks ago

    Victoria, Canada School District #63 Full time

    **Posting #**:C2324/220 **Location**:South Island Distance Education **Hours per week**:35 **Status**:Continuing **Start Date**:May 21, 2024 **End Date**: **District Overview** Driven by our desire to help students thrive in their academic and personal lives, the Saanich School District provides quality educational programs and a safe and nurturing...

  • Distance Education Secretary

    3 weeks ago

    Victoria, Canada School District #63 (Saanich) Full time

    Adaptations of grade submission process to accommodate larger numbers of students Liaises with public and private post-secondary institutions (counsellors, teachers, office staff) clarifying student status, course registration. Provides documentation to legal offices for educational verification Generates reports, assists with data collection and completes...

  • Indigenous Education Secretarial Clerk

    4 weeks ago

    Victoria, Canada School District #61 (Greater Victoria) Full time

    (10 Month CONTINUING) The Greater Victoria School District #61 is looking to hire an Indigenous Education Secretarial Clerk. This is a continuing position working 30 hours per week. The Greater Victoria School District provides public educational services to over 20,000 students in the Greater Victoria area, encompassing six municipalities. To provide this...

  • Secretary - Planning

    2 weeks ago

    Victoria, Canada The Corporation of The City of Victoria Full time

    **Job Description**: **Competition #24/121** **Internal/External Posting** **Closing date: June 04, 2024** **Secretary - Planning (Maternity/Parental Leave Replacement - up to 18 months)** **Sustainable Planning and Community Development Department** Join our dynamic team as a Secretary and be a part of a department that helps shape the future of our...

  • Departmental Secretary

    2 months ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Fine Arts -> Visual Arts- Posting Close Date- 23 February 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,138.00 - $4,267.00- Additional Posting Information: - N/A- Salary posted will be pro-rated based on FTE- Classification- Secretary/PB9- Hours...

  • Graduate Secretary

    3 weeks ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty Of Humanities -> English- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 11 June 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,305.00 - $4,438.00- Additional Posting Information: - N/A- Salary posted will...

  • Departmental Secretary

    2 months ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Science -> Earth & Ocean Sciences- Posting Close Date- 4 June 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,738.00 - $4,885.00- Additional Posting Information: - N/A- Salary posted will be pro-rated based on FTE- Classification- Secretary PB10-...

  • Graduate Secretary

    5 days ago

    Victoria, British Columbia, Canada University of Victoria Full time

    About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement. *Hybrid work available...

  • Secretary - Planning

    3 weeks ago

    Victoria, Canada City of Victoria Full time

    **Competition #24/73** **Internal/External Posting** **Closing date: April 02, 2024** **Secretary - Planning (Continuous)**: **Sustainable Planning and Community Development Department** **POSITION FUNCTION** Perform a variety of secretarial and clerical functions for the Planning Department and designated committees. **KEY DUTIES** Produce draft agendas...

  • Departmental Secretary

    5 days ago

    Victoria, British Columbia, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Fine Arts -> Visual Arts- Posting Close Date- 23 February 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4, $4, Additional Posting Information:N/ASalary posted will be pro-rated based on FTEClassificationSecretary/PB9Hours of WorkMonday to Friday;...

  • Secretary - Planning

    3 weeks ago

    Victoria, Canada The Corporation of The City of Victoria Full time

    **Job Description**: **Competition #24/73** **Internal/External Posting** **Closing date: April 02, 2024** *** **Secretary - Planning (Continuous)** **Sustainable Planning and Community Development Department** **POSITION FUNCTION** Perform a variety of secretarial and clerical functions for the Planning Department and designated committees. **KEY...

  • Receptionist/secretary

    2 months ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Science -> Physics & Astronomy- Posting Close Date- 12 June 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 0.8- Salary Grade- $3,900.00 - $4,017.00- Additional Posting Information: - N/A- Salary posted will be pro-rated based on FTE- Classification- Secretary/PB5-...

  • Receptionist/secretary

    2 months ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Science -> Physics & Astronomy- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 15 April 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 0.8- Salary Grade- $4,017.00 - $4,138.00- Additional Posting Information: - N/A- Salary...

  • Graduate Secretary

    5 days ago

    Victoria, British Columbia, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty Of Humanities -> English- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 11 June 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4, $4, Additional Posting Information:N/ASalary posted will be pro-rated based...

  • Receptionist/secretary

    4 weeks ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Science -> Physics & Astronomy- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 7 June 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 0.8- Salary Grade- $4,017.00 - $4,138.00- Additional Posting Information: - N/A- Salary...

  • Secretary, Bc Cancer

    5 days ago

    Victoria, British Columbia, Canada PHSA Full time

    Secretary, Op-Oncology Clinic,BC Cancer,Victoria BCMultiple opportunities available: Regular and Temporary, Full Time, Part Time and Casual positions.As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering...

  • Secretarial Clerk

    3 weeks ago

    Victoria, Canada School District #61 (Greater Victoria) Full time

    Secretarial Clerk (Continuing) (Macaulay 12hrs) Subject to internal staffing process The Greater Victoria School District #61 is looking to hire a Secretarial Clerk. This is a continuing position working 12 hours per week at Macaulay Elementary School. The Greater Victoria School District provides public educational services to over 20,000 students in...