Department Receptionist

3 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Faculty of Engineering -> Mechanical Engineering- Posting Close Date- 21 March 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $3,755.00 - $3,872.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE- Classification- PB7- Hours of Work- Monday to Friday, 8:30am - 4:30pm- Start Date- 3/28/2023- End Date- 9/29/2023- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

**_* This position may be eligible for a Modified Work Schedule*_**
- Job SummaryReporting to the Assistant to the Chair and indirectly to the Administrative Officer, the Department Receptionist and Undergraduate Secretary is the first point of contact for the department, and provides general reception, administrative, and secretarial support to the Chair, the Assistant to the Chair, Administrative Officer, members of the Mechanical Engineering department, and students.

Responsibilities include: supporting the operation of the Mechanical Engineering Undergraduate Program; providing assistance to students and the Director of Undergrad Program; coordinating and maintaining undergraduate student and program records for accreditation; preparing and distributing department documentation; and administering accounting processes for the department.
- Job Requirements**Experience**:
This role requires a minimum of one (1) year of administrative support or administration experience or equivalent, preferably in a post-secondary or institutional environment or an equivalent combination of education, training and experience.

**Knowledge/Skills/Abilities**:

- A high level of proficiency with MS Office (especially Excel and Word), internet, and ability to produce correspondence, administrative forms and other documents
- Excellent clerical, organizational and communication skills, and eagerness to learn
- Ability to prioritize and perform detailed work accurately in a fast paced environment with constant interruptions
- Ability to manage a large volume of work, to prioritize and problem-solve in order to meet deadlines
- Proven ability to work as part of a team, as well as independently, is critical
- Ability to problem solve, take initiative, and exercise judgment and diplomacy in dealing with students, faculty and staff
- Knowledge of University systems such as FAST and Banner would be considered an asset.

**Specialized Knowledge/Education**:
Secondary school graduation or equivalent. Some formal training for fundamentals of accounting principles and practices is preferred.

**Territory acknowledgement**

We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

**Equity and Diversity Statement**

**Accessibility Statement

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