Administrator, Inventory Planning and Replenishment

5 months ago

Oakville, Canada Mohawk Medbuy Corporation Full time

**About the Job**

Are you ready to be part of a dynamic team that is reshaping shared services and how they are delivered for health care and the public sector?

Mohawk Medbuy Corporation (MMC) is a national, not-for-profit, shared services organization that supports hundreds of health care providers across Canada, as well as child welfare agencies and other public sector organizations. MMC provides value-driven contracting and procurement solutions for medical/surgical supplies, pharmaceutical products, local sourcing, capital equipment (FF&E) and food/nutrition solutions. MMC also provides data analytics, inhospital services, warehousing/logistics, technology services, procure-to-pay services, accounts payable and linen services.

Driven by our commitment to collaboration, integration, and partnership, we source and deliver innovative solutions that address the challenges faced by health care and the public sector. Our clinical expertise and strategic data analysis yield efficiencies, cost savings and insights that allow public sector organizations to invest in and focus on improving the experience for patients and families in their care.

With an emerging focus on sustainability and reconciliation with Indigenous Peoples, MMC is actively supporting the creation of a resilient value chain that incorporates environmental, social and economic wellbeing. The Burlington, ON-based organization also has offices in Toronto, Thunder Bay, Kingston, Brantford and London, a distribution centre in Oakville and a linens facility in Hamilton.

Mohawk Medbuy’s strength as an organization comes from our employees’ knowledge, skill, and commitment to providing our customers with the highest standards of quality service to assist them in delivering exceptional care.

Mohawk Medbuy Corporation is a HOOPP employer offering a competitive salary and comprehensive benefits package.

We are currently recruiting for a **full-time Administrator, Inventory Planning and Replenishment** to support our DC Operations team and work out of our **Oakville Distribution Centre**.

**POSITION OVERVIEW**

**Key Responsibilities**
- Assist the Inventory Planning and Replenishment Team with the following responsibilities:

- Identifying slow-moving or surplus inventory to ensure that appropriate
inventory levels are maintained
- Developing realistic inventory levels at the item an stock-keeping unit level
through the collection and critical evaluation of historical data
- Managing the procurement of stock items to replenish inventory
- Preparing request forms for system update
- Obtaining price from vendors for DC price list products
- Maintaining Contract workspace in Contract Management System
- Preparing loadsheet for DC price maintenance in SAP
- Preparing substitute products loadsheet for DGM on behalf of hospitals
- Prepare daily reports for the In-Hospital Logistics teams
- Monitor Vendor Acknowledgements on EDI and take appropriate action to address exceptions (Backorder / UOM variance / price variance / Vendor code variance)
- Follow up with vendors on outstanding PO’s and update the system with new delivery dates
- Monitor backordered products for tentative stock out
- Work with vendors on substitute information for backordered products and provide it to the In-Hospital Logistics teams
- Communicate receiving discrepancies to vendors and coordinate with DC Receivers to resolve
- Work with Finance and vendor on Invoice discrepancies
- Update system reorder points, maximum inventory levels and price changes
- Communicate vendor recalls to In-Hospital Logistics teams and coordinate returns to vendors
- Follow up on outstanding Return to Vendor requests
- Communicate changes in product demand to vendors
- Communicate anomalies in ordering quantities to In-Hospital Logistics teams
- Other duties as assigned

**QUALIFICATIONS AND SKILLS**
- Post-secondary education in business and/or a related field is preferred
- 1 - 2 years of inventory management experience
- Strong computer skills in windows environment (Excel, Access, ERP)
- WMS experience preferred
- Knowledge of supply chain principles
- Strong organizational skills
- Exceptional oral and written communication skills
- Strong customer service skills
- Self-motivated and dependable with a solid team orientation

**TRAVEL**
- Main office location: Oakville Distribution Centre
- Ability to travel to other Mohawk Medbuy offices if required

As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Human Resources.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should any accommodation be required. Mohawk Medbuy is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA).

**Salary**: $42,234.00-$56,312.00 per year

**Benefits**:

- Dental care
- Employee assist

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