Executive Assistant to C-suite

3 months ago

Toronto, Canada Apollo Health And Beauty Care Full time

Our company is a high growth organization and we are seeking a highly motivated
- Interact with Executives, employees and clients at all levels, while remaining professional, pleasant and resourceful
- Demonstrate a high level of confidentiality in the execution of all tasks
- Deliver a strong customer service attitude, pleasant, positive disposition and consistent follow-through are essential
- Demonstrate an extremely level of attention to detail oriented and will have a strong sense of urgency with all requests and inquiries to the office of the President and Chairman
- Willingly works a flexible schedule as needed to complete time sensitive or special projects
- Demonstrated initiative to take an active interest in the success of the company and act as the right hand to the Executives and as an ambassador of the organization.

**Primary Responsibilities**:
**Calendar Management**:

- Manage an extremely busy executive calendar, schedule and prioritize appointments and contact requests, resolve calendar conflicts, and negotiate rescheduling as necessary

**Documentation**:

- Manage and maintain an organized filing system, both hard copy and electronic
- Prepare, proof read and/or update various PowerPoint presentations or other media used for client or company meetings ensuring information is accurate

***

**Meeting Coordination**:

- Schedule all recurring meetings with Executive Team and create and circulate the agenda. Attend meetings to take meeting minutes and track all deliverables
- Coordinate and organize internal and external meetings and events as required

***

**Travel**:

- Make all travel arrangements including flights, cars, hotels, meals
- Coordinate travel arrangements in an order that will allow for the most efficient use of the Executives' and Directors’ time when on business trips

**Qualifications**:

- 3-5 years related experience supporting a C-Suite Executive with a post-secondary degree in related field
- Intermediate to advanced level proficiency with Word, Excel, PowerPoint and Outlook
- Valid driver’s license, safe driving record and personal vehicle required for execution of occasional company related errands

**Salary**: Commensurate with experience

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