Corporate Executive Assistant

2 days ago

Toronto, Canada S.I. Systems ULC Full time

**Reasons to Work for us**
- Competitive salary and we're not just saying that
- 3 weeks of paid vacation plus 6 flex days
- Birthday day off
- 5 paid volunteer days per year
- Working model is hybrid - 3 days in the office, 2 days remote
- Competitive Health and Wellness benefits that start on your first day of employment
- Tons of opportunities to develop your career and grow within Canada’s largest IT staffing company.
- Excellent training and certification programs
- A commitment to learning - courses, resources and tools provided to all employees
- High impact role that changes every day.

**Responsibilities**:

- Handle sensitive matters with confidentiality and discretion.
- Provide advanced calendar management for the executive team.
- Act as the primary contact for internal and external stakeholders regarding the executive team.
- Plan and coordinate corporate events, including travel and accommodations.
- Support executive team with managing Information flow Including material preparation.
- Manage facilities, including commissioning, decommissioning, and maintenance of office spaces.
- Serve as a liaison between executives, board EAs, employees, and clients.
- Support the EA team with process improvements, training, and feedback.
- Respond to communications outside normal business hours.
- Complete ad hoc projects, such as organizing personal events and appointments.

**Qualifications**
- Undergraduate degree or equivalent work experience.
- Minimum of five years of progressively responsible experience as an Executive Assistant reporting to a C-level Executive.
- Significant experience in executive support, including C-level executives.
- Expert proficiency with Microsoft Office.
- Valid passport and willingness to travel domestically and internationally.
- Flexible schedule to accommodate time-sensitive requests or special projects.

**Who you are**:

- Excellent communication, prioritization, and time management skills.
- High degree of professionalism when dealing with diverse groups of people.
- Strong organizational and calendar management skills with attention to detail.
- Capability to complete a high volume of tasks with little or no guidance.
- Ability to respond with urgency to situations requiring quick turnaround.
- Exemplary planning, project management, and critical thinking skills.
- High level of integrity and discretion in handling confidential information.
- Excellent judgment and ability to switch gears at a moment’s notice.
- Has determination, grit and a proven ability to go the extra mile

**About S.i. Systems**:
S.i. Systems is committed to fostering a positive and progressive workforce. We provide equitable treatment and accommodation to ensure barrier-free employment If you require accommodation due to a disability, please contact Human Resources to ensure that you are able to fully access and participate in our recruitment process.

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