Contract Specialist

2 weeks ago

Toronto, Canada Toronto District School Board Full time

No.: CUPE C-23-0083UE
POSTED: April 4, 2023

DEADLINE: 4:30 p.m. April 14, 2023

**Contract Specialist**
1 - Permanent Position

**Purchasing Administration**
**CUPE Local 4400, Unit C - Grade N (12 Month)**

**$39.02 per hour
**The Toronto District School Board adheres to equitable hiring, employment and promotion practices.**
- Reporting to the Assistant Manager, the Contract Specialist will be responsible for managing the _
- procurement aspect of assigned commodities on behalf of Purchasing & Distribution Services. This _
- will involve developing and managing the standardization of goods and services through the _
- assistance of customer committees, developing bid solicitations (e.g. tenders, proposals, supplier _
- qualifications, etc.), recommending contract awards and post award contract management. _

**Summary of Duties**:
Prepare and issue documents for competitive tenders, proposals, and quotations;
Establish customer committees, where appropriate, to participate in the Request for

Proposal/Tender process;
Provide advice and guidance to all departments on purchasing policies and procedures to ensure

compliance with public procurement requirements;
Prepare qualitative and quantitative review of bids including summary, analysis, reference checks,

and product evaluation;
Make recommendations for contract award;
Implement contracts - which includes contract preparation and related documentation, debriefing

interviews - and vendor orientation;
Ensure on-going contract administration for the term of the contract which includes contacting

suppliers regarding tax inquiries, status reports, service calls, back orders etc;
Perform periodic reviews of samples and company performance; conferring with vendors on

discrepancies in shipments, substitution and other pertinent inquiries to ensure proper delivery;
Prepare purchasing related correspondence and reports;
Respond to telephone, written and direct inquiries from the public, suppliers and customers;
Attend meetings (internal and external to Purchasing & Distribution Services - with staff,

customers and suppliers);
Provide guidance to junior staff;
Participate in training and presentations for staff and customers;
Plan & research to develop technical specifications and requirements;
Liaise with customers, suppliers, other agencies, etc.;
Investigate new sources and products, interview sales representatives and evaluate new products;
Identify and assess risks associated with procurements to minimise/mitigate exposure to

procurement litigation; and
Other related duties as assigned.

**Qualifications**:
Two year community college diploma in Business Administration and a minimum of three years

experience in procurement and contract management in a public sector environment or an
equivalent combination of education and experience;
Detailed knowledge of contract law and extensive experience in the development of contracts;
Detailed knowledge and understanding of the Broader Public Sector Procurement Directive;

Knowledge and understanding of the Education Act (e.g. conflict of interest) and related Board
policies and procedures;
Excellent work organization and time management skills;

Demonstrated communication skills including the ability to establish effective working relationships

with all levels of staff, clients and vendors;
Proven analytical, negotiation and organization skills;
Ability to meet deadlines and deal with conflicting priorities and work demands;
Proven problem resolution skills;
Demonstrated ability to work well independently and in a team environment;
Excellent work organization and time management skills;
Ability to work with minimum supervision in a fast paced, flexible, challenging, progressive

environment;
Sound knowledge of vendor performance issues and risk management; and
Ability to write related reports and documents.

**Special Requirements**:
Some travel will be required to work sites throughout the TDSB system as well as outside supplier

sites.

**Assets**:
Attainment of a professional Purchasing designation (SCMP, CPPO, CPPB).

**Location**: 15 Oakburn Crescent (wheelchair accessible)

**Hours**: 35 hours per week

**Work Year**:12 months

**Please note**:
Applications **must **be submitted:
Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

**_We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged _

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