Vendor and Contract Management Specialist

2 weeks ago

Toronto, Canada Dixon Hall Full time

**Employment Type**: Full-time
**Department**: Procurement
**Union**: Excluded
**Posting Date**: August 24,2023
**Posting Close**: September 7,2023

**Dixon Hall **is a multi-service agency located in the heart of east downtown Toronto committed to realizing the vision of a city where everyone thrives. Since 1929, we have been touching the lives of thousands of our community’s most vulnerable residents by providing a range of programs and services across every stage of life. We create lasting solutions to end poverty, social injustices, and isolation in Toronto. We value respect, diversity, integrity, care, compassion, and accountability.

Reporting to Director of Real Estate and Property Management. The Vendor and Contract Management Specialist will be responsible for managing vendor relationships and contracts to ensure that they meet the company's requirements. This individual will work closely with vendors, internal stakeholders, and legal to ensure that contracts are negotiated, executed, and managed effectively.

**DUTIES AND RESPONSIBILITIES**
- Conducting vendor assessments and developing supplier strategies to support business objectives.
- Negotiating and drafting contracts with vendors, including but not limited to, master services agreements, statements of work, and non-disclosure agreements.
- Managing vendor relationships and ensuring that vendors are meeting their contractual obligations.
- Developing and implementing vendor performance metrics and tracking vendor performance against those metrics
- Collaborating with legal to ensure that contracts comply with legal requirements and company policies.
- Providing guidance and support to internal stakeholders on vendor and contract-related matters
- Maintaining accurate records and documentation of vendor contracts and relationships

**QUALIFICATIONS AND COMPETENCIES**
- Bachelor's degree in business administration, supply chain management, or a related field
- 5+ years of experience in vendor and contract management
- Excellent negotiation, communication, and interpersonal skills
- Strong attention to detail and organizational skills
- Ability to work independently and as part of a team.
- Knowledge of contract law and procurement best practices
- Proficient in Microsoft Office Suite and contract management software
- Must be qualified to work in Canada legally for the employer.
- Able to provide a Vulnerable Sector Screening check with a ‘Clear’ or satisfactory result that meets the operational requirements of the Agency.
- Must have up-to-date vaccinations on COVID-19 with a vaccine that has been approved for use in Canada.

Dixon Hall is dedicated to fostering an inclusive selection process and work environment, guided by their Race Relations and Employment Equity Policies. If selected for an interview, please inform the hiring manager or the People and Culture team of any accommodations you may require during the interview process.

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