IT Projects Coordinator

3 weeks ago

Mississauga, Canada Morguard Full time

The Coordinator, IT Project is accountable to the Chief Information Officer and is responsible for managing the development and/or deployment of business solutions and infrastructure projects that support the core IT strategic plan. The Coordinator, IT Project also acts as the liaison between the IT department and the Corporate PMO to ensure availability and appropriate deployment of IT resources as required for projects initiated and sponsored by other departments within the company.

The Coordinator, IT Project must plan, execute, and finalize projects according to strict deadlines and within budget. This includes acquiring resources and coordinating the efforts of team members and third-party contractors or consultants in order to deliver projects according to plan. The Coordinator also codifies the project’s objectives and oversees quality control throughout its life cycle.

DUTIES AND RESPONSIBILITIES
- **Strategy & Planning**
Codifies the project scope, goals and deliverables that support business goals in collaboration with senior management and stakeholders. Effectively communicates project expectations to team members and stakeholders in a timely and clear fashion. Liaises with project stakeholders on an ongoing basis. Sets and continually manage project expectations with team members and other stakeholders. Plans and schedule project timelines and milestones using appropriate tools. Tracks project milestones and deliverables. Determines the frequency and content of status reports from the project team, analyze results, and troubleshoot problem areas. Codifies project success criteria and disseminate them to involved parties throughout project life cycle. Conducts project post mortems and create a recommendations report in order to identify successful and unsuccessful project elements. Applies industry best practices and tools for project execution and management.
- **Acquisition & Deployment**
Estimates the resources and participants needed to achieve project goals. Drafts and submits budget proposals, and recommend subsequent budget changes where necessary. Where required, negotiates with other department heads for the acquisition of required personnel from within the IT group. Determines and assesses the need for additional staff and/or consultants and make the appropriate recommendations during the project cycle.
- **Operational Control**
Direct and manage project activities from beginning to end. Develop full-scale project plans and associated communications documents. Assign tasks and responsibilities to appropriate personnel. Identify and resolve issues and conflicts within the project team. Identify and manage project dependencies and critical path. Develop and deliver progress reports, proposals, requirements documentation, and presentations. Proactively manage changes in project scope, identify potential crises, and devise contingency plans. Supervise project team members and contractors, and influence them to take positive action and accountability for their assigned work. Develop any business relationships vital to the success of the project.

Any other job related duties and/or projects that may be assigned.

Minimum Requirements

**Skills, Knowledge, Experience and Education**
- Bachelor’s Degree in Computer Science, Engineering or Business Administration, or equivalent
- Formal training in project management and certification as Project Management Associate (PMA) or Project Management Professional (PMP)
- Minimum of 2 years of previous experience in managing multiple IT projects
- Demonstrated comprehensive understanding of the Project Management Body of Knowledge (PMBoK)
- Demonstrated expert knowledge of Project Management software tools including MS Project

**Core Competencies**
- Excellent relationship building skills
- Excellent communication skills (both written and verbal)
- Excellent organizational, time management and prioritization skills
- Good analytical and critical review skills
- Systematic thinking
- Adaptability to effectively deal with continually changing circumstances and priorities
- Ability to self-confidently and professionally deal with employees at all levels of the organization.

Additional Requirements
- Prior experience within the real estate industry is an advantage.

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